MOA with Port of Seattle for DPD Permit Coordination 
Memorandum of Agreement 

Agency: City of Seattle, Department of     Agency: Port of Seattle 
Planning and Development 
Agency Address:                        Agency Address: 
700 Fifth Avenue, Suite 2000               Pier 69 
P.O. Box 34019                          2177 Alaskan Way 
Seattle, WA 98124-4019                  Seattle, WA 98121 

Project Manager                        Project Manager 
Bob Laird, Operations Director              Paul E. Meyer 
Manager, Environmental Review and
Permitting 

Project Contact                          Project Contact 
Roberta Baker, Land Use Review          Paul E. Meyer 
Manager 
Finance Analyst                         Finance Analyst 
Stu Lorimer                                Dave Kleiber 
Accountant                             Accountant 
Sheila Chavez 
Accounting Contact                     Accounting Contact 
Sheila Chavez 
206-233-7882. 
Financial Designee                       Financial Designee 

Charge Information: 
ORG = 2241 / Account= UMUPOTHER / Project 522115 / Activity 371




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MOA with Port of Seattle for DPD Permit Coordination 

MEMORANDUM OF AGREEMENT 
Executed By 
The Department of Planning and Development 
a department of the City of Seattle, hereinafter referred to as "DPD"; 
Department Authorized Representative: Diane Sugimura 
Key Tower, Suite 1900 
Seattle, WA. 98104-1703 
and 
The Port of Seattle, 
hereinafter referred to as "the Port" 
Authorized Representative: Tay Yoshitani 
Address: 
Pier 69 
2711 Alaskan Way 
Seattle, WA 98121 

IN WITNESS WHEREOF, the parties have executed this MOA by having their
representatives affix their signatures below. 


Seattle Department of Planning and Development 

By:__________________________________          Date:____________________ 
Diane Sugimura 
Director, DPD 

Port of Seattle 

By:__________________________________          Date:___________________ 
Tay Yoshitani 
Chief Executive Officer, Port of Seattle, 



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MOA with Port of Seattle for DPD Permit Coordination 
This MOA contains six (6) Articles. 
In consideration of the terms, conditions, covenants, and performance of the scope of work
contained herein the parties agree to the following: 
ARTICLE I: 
DESCRIPTION OF SERVICES: 
This MOA is a continuation of a prior MOA between DPD and the Port that has been in
effect since August 2006. Like the earlier MOA, this MOA outlines the manner in which the
two agencies shall implement a cooperative agreement.  The MOA is intended to clearly
identify  services  and  funding  for  coordinated  processing  of  the  Port's  proposals. 
Development activities throughout the City contribute to the substantial work load of DPD
reviewers. This workload impacts all applications for review, including the Port's.  In order
to retain adequate capacity for timely review of both the Port and all applications under
review at DPD the Port will provide funding support to accommodate priority review of Port
projects by DPD, and DPD will provide staff support and a priority focus on the Port's 
projects. 
ARTICLE II: 
SCOPE OF WORK 
Within the context of this MOA, The Port's operational goals are to: 
1. Obtain timely permit approvals; 
2. Minimize conflicts regarding permits; 
3. Obtain clear permit application requirements, reviews and comments 
4. Have predictability in timely permit approvals; 
5. Understand City codes and procedures; and 
DPD's operational Goals are to: 
1. Anticipate the Port's priorities and permit requirements; 
2. Ensure the Port's responsiveness to code and procedural requirements; 
3. Address citizen concerns in the planning and permitting of projects; 
4. Complete its mission of enforcing State and City land use and environmental
regulations; 
5. Provide Management support across programs for coordinated review of the Port's 
projects subject to this MOA. 
6. Provide timely permit approvals. 
To accomplish the stated operational goals for each agency and to continue to address the
volume and complexity of projects to be proposed by the Port, the Port agrees to provide
funding support over and above what is required for traditional permit processing for
individual projects.  Additionally, the Port shall continue to provide DPD with a monthly
schedule of projects showing current and anticipated projects.  The schedule shall clearly
indicate the Port's priorities for processing.   The Port and DPD also understand that
applicants retain responsibility for permit applications to meet City standards and that DPD
requests for corrections and information are addressed by applicants in a timely manner.
DPD and the Port also understand that once applications meet City standards and
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MOA with Port of Seattle for DPD Permit Coordination 
correction and other information has been provided, DPD will make permit decisions in a
timely manner consistent with agreed upon schedules. 
The funding support provided by the Port shall allow DPD to dedicate resources to provide
coordination between related Port projects and to meet peak workload demands within
timeframes responsive to the Port's priorities. However, nothing in this MOA shall preclude
the City from fully enforcing all pertinent regulations and permit conditions that apply to a 
Port project.  Prior to application or whenever schedule adjustments are necessary, DPD
and the Port shall discuss and determine a permitting schedule that is consistent with the 
overall project needs and all required pubic processes. DPD and the Port's representatives
shall continue to meet on a monthly basis to review project status and establish a permit
processing schedule for each following two (2) month period.
The Port's funding resources provided under this MOA shall be applied in the following
manner: 
1)    Coordination for Projects: 
DPD shall assign 0.5 FTE from current DPD staff in the form of an experienced Senior
Land Use Planner who will be assigned to the review and/or coordination of land use
review on Master Use Permits and Construction permits for Port projects subject to this
MOA. DPD agrees to consult with the Port prior to the assignment of the Senior Land Use 
Planner to Port projects in order to ensure a match between the Port and DPD's needs.
DPD will make the final selection of the assigned planner based on the needs of the Port
and current resource demands at DPD. This Senior Land Use Planner shall be DPD's main
contact person for the Port's project work and shall: 
Monitor progress of permit review and work with management and staff to make
permit decisions in a manner consistent with the agreed upon schedule 
Coordinate production needs within DPD; 
Coordinate with the Port when development priorities change; 
Help coordinate permit issues including those that cut across DPD programs and
City Department jurisdictions; and 
Be available for coaching the Port permit application during pre-submittal phases of
development planning 
Provide guidance as to the applicability of shoreline exemption rules to a proposal 
Assist in review and process of exemption requests if during permit coordination
scheduling the Port and City agree that an exemption request will exceed four 
weeks
2)    Supervisory Oversight of Assigned Support 
DPD management who manage the staff providing the assigned project support (see #1
above) will be accountable to the DPD and the Port Directors for the provision of timely
and professional services provided under this MOA. As part of the ongoing provision of
these services, DPD management will present a status report at its monthly meeting with
the Port.
3)    Optional Additional Project Support: 
At the request of the Port, DPD shall assign another Senior Land Use Planner to be
compensated on a hourly basis to act as the main coordinator with the Port on any
additional unanticipated development needs in excess of 0.5 FTE. 

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MOA with Port of Seattle for DPD Permit Coordination 
ARTICLE III: 
TIME OF PERFORMANCE 
The terms of this MOA shall commence on January 1, 2011, and terminate automatically
on December 31, 2011, provided, however, that if either party wants to terminate the
agreement earlier it may do so by providing 90-days written notice.  In June 2011, the
Port and DPD shall review the MOA and make any mutually agreed upon changes or
modifications in duties, tasks or funding levels prior to extending the MOA.  Modifications
to the MOA before the end of the term of the MOA may be initiated by either DPD or the
Port as per Article V of this agreement 
ARTICLE IV: 
PAYMENT 
Compensation: 
The Port agrees to pay DPD's cost of providing the services in this MOA, as described
below.
1)     DPD  Coordination  for  projects:  The  Port  shall pay  an  amount  not  to  exceed
$_54,348.00_ for support of the 0.5 FTE assigned Senior Land Use Planner to review and/or
coordinate the Port's development proposals.
2)    Optional coordination for additional project support (item #3, Article II, above): If
utilized, the Port shall compensate DPD at the hourly rate set by current DPD Fee Subtitle
for the time spent by a Senior Land Use Planner acting as the Port's permit coordinator on
additional projects. DPD will bill the Port monthly for services rendered by posting monthly
charges for coordination activity for Activity and Low Org as appropriate at the time of
service request.   Rate will be adjusted annually to reflect cost of living and salary
increases. 
Manner of payment: 
The Port shall pay DPD the amount of $ 4,529.00/month  to support the 0.5 FTE Senior 
Land Use Planner assigned to review and/or coordinate the Port's development proposals. 
DPD will monthly submit an invoice to the Port and the Port will pay DPD within 30 days of
receipt of invoice. Invoices shall be based on DPD hourly time sheet tracking system and
provide sufficient information to meet the needs of the Port of Seattle accounting.
If the option for additional coordination staff is requested, compensation for the hourly
coordination shall be invoiced by DPD and included in the monthly payments.  Invoices
shall be based on DPD hourly time sheet tracking system and provide sufficient information
to meet the needs of the Port of Seattle accounting.
ARTICLE V: 
AMENDMENTS 
No modification or amendment of the provisions hereof shall be effective unless in writing 
and signed by authorized representatives of the parties hereto.  The parties expressly
reserve the right to modify the MOA by mutual agreement.   If either party desires a
change or modification in duties or tasks specified in the MOA or desires a change in the
level of funding, the party requesting the change shall make such request in writing, and
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MOA with Port of Seattle for DPD Permit Coordination 
following delivery thereof, the parties shall negotiate in good faith the terms and conditions
of the change which, if adopted, shall be the subject of a separate written agreement,
identified as an amendment to this MOA. If the Port desires a change in funding levels, it
must provide DPD with 90 days written notice. 
ARTICLE VI: 
AUTHORITY 
The City of Seattle and the Port recognize that the fee charged in this MOA is to recover
the reasonable costs to the City for services described in the MOA for processing Port
permits,  as  allowed  under  RCW  82.02.020.  These  costs  are  authorized  under  SMC
22.900B.020 A as special fees for services that are not otherwise specified in the City's fee
ordinance. 















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