COMMISSION 
AGENDA MEMORANDUM                        Item No.          6d 
ACTION ITEM                            Date of Meeting    September 25, 2018 
DATE:     September 18, 2018 
TO:        Stephen P. Metruck, Executive Director 
FROM:    Nick Milos, Manager, Corporate Facilities 
Amy Kiessling, Capital Project Manager I 
SUBJECT:  Pier 69 Commission Chambers (CIP #C800216) and Lobby Improvements (U00488) 
Amount of this request:                 $381,000 
Total estimated project cost:            $715,000 
ACTION REQUESTED 
Request Commission authorization for the Executive Director  to  (1) proceed with the
construction  of the  Commission Chambers  Refresh project and the Lobby Improvements
project at Pier 69 and (2) to use a Port Construction Service contract and Port work crews to
complete the work. This single authorization funds both the Commission Chamber Refresh
project and the Lobby Improvements project, for  a total additional $381,000. The total
combined estimate for both projects is $715,000. 
EXECUTIVE SUMMARY 
In 2016, the CEO directed Pier 69 Facilities Management to explore making changes and
enhancements to Pier 69's front entrance and lobby. Objectives were to create a more inviting
and interactive lobby environment; to address Port security concerns; to improve wayfinding;
and to exercise design constraints to ensure architectural consistency and integrity with existing
building architecture.
In early 2017, the Commission President directed executive leadership to defer action on the
project due to other more pressing issues of public concern. In early 2018, executive leadership
decided to proceed in a scaled-down manner as outlined below. 
JUSTIFICATION 
The Pier 69 Main Office building has been in operation for 25 years and the majority of
furnishings and finishes in both the Commission Chambers and Lobby are original. 
Commission Chambers 
Carpet is showing its age and is delaminating, routing of audio/visual cabling is haphazard and
unsightly, and the acoustic ceiling is damaged in several areas. 

Template revised April 12, 2018.

COMMISSION AGENDA  Action Item No. 6d                                  Page 2 of 5 
Meeting Date: September 25, 2018 
Lobby 
The existing lobby space plan, including the location of the reception desk, hinders reception
staff  visibility.  Those  working  at  the  desk  also  experience  an  uncomfortable  sense  of
vulnerability given the "floating" nature of the desk, which allows for visitors and employees to
approach the desk from behind. 
Existing furnishings are showing wear and tear and provide substandard accessibility. 
Installation of an improved, modern video display area would enhance public understanding
and engagement by highlighting Port operations, projects, and achievements. 
Small Business and Sustainable Design 
The project would support Strategy 3 of the Century Agenda: Small Business Development. Due
to the elements within the scope of work, Port Construction Services would use a Job Order
Contract which will help maximize WMBE and small business opportunities for this project.
The project would also support Strategy 4 of the Century Agenda: Greenest, and Most Energy
Efficient Port. The impacted light fixtures would be replaced with modern, low maintenance,
energy efficient LED fixtures; the proposed acoustic ceiling panels contain no carcinogens, are
formaldehyde free, and are 100% recyclable; the proposed carpet is rated as Green Label Plus
by the Carpet and Rug Institute (CRI); and the old carpet would be recycled. 
DETAILS 
The project would update select elements of the Chambers and Lobby as noted in the scope of
work below. D esign would be completed under an existing design contract, and construction
would be completed under an existing job order contract administered by Port Construction
Services. Port crews would be utilized on some elements of the lobby work. 
Scope of Work 
Commission Chambers improvements include replacing the carpet; replacing the acoustic
ceiling and related light fixtures; and improved routing of power and audio visual cabling to
improve aesthetics and reduce trip hazards. 
Lobby Improvements are focused on the redesign and relocation of the reception desk; 
replacement of existing furnishings; rearrangement of the lobby space plan; installation of an
updated video display; painting; and installation of signage and graphics. 
Schedule 
Commission Chamber work will start in early 2019 and is anticipated to take eight weeks.
Lobby work will follow with completion in the second quarter of 2019.

Template revised September 22, 2016; format updates October 19, 2016.

COMMISSION AGENDA  Action Item No. 6d                                  Page 3 of 5 
Meeting Date: September 25, 2018 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1  Make no changes to the Commission Chambers or the Lobby 
Cost Implications: $0 
Pros: 
(1)   No cost. 
(2)   No need to reschedule commission meetings during the estimated eight (8) weeks of
construction time; no disruption to the lobby. 
(3)   Last minute requests for use of the Chambers could be accommodated. 
Cons: 
(1)   No aesthetic, safety, or security improvements. 
(2)   No lighting improvements. 
(3)   No improvement of cable management. 
(4)   No improvement to video display. 
This is not the recommended alternative. 
Alternative 2  Choose to move forward with only one of the projects. 
Cost Implications: $321,000 for Lobby / $394,000 for Commission Chambers. 
Pros: 
(1)   Reduced cost. 
(2)   No need to plan for disruption in both spaces. 
Cons: 
(1)   Loss of opportunity for design continuity between the two spaces. 
(2)   No improvements to the security, aesthetics, or circulation of the lobby space 
(3)   No improvements to the video display. 
(4)   No aesthetic, safety, or lighting improvements in the Chambers. 
(5)   No improvement to cable management. 
This is not the recommended alternative. 
Alternative 3  Proceed with both the Commission Chambers Refresh and the select lobby
improvements. 
Cost Implications: $715,000 
Pros: 
(1)   Improved aesthetics, safety, security, and lighting in both spaces. 
(2)   Design continuity between the two spaces. 
(3)   Enhanced  public  understanding  and  engagement  by  highlighting  Port  operations,
projects, and achievements via video display. 


Template revised September 22, 2016; format updates October 19, 2016.

COMMISSION AGENDA  Action Item No. 6d                                  Page 4 of 5 
Meeting Date: September 25, 2018 
Cons: 
(1)   Cost of $715,000. 
(2)   Meetings will need to be rescheduled during Commission Chambers construction. 
(3)   Staff, guests and public will need to be rerouted during lobby construction. 
This is the recommended alternative. 
FINANCIAL IMPLICATIONS 
Commission Chambers is Capital work, CIP #C800216. 
Cost Estimate/Authorization Summary               Capital 
COST ESTIMATE 
Current estimate                                  $394,000 
AUTHORIZATION 
Previous division authorizations                    $176,000 
Current request for authorization                  $218,000 
Total authorizations, including this request         $394,000 
Lobby Improvements is an expense project U00488. 
Cost Estimate/Authorization Summary             Expense 
COST ESTIMATE 
Current estimate                                  $321,000 
AUTHORIZATION 
Previous division authorizations                    $158,000 
Current request for authorization                  $163,000 
Total authorizations, including this request         $321,000 
Annual Budget Status and Source of Funds 
The Lobby Improvements (expense portion) will be funded from funds budgeted in the 2018
Operating Budget under P69 Facilities. The Commission Chambers work (capital portion) was
not included in the 2018 Capital Budget and will be funded under CIP C800216 EDD
Contingency. 
Funding for the project will be allocated between General Fund (40%) and the Airport
Development Fund (60%). 


Template revised September 22, 2016; format updates October 19, 2016.

COMMISSION AGENDA  Action Item No. 6d                                  Page 5 of 5 
Meeting Date: September 25, 2018 
Financial Analysis and Summary 
Project cost for analysis              $715,000 
Business Unit (BU)                  P69 Facilities 
Effect on business performance         No incremental revenue or cost-savings
(NOI after depreciation)                    associated with this project 
Annual depreciation expense is estimated to
increase by approximately $40K per year 
Total increase of $321K for the 2018/2019 budget
years 
IRR/NPV (if relevant)                N/A 
CPE Impact                        N/A 

ATTACHMENTS TO THIS REQUEST 
(1)   Presentation slides 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
None 










Template revised September 22, 2016; format updates October 19, 2016.