COMMISSION 
AGENDA MEMORANDUM                        Item No.          6i 
ACTION ITEM                            Date of Meeting        July 24, 2018 
DATE:     July 11, 2018 
TO:        Stephen P. Metruck, Executive Director 
FROM:    Kathy Roeder, Public Affairs, Director of Communications 
SUBJECT:  Authorization to enter into an Interlocal agreement with Seattle Colleges Cable
Television to provide video and web services 
Amount of this request:               $1,200,000 
Total estimated project cost:          $1,200,000 
ACTION REQUESTED 
Request Commission authorization for the Executive Director  to  enter into an interlocal
agreement with Seattle Colleges Cable Television (SCCtv) for Commission meeting services,
including video streaming Commission meetings, archiving Commission meeting video, and
creating a web library of Commission documents, and providing editorial video services.  The
authorization is for up to a total of $1,200,000 for five years. Annual expenses for commission
meetings are anticipated at a maximum of $175,080 a year, and annual expenses for editorial
video services is estimated at a maximum of $32,500 a year.
EXECUTIVE SUMMARY 
The Port's current SCCtv agreement expires on July 31, 2018.  Since 2009, the Port of Seattle
has relied on SCCtv to videotape, stream, and make available to the public the Port of Seattle
Commission's meetings and to provide videos for the Port of Seattle. The work performed and
work products produced by SCCtv personnel have been high quality, efficient, reliable, and low
cost. Recorded Commission meetings are accessible via cable access channels of SCCtv and King
County Television. SCCtv videos document major Port moments, such as the arrival of
Norwegian Cruise Line ship Bliss, as well as extend our video capabilities for storytelling efforts. 
Public Affairs funds the vast majority of the cost out of its annual budget. 
The Port wishes SCCtv to continue its work for a five-year period to commence August 1, 2018, 
through July 31, 2023. 
JUSTIFICATION 
According to our recent statistics, there are approximately 1,000 non-Port views of Port
meeting materials, including the video recording, live stream, and uploaded documents.  The

Template revised April 12, 2018.

COMMISSION AGENDA  Action Item No. _6i___                               Page 2 of 3 
Meeting Date: July 24, 2018 
global nature of the Port's services draws customers, ports, and travelers from around the
world to Port of Seattle meetings.
This service provides historical records and real time public access to the Port Commission's
actions and deliberations and expands the Port's video. The service enhances: 
Transparency to the Commission actions and deliberations in real time and on demand 
Accessibility to public information and public meetings without requiring attendance 
Provision of secondary records of meeting minutes, agendas, and meeting packet
materials without the need for public records disclosure requests 
Key Terms 
SCCtv will provide: 
Multi-camera video productions of the Port of Seattle Commission's regular and special
meetings. Meetings will be edited and titled to make it easier for viewers to find specific
agenda items. 
Online hosting of video and digital documents for each Port of Seattle Commission
meeting via SCCtv's Web Portal Services 
Editorial video stories and promotional videos 
Schedule 
We intend to enter into an immediate contract with SCCtv to begin August 2018. 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Based on staff's knowledge of the industry for web streaming and related services, we find that
SCCtv offers a highly affordable and local partner solution to a critically important task.  On
average, there are about 1,000 non-Port views of a Port meeting from users around the world,
including customers and officials at other Ports.  The Port and Seattle Colleges also share a
mission of commitment to public service and a commitment to our region.  In 2013 the Port
requested bids from private sector providers for services provided via the interlocal agreement.
At the time, no provider could match the range of services and affordable value provided by
SCCtv.  In 2018 we did not seek private sector bids considering our high level of satisfaction
with SCCtv services and the continued low cost of their services.
Alternative 1  Maintain Commission meeting services; eliminate editorial video stories. 
Cost Implications: Reduces this contract maximum from $1.2 million to $1.05 million over five
years. 
(1) Lower cost 
(2) Maintains a Commission meeting web portal that works and that community members
use prolifically 

Template revised September 22, 2016; format updates October 19, 2016.

COMMISSION AGENDA  Action Item No. _6i___                               Page 3 of 3 
Meeting Date: July 24, 2018 
Cons: 
(1) No video services for higher profile projects and no back up coverage for when our
videographer is away 
(2) Less video content for our audiences 
(3) Lose access to SCCtv's stock video library 
This is not the recommended alternative. 
Alternative 2  Maintain Commission meeting services; seek editorial video services elsewhere 
Cost Implications: Reduces this contract to $1.05 million over five years, adds a minimum of
$105,000 to an additional editorial video contract. 
Pros: 
(1) Maintains a Commission meeting web portal that works and that community members
use prolifically 
(2) Could potentially lead to more state of the art video production tools 
Cons: 
(1) Sourcing video stories from their vendors would be significantly more expensive. 
(2) Based on market research, high-quality, well-edited narrative videos cost upwards of
$10,000.
This is not the recommended alternative. 
Alternative 3    Maintain current levels of service on Commission meetings recording,
streaming, and posting and editorial videos. 
Cost Implications: $1.2 million over five years. 
Pros: 
(1) Maintains the transparent and real time services that the public experiences today 
(2) Provides editorial video content in service of business objectives (customer experience,
recruitment, news content) 
Cons: 
(1) Does not reduce spending. 
This is the recommended alternative. 
ATTACHMENTS TO THIS REQUEST 
(1) Presentation slides 
(2) Draft interagency agreement 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
April 2, 2013  The Commission authorized the current interlocal agreement with SCCtv in
the amount of $1,185,000 

Template revised September 22, 2016; format updates October 19, 2016.