Item Number:  _8f_motion___ 
Meeting Date:   May 8, 2018

MOTION 2018-07: A MOTION 
OF THE PORT OF SEATTLE COMMISSION 
TO CREATE AN INTERNATIONAL ARRIVALS FACILITY 
EXECUTIVE REVIEW PANEL 
PROPOSED 
MAY 8, 2018 

TEXT OF THE MOTION 
The  Commission hereby  convenes  a  panel  of  experienced  construction  management
professionals, the "Executive Review Panel," for the International Arrivals Facility project at
Seattle-Tacoma International Airport, to review the execution and supervision of the project's
progressive design-build project delivery method, project cost escalation, the process being
used to negotiate a guaranteed maximum price ("GMP") for the project,  and make
recommendations on the project going forward. The Executive Review Panel will conduct its
review and present a written report to the Commission within 60 days of appointment. 
The members of the ERP shall be: 
Ken Johnsen 
John Okamoto 
Loren Smith 
Tina Millan 
The Commission delegates authority to the Executive Director to execute up to four (4) 
personal service agreements (with a maximum compensation not to exceed $200,000) for
members of the Executive Review Panel. 
Staff conducted extensive outreach and have determined that a competitive solicitation
process is not appropriate or cost-effective to identify and select appropriate professionals who
have experience with large construction programs and have relevant experience in construction
and    project   management,   design,   aviation   development,   and   design-build
contracting. Consistent with RCW 53.19.020, Commission may exempt these contracts from a
competitive solicitation process. These contracts will be filed with the Commission and made
available for public inspection. 

STATEMENT IN SUPPORT OF THE MOTION 
The Port of Seattle is in the midst of construction of an International Arrivals Facility (IAF) at the
Seattle-Tacoma International Airport to accommodate growing international air traffic driven
by business and population growth in the Seattle region.  The Port elected to use the
progressive design-build project delivery method for the project. Contractor/designer teams
were interviewed with Clark/SOM selected to deliver the project.

The Commission, in its oversight role, finds it necessary for an independent panel to undertake
a third-party peer review and validation process for the IAF project and to convene an
independent panel of construction experts to review the project and make recommendations
prior to the Commission's authorization of a GMP for the project. The Commission will receive
the report and recommendation of the Executive Review Panel prior to making a decision on
the GMP. 
The Executive Review Panel will provide the Commission with its observations, information,
answer questions, and make recommendations for the immediate path forward on the project
in addition to future use of this project delivery method.
The panel shall convene and conduct a third-party review of the IAF project including the
following:
Interview Commissioners to understand concerns and relevant questions 
Interview Port staff, staff of the Clark/SOM contractor team, and review relevant
documents 
Consider the progressive design-build contract from a construction and cost perspective 
Review project cost escalation of allocation of costs to date 
Consider construction documents and any other documents and information relevant to
the proposed GMP 
Within 60 days from commencement of the work, the Executive Review Panel will prepare a
report back to the Commission on the following: 
Review of the Port Capital Development Department's management and oversight of
the progressive design-build process 
Review basis for cost escalation 
Evaluate the proposed GMP and identify if further review is necessary 
Identify recommendations regarding management structure and oversight of the
project going forward through delivery. 
Provide other findings of relevance as found during the review.





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