8c Sustainable Evaluation Framework Policy Directive
Item No. 8c_Policy_Directive Meeting Date: January 28, 2020 1 EXHIBIT A: SUSTAINABLE EVALUATION FRAMEWORK POLICY DIRECTIVE 2 (as amended November 19, 2019) 3 4 SECTION 1. Purpose. 5 6 The primary purpose of this policy is to require the application of the Sustainable Evaluation 7 Framework to all capital project decisions and selected key operational decisions to advance 8 the port's sustainability goals and objectives. The policy will advance the port's Century Agenda 9 strategy to be the greenest, and most energy efficient port in North America and the 10 corresponding objectives including reducing greenhouse gas emissions by conserving energy 11 and/or using renewable energy. 12 13 The port finds that to advance these goals and objectives, it is necessary to establish a port- 14 wide process that reduces the environmental and societal impacts associated with capital 15 projects and key operational decisions in a manner that is efficient and effective, uses port 16 resources wisely, and provides transparency for the commission, the public and port staff. 17 18 SECTION 2. Definitions. 19 20 When used in this policy directive, the following words and phrases shall have the meanings 21 given below unless the context in which they are included clearly indicates otherwise: 22 23 "SustainableEvaluation Framework" refers to a set of criteria recommended and adopted by 24 the Commission (Motion 2017-14, adopted December 19, 2017) to assist the port in achieving 25 its sustainability goals. The criteria are in addition to other project evaluation criteria such as 26 return on investment or total cost of ownership. 27 28 The Framework criteria are: 29 Reduce GHG emissions 30 Protect health and the environment 31 Increase resilience 32 Support local economic development 33 Advance innovation 34 Leverage and develop partnerships 35 Advance equity 36 37 "Embodied carbon" is the carbon footprint of a material. It considers howmuch greenhouse 38 gas (GHGs) is released throughout the supply chain and is often measured from cradle to 39 (factory) gate, or cradle to site (of use). 40 41 "Scope 1, 2, and 3 Greenhouse gas (GHG) emissions" refers to the GHG Protocol Corporate 42 Standard that classifies a company's GHG emissions into three 'scopes.' Scope 1 emissions are 43 direct emissions from owned or controlled sources. Scope 2 emissions are indirect emissions 44 from the generation of purchased energy. Scope 3 emissions are all indirect emissions (not 45 included in Scope 2) that occur in the value chain of the reporting company, including both 46 upstream and downstream emissions. 47 48 "Sustainable DesignApproach" is the recommended categories and sustainability concepts, 49 approaches, and ideas that staff expect to explore and evaluate for a given capital project. The 50 Approach is developed by the Sustainable Project Assessment and Review Collaboration (SPARC, 51 described below) during the planning phases of a given project and will be used by the 52 respective project design teams to inform their assessments and analyses to focus on those 53 areas that may provide significant sustainability benefits for that project. 54 55 "Sustainable Design Strategy" is the recommended course of action that a project team is 56 expected to implement in constructing its proposed project. The Sustainable Design Strategy 57 includes the results of the analyses conducted during the design phase of the project and 58 recommended suite of actions, including potential alternatives that were analyzed in the 59 Sustainable Design Approach, that are expected to advance the port's sustainability goals as 60 appropriate for that project. 61 62 "Sustainable Project Assessment and Review Collaboration" (SPARC) refers to a group of 63 internal and external experts as appropriate, determined by the port as having professional 64 expertise related to the sustainability opportunities relevant to a given port capital project or 65 key operational decision. 66 67 "Key operational decisions" are decisions about aviation and non-aviationoperations that are 68 identified by the Executive Director, Senior Director of the Environment and Sustainability 69 Center of Expertise and/or the director of the affected business unit as in need of review, 70 because the decisions have energy use implications, GHG reduction opportunities, or other 71 potential sustainability or societal impacts. 72 73 "Port-wide Sustainability Goals" are identified in Exhibit A. 74 75 SECTION 3. Scope and Applicability. 76 77 This policy directive establishes guidance on integrating sustainability into all capital projects 78 and key operational decisions across the port, in an efficient and effective manner. For capital 79 projects and key operational decisions that meet the threshold for commission action identified 80 in the Delegation of Responsibility and Authority, all capital project teams and operational staff 81 shall integrate sustainable approaches into planning, design, construction, procurement, and 82 other operations consistent with this policy. Leasing shall be considered part of the scope of 83 this policy per the outcomes of Section 6(G). 84 85 This policy directive ensures that the port will implement an efficient and effective process for 86 developing and implementing sustainable designs for capital projects; creates a responsibility to 87 identify key operational decisions that would benefit from a sustainability review; and creates a Port of Seattle Sustainable Evaluation Framework Policy Directive Page 2 of 6 88 process for reviewing and tracking sustainability outcomes from projects for the commission 89 and public. 90 91 SECTION 4. Responsibilities. 92 93 The port's Executive Director or a delegate shall ensure the policy is implemented and 94 adequately funded, and that the Sustainable Evaluation Framework is integrated into capital 95 projects and key operational decisions across the port. 96 97 The Executive Director shall also ensure that decisions associated with the application of the 98 Sustainable Evaluation Framework are transparently documented and publicly exhibited so 99 that the Port of Seattle Commission can review, in public, alternatives and trade-offs that 100 describe how a project can meet its GHG and sustainability and other societal goals. 101 102 The Executive Director shall also ensure that the program evaluation meets the purpose and 103 timeliness identified in Section 6 of this policy. 104 105 SECTION 5. Policy. 106 107 To integrate the framework into capital development design and construction processes and 108 key operational decisions, the port shall: 109 110 A. Develop and implement a tiered approach that focuses port resources on capital 111 projects that have the greatest opportunities to meet the commission's directive in the 112 framework: 113 114 (1) Tier 1: Smaller, less complex, projects that would follow port standards and 115 specifications. 116 117 (2) Tier 2: Medium-sized, or more complex, projects that have opportunities for 118 sustainability benefit would be subject to targeted sustainability analyses and 119 strategies. Tier 2 projects may receive a cost per ton of carbon calculation. 120 121 (3) Tier 3: Large, or the most complex, projects with significant opportunities that 122 may require a sustainability certification along with other targeted sustainability 123 analyses and strategies, as applicable. Tier 3 projects will receive a cost per ton 124 of carbon reduction analysis. 125 126 B. Establish a team of project-specific experts (referred to as the Sustainable Project 127 Assessment and Review Collaboration or SPARC) to le verage port expertise and knowledge of 128 existing and emerging sustainability practices for capital projects and key operational decisions 129 to: 130 Port of Seattle Sustainable Evaluation Framework Policy Directive Page 3 of 6 131 (1) Identify, review, brainstorm, and recommend sustainability concepts and ideas 132 for project and operational teams to consider and evaluate during the 133 development and design stage of port projects. 134 135 (2) Encourage project and operational teams to evaluate and consider innovative 136 strategies to reduce emissions and energy use beyond traditional approaches. 137 138 (3) Select and apply the relevant Sustainable Evaluation Framework criteria to 139 highlight tradeoffs and benefits during development of the Sustainable Design 140 Approach and review of key operational decisions. 141 142 C. SPARC recommendations shall be documented in a Sustainable Design Approach for 143 each capital project and presented to commission along with the request for authorization for 144 design funds. 145 146 (1) The Sustainable Design Approach shall include a recommendation as to whether 147 a project should pursue an applicable third-party sustainability certification. 148 149 (2) Capital project teams shall evaluate and quantify the sustainability costs and 150 benefits of the Sustainable Design Approaches as part of the design process. 151 152 D. Capital project teams shall work with the SPARC to develop and recommend a 153 Sustainable Design Strategy that includes alternatives that were analyzed in the Sustainable 154 Design Approach. The Sustainable Design Strategy shall be included in the final construction 155 authorization for each project. 156 157 E. The Senior Director, Engineering, Environment, and Sustainability shall be consulted 158 regarding any changes to the Sustainable Design Strategy that occur after commission 159 authorization. The Senior Director shall brief the Energy and Sustainability Committee on those 160 changes. 161 162 F. Recognize project teams that meet or surpass their project-specific goals to 163 encourage innovation and environmental sustainability achievements. 164 165 SECTION 6. Program Evaluation. 166 167 A. Port staff shall prepare and deliver to the commission an Annual Sustainable 168 Evaluation Framework Progress Report by June 30 of each year that includes progress and 169 recommendations to achieve the policy outlined in Section 5. The progress report shall include: 170 171 (1) The Sustainability Scorecard to provide context for progress on reaching GHG 172 reduction goals. 173 Port of Seattle Sustainable Evaluation Framework Policy Directive Page 4 of 6 174 (2) A summary of sustainability elements that have been identified in the 175 Sustainable Design Strategies for each project. 176 177 (3) Description of the implementation of the framework as part of each capital 178 project and key operational decisions, including those strategies that were 179 considered but ultimately not included in the project. 180 181 (4) The estimated GHG emission reductions related to each project and the cost per 182 metric ton of GHG reduced for those projects, where such a calculation was 183 used. 184 185 (5) Other sustainability benefits associated with projects as appropriate. 186 187 B. By March 31, 2020, present a Sustainable Evaluation Framework Guidance 188 Document to the commission that includes implementation guidelines for the policies listed in 189 Section 5 of this policy. 190 191 C. By June 30, 2021, present findings and recommendations to the Energy and 192 Sustainability Committee that outlines how key operational decisions were identified and how 193 the decisions were delivered to commission and the public. Incorporate these findings into the 194 final Sustainable Evaluation Framework Guidance Document. 195 196 D. By June 30, 2021, present to the commission recommendations for incorporating 197 equity and resiliency considerations into the Sustainable Evaluation Framework or the final 198 Sustainable Evaluation Framework Guidance Document. 199 200 E. By December 30, 2021, present to the commission recommendations for updating 201 and revising port construction specifications and standards to reflect advancements in 202 sustainable materials, energy efficiency, and sustainable design approaches. Recommendations 203 will include consideration of total cost of ownership and sustainability costs and benefits. 204 205 F. Within 90 days of implementation of this policy, port staff shall deliver a timeline 206 and scope of work for the development and pilot of incentives to reduce embodied carbon in 207 construction materials through a partnership with external partners. 208 209 G. By December 30, 2021, present to the commission recommendations for 210 incorporating the development of long-term lease agreements into the Sustainable Evaluation 211 Framework and/or the final Sustainable Evaluation Framework Guidance Document. Port of Seattle Sustainable Evaluation Framework Policy Directive Page 5 of 6 212 (POLICY DIRECTIVE) EXHIBIT A 213 Century Agenda and Current Port Policies Summary 214 215 A summary of Port of Seattle sustainability goals and objectives as described in the port's 216 Century Agenda, Environmental Scorecard, and Ground Transportation Principles and Goals 217 Policy Directive, and a commission briefing is provided for reference below: 218 Carbon (GHG) Reduce Scope 1 & 2 emissions: Reduction1 15% below 2005 levels by 2020 50% below 2005 levels by 2030 Carbon neutral by 2050 or carbon negative by 2050 Scope 3 emissions: 50% below 2007 levels by 2030 80% below 2007 levels by 2050 Energy2 Meet all increased energy needs with conservation and/or renewables. Airport Ground Reduce curbside private vehicle pickup/drop off from 41 percent to Transportation Policy 30 percent of mode share by 2030. Directive3 Reduce Scope 3 GHG emissions from passenger vehicles to 50 percent of 2007 levels by 2030. Maintain a maximum 15-minute travel time from the airport clock tower to terminal curb or parking garage. Air Pollution4 Reduce particulate matter pollution by 50% from 2005 levels. Water Quality5 Meet or exceed agency requirements for stormwater leaving Portowned or operated facilities. Waste Reduction6 Solid waste: 60% diverted from landfills Construction waste: 90% diverted from landfills Habitat/Land Restore, create, and enhance 40 additional acres of habitat in the Restoration7 Green/Duwamish watershed and Elliott Bay. Water Conservation8 Reduce projected future water consumption by 12% by 2030 Northwest Ports Clean Guides clean air goals for Northwest Ports. Air Strategy 219 1 Port of Seattle Century Agenda Strategic Objectives. Downloaded October 2019. https://www.portseattle.org/page/century-agenda-strategic-objectives. 2 Port of Seattle Century Agenda Objectives, 2019. 3 Port of Seattle Commission Resolution No.3759, July 9, 2019. 4 Port of Seattle Century Agenda Strategic Objectives, 2019. 5 Port of Seattle Century Agenda Strategic Objectives, 2019. 6 Port of Seattle Environmental Scorecard, 2018. 7 Port of Seattle Century Agenda Strategic Objectives, 2019. 8 Strategy for a Sustainable Sea-Tac. Commission Briefing, 2/10/2015. Port of Seattle Sustainable Evaluation Framework Policy Directive Page 6 of 6
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