9b Presentation Central Services Preliminary Budgets
Item No. 9b_supp Meeting Date: September 25, 2018 2019 Central Services Budget Commission Briefing September 25, 2018 1 Central Services Budget Overview Century Agenda and growing organizational needs drives budget priorities Central Services broken into: Core Support Services (traditional administrative functions) Police Capital Development Environmental & Sustainability Century Agenda provides key focus 2 2019 Budget Development Approach Review line-items and adjust 2018 baseline budget Remove one-time/non-recurring items Add transfers from other divisions Add annualized amounts for recurring staff and other costs added in 2018 Add incremental pay and benefit costs for adjusted baseline FTEs Departments scrutinize line item detail by account Review new budget requests from individual departments, add costs for approved items Reviewed and adjusted baseline budget prior to new additions 3 2019 Key Initiatives/Budget Drivers Add new resources to implement and support Century Agenda Goals Additional staff to implement the Diversity in Contracting resolution. Creation of a new Equity Department. Adding new resources to implement Smith Cove Blue Carbon Pilot Project, Sustainability Framework, Sustainable Aviation Fuels work plan, and other environmental initiatives. Strengthen safety & security of the Port and the traveling public Additional resources for Behavior Based Safety training and information security. Increase Police resources for both the Airport and waterfront. Expand public outreach to increase awareness of Port's contribution to regional economic vitality and to enhance relationship with surrounding communities Additional Public Affairs outreach efforts in 2019 including Ethnic Media Marketing and materials production. Continue building capability for the Port Additional resources for Business Intelligence, Accounting & Financial Reporting, and other Portwide initiatives. Increase resources to support the growing organizational needs Capital Development, Human Resources, and Finance & Budget adding staff to meet growing service needs. Added resources to strengthen the one Port culture and organizational effectiveness in 2019. Central Services budget driven by Port wide initiatives and growth needs 4 Central Services Budget Overview 2017 2018 2018 2019 Budget Change Budget to Forecast (in $000s) Actual Budget Forecast Budget $ % $ % Core Central Support Services 71,071 80,367 78,720 82,372 2,006 2.5% 3,653 4.6% Police 22,095 27,065 26,955 30,464 3,399 12.6% 3,509 13.0% Capital Development 17,370 26,289 21,058 18,628 (7,661) -29.1% (2,430) -11.5% Environment & Sustainability 6,975 11,504 10,486 12,074 569 4.9% 1,588 15.1% Total 117,511 145,225 137,218 143,538 (1,688) -1.2% 6,320 4.6% 2019 budget excludes $4.6M of "non-recurring" initiatives in the 2018 budget. Less expense projects and more charges to capital resulted in $7.7M reduction in Capital Development budget. Proposed a total of $7.3M new budget additions with 24.5 new FTEs for 2019. Central Services budget supports Portwide initiatives and division growth 5 2019 New Budget Requests Request O&M Approved Req'd App'd 2019 Budget Additions (in $000s) Amount Amount Amount FTEs FTEs Commission Office 110 110 110 0.50 0.50 Executive Office 59 59 - 1.00 - Legal - - - - - Public Affairs 125 125 70 - - Human Resources 1,060 1,060 555 2.00 1.00 Labor Relations - - - - - Internal Audit 447 447 145 2.00 - Accounting & Financial Reporting 129 129 88 - - Information & Communication Technology 200 200 200 - - Finance & Budget 427 399 265 3.80 2.75 Business Intelligence 914 914 521 3.00 1.00 Risk Mgmt 130 130 - 1.00 - Office of Strategic Initiatives 937 937 541 1.50 0.25 Central Procurement Office 765 638 286 6.00 3.00 Information Security 841 841 522 4.00 2.00 Core Central Support Services 6,144 5,989 3,303 24.80 10.50 Police 2,060 2,060 551 16.00 4.00 Capital Development 2,049 334 334 10.00 10.00 Environment & Sustainability 3,359 3,359 3,114 - - TOTAL 13,611 11,742 7,302 50.80 24.50 Adding $3.3M and 10.5 new FTE to Core Central Support Services 6 Budget Additions Overview BY STRATEGIC DRIVER AMOUNT FTEs Implement and support Century Agenda Priorities 965 3.5 Strengthen Safety & Security 1,362 6.0 Building Capability 1,182 2.0 Community Outreach 70 - Meet the Growing Organizational Needs 3,723 13.0 TOTAL 7,302 24.5 BY DIVISION Aviation Specific 2,821 9.5 Maritime & EDD Specific 846 2.0 Central Services 3,635 13.0 TOTAL 7,302 24.5 BY ONE-TIME vs. RECURRING One-Time 1,913 - Recurring 5,389 24.5 TOTAL 7,302 24.5 BY PAYROLL vs. NON_PAYROLL Payroll 1,805 24.5 Non-Payroll 5,497 - TOTAL 7,302 24.5 About half of the new budget additions are specific for the operating divisions 7 Budget Additions by Strategic Driver 8 Century Agenda 2019 New Budget Additions Total O&M Description (in $000's) Amount Amount FTE Century Agenda Three Contract Administrators for Diversity in Contracting 493 286 3.0 Smith Cove Blue Carbon Pilot Project 200 200 - Sustainability Evaluation Framework 150 150 - Implement Sustainable Aviation Fuels (SAF) Workplan 125 125 - Sustainable Aviation Fuels Consultant 80 80 - Flight Corridor Safety Program Habitat Management 60 60 - Graduate Intern in Commission Office 29 30 0.5 PlaneNoise Complaint Handling System Annual Subscription 26 26 - Environmental Excellence Awards 8 8 - TOTAL 1,171 965 3.5 Adding new resources to implement and support Century Agenda 9 Safety & Security 2019 New Budget Additions Total O&M Description (in $000's) Amount Amount FTE Safety & Security Three Police Explosive Detection K9 Officers 363 363 3.0 Police Sergeant/Waterfront 188 188 1.0 Behavior Based Safety Training 250 250 - Chief Information Security Officer 162 162 1.0 Information Security Sr. Analyst 120 120 1.0 Endpoint Security-Servers, Workstations, OpsLAN, & Mobility (increase licenses) 125 125 - Information Security Third Party Managed Services 75 75 - Vulnerability Management Tool-Aviation (increased licenses) 40 40 - Confined Space Regulation Assessment and Planning - Compliance Requirement 40 40 - TOTAL 1,362 1,362 6.0 The 2019 new budget additions strengthen safety and security of the Port 10 Building Capability & Community Outreach 2019 New Budget Additions Total O&M Description (in $000's) Amount Amount FTE Building Capability Community Assessment and Service Quality Measurement Survey & Analytics 360 360 - Research Analyst (Business Intelligence Analyst III) 116 116 1.0 Lean Consulting Services 700 500 - PeopleSoft Systems Functional Expertise Resource 88 88 - Grant and Cost Recovery Specialist 81 72 1.0 Analytics Program Support Services 45 45 TOTAL 1,390 1,182 2.0 Community Outreach Outreach Printing and Postage 43 25 - Ethnic Media Marketing 20 20 - Staff Training for new Customer Relation Management (CRM) Database 25 25 - TOTAL 88 70 - Adding resources for building capability and community outreach in 2019 11 Organizational Needs 2019 New Budget Additions Total O&M Description (in $000's) Amount Amount FTE Organizational Needs SAMP Environmental Review and Permitting 1,600 1,600 - Construction Support - 6.0 FTEs 1,057 123 6.0 Construction Support - Consultants 600 - - Microsoft Enterprise Licenses (MS Office, Windows, etc.) 200 200 - Umbrella Mitigation Bank 125 125 - EPA Pilot Program 100 100 - Complete Airport's 5-year NPDES Permit Renewal Application 100 100 - Contaminated Site Management - PFAS 100 100 - One Port Culture Consultant 150 90 - HIPAA Assessment 80 80 - Technical Support for IWS Deicing Management Study 75 75 - On-Call Technical Support for PORTfolio 75 75 - GTAP Implementation 75 75 - PORTfolio Site Maintenance/Enhancements 60 60 - Waste Management Program continuation 55 55 - Funding for Seattle DCI, USACE, NOAA Permitting Liaison Services 50 50 - HR Organizational Effectiveness Consultant 50 50 - Green Fleet Program 50 50 - Capital Audit Expert Consultant 80 50 - New budget additions support growing organizational and business needs 12 Organizational Needs Cont'd 2019 New Budget Additions Total O&M Description (in $000's) Amount Amount FTE Organizational Needs Financial Analyst I 98 98 1.0 WA Paid Family Leave Law FTE 96 96 1.0 Administrative Assistant 75 75 1.0 PCS Construction Manager II 102 51 1.0 PCS RMM Construction Manager II 102 51 1.0 Overlap for a CPI Manager Position (3 months) 82 41 0.3 Graduate Intern in AV Finance & Budget 36 36 0.5 Senior Design Architect 113 34 1.0 Commute Trip Reduction 30 30 - SPCC Plan 5-Year Recertification (Requirement) 30 30 - Overlap for a Senior Port Budget Analyst (3 months) 40 30 0.3 Staff Training for AV Finance & Budget (additional) 56 29 - Commute Trip Reduction Program - ORCA 29 29 - NMFS habitat programmatic permitting 20 20 - Peer Review for Internal Audit 15 15 - TOTAL 5,606 3,723 13.0 13 FTEs Budget and Trends 14 2019 Central Services FTEs Summary Description FTEs Notes 2018 Budget 907.10 Changes in 2018: Mid-Year Approvals 12.00 8 TSS/2 Drug Detectives/Survey CAD Tech/2 College Interns Eliminated -1.50 Director of S&P and Admin Assistant in Executive Office Transfer -4.00 Net of S&P transfers and Maritime Maintenance to F&B 2018 Baseline 913.60 2019 Budget Changes: Eliminated -0.75 Graduate Intern Transfer 1.00 Transfers from Maritime Habitat to ENV CoE Proposed New FTEs 24.50 See detail in the following slide Net Increase 24.75 2.7% increase from 2018 Baseline Proposed FTEs for 2019 938.35 Proposed 2.7% increase in FTEs compared to 2018 Baseline 15 Proposed New FTEs Summary Engineering 1 Senior Design Architect, 1 Admin Assistant, and 6 Construction Managers/Support Staff Port Construction Services 2 Construction Managers Police- 3 New K9 Officers and 1 Waterfront Police Sergeant Central Procurement 3 new Contract Administrator positions to support Diversity in Contracting Information Security 1 Information Security Sr. Manager and 1 Information Security Sr Analyst Business Intelligence 1 Research Analyst Human Resources 1 new position for WA Paid Family Leave Law Corp. F&B 1 Financial Analyst & 3 Months Overlap for a Sr. Budget Analyst position Seaport F&B 1 Grant and Cost Recovery Specialist Office of Strategic Initiatives 3 Months Overlap for a CPI Manager Position Graduate Interns 0.5 FTEs in Aviation F&B and 0.5 in Commission Office New FTEs support the Port's strategic goals & initiatives 16 Central Services FTE Trend Total FTEs from 2009 to 2019 950.0 900.0 850.0 800.0 750.0 700.0 650.0 600.0 550.0 500.0 2009 Actual 2010 Actual 2011 Actual 2012 Actual 2013 Actual 2014 Actual 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget New FTEs support operating growth 17 10-Years FTE Change Summary Change 2009- 2014- FTEs BY DEPARTMENT 2009 2014 2019 2014 2019 Notes Staffing decreased from 2009-14; recent growth driven by Police 142.0 128.0 166.0 -14.0 38.0 Airport operational needs. High School Interns 0.0 0.0 19.5 0.0 19.5 90 High School Intern positions Growth was primarily in Engineering and AVPMG largely Capital Development 239.0 250.1 269.5 11.1 19.4 driven by Airport construction program. Office of Strategic Initiatives & CPO 36.0 41.0 55.3 5.0 14.3 Growth in CPO and OSI became a new department in 2015. Public Affairs 28.6 23.5 33.5 -5.1 10.0 Finance and Budget 30.3 32.0 41.1 1.7 9.1 Growth mainly driven by division F&Bs. Business Intelligence 3.5 3.0 10.3 -0.5 7.3 New Center of Expertise in 2016. Human Resources 37.8 42.3 48.6 4.5 6.3 Information Security 2.0 4.0 8.0 2.0 4.0 New department in 2019 Information & Communication Technology 127.0 120.0 124.0 -7.0 4.0 Staff reduction from 2009-2014. Environment & Sustainability 39.6 39.8 43.6 0.2 3.8 New Center of Expertise in 2016. Equity Program 0.0 0.0 2.0 0.0 2.0 New department in 2019 Commission 11.0 14.0 15.5 3.0 1.5 Accounting & Financial Reporting 57.2 55.4 56.4 -1.8 1.0 Internal Audit 10.2 9.2 10.2 -1.0 1.0 Legal Counsel 13.0 15.5 16.5 2.5 1.0 Risk Services 5.0 6.0 6.0 1.0 0.0 Executive Office 5.0 6.0 5.5 1.0 -0.5 Labor Relations 9.0 9.5 7.0 0.5 -2.5 Compounded Annual Growth Rate: 1.7% from 2009-19, 3.3% TOTAL CENTRAL SERVICES DIVISION 796.2 799.3 938.4 3.1 139.1 from 2014-19. Moderate annual growth of 1.7% over 10 years 18 Proposed New FTEs by Division Central Aviation Maritime Econ Dev. Services Total 2018 Approved FTE's 1,040.4 169.0 36.0 907.1 2,152.5 Mid Year Approval 8.0 - 1.0 12.0 21.0 Eliminated - - (2.0) (1.5) (3.5) Net Transfers 3.0 1.0 - (4.0) - Adjusted 2018 FTE's (note 1) 1,051.4 170.0 35.0 913.6 2,170.0 2019 Budget Eliminated - (1.0) - (0.8) (1.8) Transfer - (1.0) - 1.0 - New FTE's (note 2) 54.4 3.0 1.0 24.5 82.9 Total 2019 Changes 54.4 1.0 1.0 24.8 81.1 Proposed 2019 FTE's 1,105.8 171.0 36.0 938.4 2,251.2 Notes: (1) Includes 1.0 FTE for Stormwater Utility in Maritime Division. (2) Includes 1.0 new FTE for Stormwater Utility in Maritime Division. New FTEs support growing business needs 19 Core Central Support Services vs. Portwide Revenues Steady decline in Core Support Services cost as a % of total revenues from 2016 20 Portwide NOI Performance Operating Revenues, Operating Expenses and NOI 800 700 In Millions of Dollars 600 500 400 300 200 100 - 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2018 2019 Bud Fcst Bud Other Operating Revenues Aeronautical Revenues Total Operating Expenses NOI Steady growth in NOI since 2009 21 Aviation NOI Performance Aviation Operating Revenues, Operating Expenses and NOI 700 600 500 In Millions 400 300 200 100 0 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2018 2019 Bud Fcst Bud Aeronautical Revenues Total Operating Expenses Non-Aeronautical Revenues NOI Both operating revenues and expenses growing gradually since 2009 22 Non-Aviation NOI Performance Non-Aviation Operating Revenues, Operating Expenses and NOI 160 140 120 100 80 In Millions 60 40 20 0 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2018 2019 Bud Fcst Bud Total Operating Revenues Total Operating Expenses NOI Expected relatively flat NOI compared to 2009 23 2019 Portwide Operating Budget Summary Budget Change Budget vs Forecast Operating Revenues 2017 Actual 2018 Budget 2018 Forecast 2019 Budget $ % $ % Aeronautical Rev 264,114 301,082 305,005 368,420 67,339 22.4% 63,415 20.8% Non-Aeronautical Rev 236,803 244,786 250,728 256,580 11,794 4.8% 5,852 2.3% Aviation 500,916 545,867 555,733 625,000 79,133 14.5% 69,267 12.5% Maritime 54,183 55,053 55,293 63,094 8,041 14.6% 7,801 14.1% EDD 17,791 18,522 19,046 19,725 1,203 6.5% 679 3.6% NWSA Distributable Revenue 54,953 46,647 50,647 46,647 0.0% -4,000 -7.9% Stormwater Utility 3,891 4,208 4,208 4,578 370 8.8% 370 8.8% Central Services 296 182 182 185 3 1.8% 3 1.6% Total Operating Revenues 632,030 670,479 685,109 759,230 88,751 13.2% 74,121 10.8% Operating Expenses Aviation 299,114 334,856 333,374 366,353 31,497 9.4% 32,979 9.9% Maritime 42,164 49,578 48,510 50,719 1,141 2.3% 2,209 4.6% EDD 25,396 28,751 28,055 30,866 2,115 7.4% 2,811 10.0% NWSA Joint Venture/POS 2,974 4,442 4,442 501 -3,941 -88.7% -3,941 -88.7% Stormwater Utility 3,028 4,476 4,476 3,960 -516 -11.5% -516 -11.5% Other 299 782 809 935 153 19.6% 126 15.5% Total Operating Expenses 372,976 422,885 419,666 453,333 30,448 7.2% 33,667 8.0% Net Operating Income (NOI) 259,054 247,594 265,443 305,897 58,302 23.5% 40,454 15.2% Expect strong growth in operating revenues and NOI for 2019 24 Central Services 2019 Capital Budget September 25, 2018 25 Capital Budget Overview 2019-2023 Five Year Capital Plan* 2019 2020 2021 2022 2023 Totals Commission Authorized Projets 8,289 - - - - 8,289 Projects Pending Authorization 5,825 3,025 1,000 - - 9,850 Pending Future Authorization - 2,500 5,000 5,000 5,000 17,500 Small Capital 4,401 4,071 4,373 4,206 4,206 21,257 Totals 18,515 9,596 10,373 9,206 9,206 56,896 * Excludes ICT projects budgeted in divisions and ICT portions of PMG led projects. 26 Commission Authorized/Underway 2019-2023 Five Year Capital Plan 2019 2020 2021 2022 2023 Totals Commission Authorized Projects Project Cost Management System U 180 - - - - 180 Supplier Database System N 309 - - - - 309 Radio System Upgrade U 7,000 - - - - 7,000 PeopleSoft Financials Upgrade U 800 - - - - 800 Totals 8,289 - - - - 8,289 N = New System U = System Upgrades or Replacements 27 Pending Authorization 2019-2023 Five Year Capital Plan* 2019 2020 2021 2022 2023 Totals Projects Pending Authorization Police Records Management System U 800 500 - - - 1,300 Budget System U 600 - - - - 600 POS Offices Wi-Fi U 500 1,000 1,000 - - 2,500 Regional Workforce Tracker N 350 150 - - - 500 Fiber Channel U 600 - - - - 600 Exchange Online U 175 175 - - - 350 Phone System U 1,400 600 - - - 2,000 STIA Network Redundancy N 900 600 - - - 1,500 Maximo Upgrade U 500 - - - - 500 Totals 5,825 3,025 1,000 - - 9,850 N = New System or Function U = System Upgrades or Replacements 28 Small Capital and Future Authorization: ICT Allowance 2019-2023 Small Capital 2019 2020 2021 2022 2023 Totals Technology Infrastructure 1,500 1,500 1,500 1,500 1,500 7,500 Technology Business Applications 1,000 1,000 1,000 1,000 1,000 5,000 Enterprise GIS Small Capital 250 250 250 250 250 1,250 Corporate Small Capital 200 200 200 200 200 1,000 Corporate Fleet Replacement 381 384 576 707 707 2,755 CDD Small Capital 108 72 172 132 132 616 CDD Fleet Replacement 962 665 675 417 417 3,136 Total Small Capital 4,401 4,071 4,373 4,206 4,206 21,257 Future Authorization: ICT Allowance ICT Allowance - 2,500 5,000 5,000 5,000 17,500 Combined Totals 4,401 6,571 9,373 9,206 9,206 38,757 29 2019 Central Services Budget Appendix 30 Central Services Budget by Department 2017 2018 2018 2019 Budget Change Budget vs Forecast (in $000s) Actual Budget Forecast Budget $ % $ % REVENUES Total Revenues 68 182 182 185 3 1.8% 3 1.8% EXPENSES Commission 1,685 1,984 1,954 2,153 169 8.5% 199 10.2% Executive 1,287 2,001 1,877 1,923 (78) -3.9% 46 2.4% Legal 3,741 3,617 3,706 3,568 (49) -1.4% (139) -3.7% Public Affairs 7,112 8,308 7,993 8,231 (77) -0.9% 238 3.0% Human Resources 8,418 9,689 9,566 10,250 561 5.8% 683 7.1% Labor Relations 1,678 1,371 1,222 1,330 (42) -3.1% 107 8.8% Internal Audit 1,603 1,828 1,750 1,787 (41) -2.2% 37 2.1% Accounting & Financial Reporting 6,751 8,148 7,929 8,500 352 4.3% 570 7.2% Information & Comm. Technology 21,633 23,308 23,483 23,966 658 2.8% 483 2.1% Finance & Budget 4,998 5,828 5,793 6,371 543 9.3% 578 10.0% Business Intelligence 1,211 1,543 1,485 2,139 597 38.7% 654 44.0% Risk Services 3,077 3,322 3,289 3,328 6 0.2% 39 1.2% Office of Strategic Initiatives 1,882 2,265 1,981 1,776 (489) -21.6% (205) -10.4% Central Procurement Office 3,861 4,511 4,261 4,678 167 3.7% 417 9.8% Security & Preparedness 1,754 2,394 2,329 - (2,394) -100.0% (2,329) -100.0% Information Security - - - 1,774 1,774 0.0% 1,774 0.0% Equity Program - - - 351 351 0.0% 351 0.0% Contingency 381 250 100 250 - 0.0% 150 150.0% Core Central Support Services 71,071 80,367 78,720 82,372 2,006 2.5% 3,653 4.6% 31 Central Services Budget by Department 2017 2018 2018 2019 Budget Change Budget vs Forecast (in $000s) Actual Budget Forecast Budget $ % $ % EXPENSES Police 22,095 27,065 26,955 30,464 3,399 12.6% 3,509 13.0% Capital Development Engineering 5,284 7,841 7,248 7,530 (311) -4.0% 282 3.9% Port Construction Services 3,709 5,685 4,981 2,739 (2,947) -51.8% (2,242) -45.0% Aviation PMG 6,942 10,977 6,933 6,794 (4,184) -38.1% (140) -2.0% Seaport PMG 1,007 1,178 1,288 1,096 (82) -7.0% (192) -14.9% Capital Development Admin 428 607 607 470 (138) -22.7% (138) -22.7% Subtotal 17,370 26,289 21,058 18,628 (7,661) -29.1% (2,430) -11.5% Environment & Sustainability Environment & Sustainability Admin 368 1,214 1,096 1,331 118 9.7% 235 4.1% Aviation Environmental 3,779 6,503 5,793 6,510 7 0.1% 716 25.6% Maritime Environmental & Planning 2,157 3,046 2,796 3,422 376 12.3% 626 78.2% Noise Program 670 742 800 811 69 9.3% 11 1.0% Subtotal 6,975 11,504 10,486 12,074 569 4.9% 1,588 15.1% TOTAL 117,511 145,225 137,218 143,538 (1,688) -1.2% 6,320 4.6% 32 2019 Budget Addition Requests (Core Central Support Services) Total O&M Dept. Item Description (in $000's) Amount Amount FTE Information Security Chief Information Security Officer 162 162 1.0 Information Security Sr. Analyst 120 120 1.0 Endpoint Security-Servers, Workstations, OpsLAN, & Mobility (increase licenses) 125 125 - Information Security Third Party Managed Services 75 75 - Vulnerability Management Tool-Aviation (increased licenses) 40 40 - Human Resources Commute Trip Reduction Program - ORCA 29 29 - Behavior Based Safety Training 250 250 - Confined Space Regulation Assessment and Planning - Compliance Requirement 40 40 - One Port Culture Consultant 150 90 - HR Organizational Effectiveness Consultant 50 50 - WA Paid Family Leave Law FTE 96 96 1.0 Central Procurement Office 3 Contract Administrators (for WMBE support) 493 286 3.0 Business Intelligence Community Assessment and Service Quality Measurement Survey & Analytics (Phase 2 360 360 on-going funding) - Research Analyst (Business Intelligence Analyst III) 116 116 1.0 Analytics Program Support Services 45 45 - Office of Strategic Initiatives Lean Consulting Services 700 500 - Overlap for a CPI Manager Position (3 months) 82 41 0.3 33 2019 Budget Addition Requests (Core Central Support Services Cont'd) Total O&M Dept. Item Description (in $000's) Amount Amount FTE Information & Communication Technology Microsoft Enterprise Licenses (MS Office, Windows, etc.) 200 200 - Commission Office Sustainable Aviation Fuels Consultant 80 80 0.5 Graduate Intern 30 30 - Internal Audit Capital Audit Expert Consultant 80 50 - HIPAA Assessment 80 80 - Peer Review 15 15 - Public Affairs Outreach Printing and Postage 43 25 - Ethnic Media Marketing 20 20 - Staff Training for new Customer Relation Management (CRM) Database 25 25 - Accounting PeopleSoft Systems Functional Expertise Resource 88 88 - Corporate Finance and Budget Financial Analyst I 98 98 1.0 Overlap for a Senior Port Budget Analyst (3 months) 40 30 0.3 Maritime Finance and Budget Grant and Cost Recovery Specialist 81 72 1.0 Aviation Finance and Budget Graduate Intern 36 36 0.5 Staff Training 56 29 - TOTAL - Core Central Support Services 3,904 3,303 10.5 34 2019 Budget Addition Requests (Police & Capital Development) Total O&M Dept. Item Description (in $000's) Amount Amount FTE Police Police Explosive Detection K9 Officers 363 363 3.0 Police Sergeant/Waterfront 188 188 1.0 Subtotal 551 551 4.0 Capital Development (Engineering & PCS) Construction Support - FTEs 1,057 123 6.0 Construction Support - Consultants 600 - - Senior Design Architect 113 34 1.0 PCS Construction Manager II 102 51 1.0 PCS RMM Construction Manager II 102 51 1.0 Administrative Assistant 75 75 1.0 Subtotal 2,049 334 10.0 35 2019 Budget Addition Requests (Environmental & Sustainability) Total O&M Dept. Item Description (in $000's) Amount Amount FTE Environment & Sustainability Admin Commute Trip Reduction 30 30 - EPA Pilot Program 100 100 - Green Fleet Program 50 50 - Sustainability Evaluation Framework 150 150 - Environmental Excellence Awards 8 8 - AV Environmental & Noise SAMP Environmental Review and Permitting 1,600 1,600 - Flight Corridor Safety Program Habitat Management 60 60 - Complete Airport's 5-year NPDES Permit Renewal Application 100 100 - GTAP Implementation 75 75 - Implement Sustainable Aviation Fuels (SAF) Workplan 125 125 - Technical Support for IWS Deicing Management Study 75 75 - Contaminated Site Management - PFAS 100 100 - SPCC Plan 5-Year Recertification (Requirement) 30 30 - PlaneNoise Complaint Handling System Annual Subscription 26 26 - Maritime Environment & Planning Smith Cove Blue Carbon Pilot Project 200 200 - Umbrella Mitigation Bank 125 125 - PORTfolio Site Maintenance/Enhancements 60 60 - On-Call Technical Support for PORTfolio 75 75 - Funding for Seattle DCI, USACE, NOAA Permitting Liaison Services 50 50 - NMFS habitat programmatic permitting 20 20 - Waste Management Program continuation 55 55 - Subtotal 3,114 3,114 - 36 One-Time Items in 2018 Item Org Item Description (in $000's) Amount Notes Public Affairs 1 1420 AMAC 2018 National Conference 93 Human Resources 1 1850 Industrial Hygiene Monitoring Consulting Services 90 2 1850 Employee Engagement Survey 33 Subtotal 123 Labor Relations 1 1810 Office buildout 29 2 1810 Registration for training 3 Subtotal 32 Business Intelligence 1 1510 Performance Measurement training 28 Internal Audit 1 2280 Conduct 2 Outsourced IT Audits in 2018 190 2 2280 Peer Review - Association of Local Government Auditors 15 Subtotal 205 Office of Strategic Initiatives 1 2410 Lean Consulting Services 600 2 2410 Training Materials 2 3 2410 Lean Books 1 4 2410 Catering for Training and Improvement Events 11 5 2410 CPI Japan Study Mission for Senior Director 10 Subtotal 625 37 One-Time Items in 2018 (Cont'd) Item Org Item Description (in $000's) Amount Notes Central Procurement Office 1 9205 Design Build Training - CPO wide 9 2 9205 Jillian Lamont Bates CDS Contract 80 3 1680 SeaTac Office Center - CPO Moving Costs 67 Subtotal 156 Police 1 4300 Police Officer Initial Equipment 84 CDD 1 1630 Co-Location Move to STOC and Remote Offices 79 2 1700 Club Lounge Upgrade 263 3 1700 PCS Move to STOC 67 4 1700 19' Scissor Lift (Genie GS 1930 Slab Lift) 17 5 1700 Electric Cart 14 6 1700 Industrial Table Saw 7 7 4550 AVPMG Move to STOC & Remote Offices 221 8 9105 Staffing Plan for CDD 150 Subtotal 817 38 One-Time Items in 2018 (Cont'd) Item Org Item Description (in $000's) Amount Notes Environment & Sustainability 1 2710 Research on Internal Carbon Tax 30 2710 Develop Project Evaluation Criteria and Processes, Energy & Sustainability 2 200 3 1350 Outside Services P66 Initial Waste Audit & Report 15 4 1350 Outside Services T102 Initial Waste Audit & Report 12 5 1350 Outside Services Port Parks Initial Waste Audit & Report 8 6 1350 Outside Services Terminal 86 Initial Waste Audit & Report 6 7 1350 Outside Services Terminal 91 Initial Waste Audit & Report 6 8 1350 Outside Services Pier 69 Checkup Waste Audit & Report 8 9 1350 Outside Services Shilshole Bay Marina Checkup Waste Audit & Report 10 10 1350 Outside Services Fishermen's Terminal Checkup Waste Audit & Report 15 Shoreline and Bulkhead Maintenance and Repair Programmatic Permitting 1350 11 Support 60 12 1350 Update emissions inventory 65 13 1350 Net of P66 Energy Conservation and three Ports Salish Sea Water Initiative 11 14 4580 Aviation Biofuels Partnership Fund Development Project 175 15 4580 Janitorial Support 95 16 4580 SAMP Environmental Review 1,700 Subtotal 2,416 GRAND TOTAL 4,578 39 Budget Transfers in 2018 Item From To Item Description (in $000's) Amount Notes 1 Aviation Business Intelligence ASQ Survey 43 To 1510 2 Security & Preparedness Fire Dept. Communication Items (14) From 1420 toFrom 2610 to 4400 3 Public Affairs EDD Trade Development Alliance (93) 7210/7210From 1420 to 4 Public Affairs Maritime Cruise Cruise and Seafair Support Items (60) 5500/5400 5 Maritime Maintenace Maritime F&B Budget Support Staff 118 From 6280 to 6210 6 Security & Preparedness Airport Security Emergency Preparedness (683) 77 Security & Preparedness Maritime Maritime Security (1,295) Subtotal for Core Central Support Services (1,983) 8 Maritime Habitat ENV Habitat Transfers 61 To 1350 TOTAL (1,922) 40 Baseline Increase in 2018 Item Org Item Description (in $000's) Amount Notes Human Resources 1 1810 Leadership Development Program* (50) Reduced from $120K to $75K CDD & CPO 1 9200 STOC Rent Adjustment for Full Year* 106 Based on refined calculation 2 1600 STOC Rent Adjustment for Full Year 48 Based on refined calculation 3 1700 STOC Rent Adjustment for Full Year 26 Based on refined calculation 4 4550 STOC Rent Adjustment for Full Year 59 Based on refined calculation Subtotal 240 Maritime Environmental & Planning 1 1350 Terminal 91 Energy Audit 38 Increase from $82K to $120K TOTAL NON-PAYROLL ADJUSTMENTS 228 PAYROLL ADJUSTMENTS - New FTEs 1 4300 8 Traffic Support Specialists 721 Approved in 2018 2 1600 Survey CAD Technician 34 Charge most to capital 3 1000 Full Year Payroll Adjustments for the new FTEs in Core Svcs* 275 Budgeted for only 9 months in 2018 4 1000 Full Year Payroll Adjustments for the other new FTEs 700 Budgeted for only 9 months in 2018 5 1000 Payroll Increase due to Jobs Refresh (ICT/F&B/CPO)* 200 Based on high-level estimate TOTAL PAYROLL ADJUSTMENTS 1,931 GRAND TOTAL 2,159 41 2019 Major Expense Projects Summary '19 Bud '19 Bud 2018 2018 2019 vs. '18 Bud vs. '18 Fcst No. Major Expense Projects (in $000's) Budget Forecast Budget Change Change Notes Variance for 2018 due to lease delays. 2019 is an all 1 Concessions Tenant Support 5,472 2,000 5,010 (462) 3,010 inclusive number and includes other departments within CD, plus an additional $913k in AV staff support. Phase 1. Phase 2/3 is GOVT project. Majority of costs 2 Flight Corridor Safety Program 2,231 - 325 (1,906) 325 pushed out to 2020. 3 Terminal Security Enhancements - - - - - This was determined to be capital. Higher costs due in part to consultant utilization and 4 Air Terminal Tenant Improvement Expense Work 560 951 591 31 (360) additional TI work. 5 Landside- Rental Car Facility Tenant Expense Work 160 251 214 54 (37) May not utilize an honorarium anymore. Final Decision 6 Main Terminal Low Voltage Project 500 - - (500) - not determined. Would occur in 2019, if we did. 7 Ground Based Augmentation System Expense 476 - - (476) - Expense portion delayed until 2020 8 Air Cargo Rod Expense 350 - - (350) - GOVT Project Include Construction Retrofits, Demolition of Learning Ctr 9 PCS Small Expense Jobs - Aviation 900 900 1,100 200 200 Building, CT Window Wall Repairs, and site cleanup. 10 2019 Aviation RMM Operations and Maintenance 700 700 700 - - PCS - subclass 3810 11 P66 Alaskan Way Street Improvements 936 832 - (936) (832) 12 FT Public Street Improvements 300 102 (300) (102) Assuming public street improvements delayed until 2021 13 Other* 364 - 434 70 434 TOTAL 12,949 5,736 8,374 (4,575) 2,638 42
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