6e Agreement with TSA for maintenance and facility needs Memo
COMMISSION AGENDA MEMORANDUM Item No. 6e ACTION ITEM Date of Meeting February 25, 2020 DATE: February 13, 2020 TO: Stephen P. Metruck, Executive Director FROM: Dave Soike, COO Ed Weitz, Capital Baggage Program Leader SUBJECT: Agreement with Transportation Security Administration (TSA) for International Arrivals Facility (IAF) ACTION REQUESTED Request commission authorization for the Executive Director to execute an agreement with the Transportation Security Administration for maintenance and facility needs associated with operation of the TSA baggage screening machines, to procure two federally approved crane hoists, and execute agreements with TSA rigging companies at a cost of $200,000 for Seattle- Tacoma International Airport to aid federal government contractors in case the International Arrivals Facility screening machines require heavy maintenance. EXECUTIVE SUMMARY The IAF Design-Builder's installation of baggage inspection machines did not meet the overall intent of the TSA specifications. Port staff helped mitigate cost exposure for the program and design-builder by negotiating an alternate means for heavy maintenance activities. Port staff mitigation enabled the design-builder to avoid having to replace overhead structural steel above the machines. The mitigation required negotiation by the TSA and its maintenance contractors. The negotiated agreement requires the Port to relocate the machines to a suitable location using certified rigging companies and acquire special crane hoists to aid federal maintenance contractors make repairs to the machines. An intergovernmental agreement requires commission authorization according to Port delegation of authority policy. Earlier authorized IAF budget will be used to acquire the two cranes, therefore no additional financial budget authorization is required or included within this request. In the event that heavy maintenance repairs are needed in the future, the costs for utilizing rigging company services would be covered by the Airport's operational budget. JUSTIFICATION Template revised April 12, 2018. COMMISSION AGENDA Action Item No. __6e__ Page 2 of 3 Meeting Date: February 25, 2020 International passenger service requires travelers' bags to be scanned by TSA machines. Operational integrity requires that maintenance can be performed on the scanning machines. Customer service and operational needs require that the Port acquire federally approved cranes, and execute agreements with the TSA and selected federal contractors to perform maintenance on the machines owned by the federal government. ATTACHMENTS TO THIS BRIEFING (1) Diagram of a Crane PREVIOUS COMMISSION ACTIONS OR BRIEFINGS January 28, 2020 IAF Progress Briefing June 25, 2019 IAF Progress Briefing February 26, 2019 IAF Progress Briefing September 25, 2018 - Authorized a Guaranteed Maximum Price (GMP) September 11, 2018 The Commission received a comprehensive briefing regarding the program and Guaranteed Maximum Price negotiated with the design-builder. March 27, 2018 The Commission was briefed on IAF progress. November 14, 2017 The Commission was briefed on 3rd quarter 2017 progress. August 15, 2017 The Commission authorized the balance of IAF funding in a joint request with the NSAT project. March 28, 2017 - The Commission authorized additional IAF funding. October 11, 2016 The Commission authorized IAF to add balance of Phase 2 for accelerated execution. September 27, 2016 The Commission was briefed on IAF reconsidering phasing and project update. September 13, 2016 The Commission authorized IAF FAA reimbursement agreement. July 12, 2016 The Commission authorized IAF to add Phase 2 scope to meet continuing rapid growth. June 28, 2016 The Commission was briefed on two additional international aircraft gates at IAF to meet continuing rapid growth briefing. May 17, 2016 The Commission was briefed on Plan of Finance update. April 26, 2016 The Commission was briefed on IAF 1Q2016 update. February 9, 2016 - The Commission was briefed on IAF 4Q2015 update. December 8, 2015 IAF Guaranteed Maximum Price (GMP) Development Period authorization (presented in combination with NSAT authorization request). November 10, 2015 The Commission was briefed on IAF update. August 11, 2015 The Commission lead a special meeting, roundtable with airline representatives. July 28, 2015 The Commission lead an IAF forum. July 14, 2015 The Commission lead an IAF forum. June 23, 2015 The Commission authorized execution of the IAF Design-Build Contract. May 26, 2015 The Commission approved IAF preliminary funding plan motion. Template revised September 22, 2016. COMMISSION AGENDA Action Item No. __6e__ Page 3 of 3 Meeting Date: February 25, 2020 April 28, 2015 The Commission authorized a service agreement for Commissioning Services. April 28, 2015 The Commission authorized execution of a lease agreement with SEATAC VENTURES 2010 LLC for IAF program management office space near Sea-Tac International Airport. February 24, 2015 The Commission authorized a service agreement for IAF consultant program leader. January 27, 2015 The Commission was briefed on IAF funding plan. January 27, 2015 The Commission approved IAF request for proposals advertisement. January 13, 2015 The Commission was briefed on IAF update. December 2, 2014 The Commission was briefed on IAF scope and budget update. October 28, 2014 The Commission was briefed on IAF 3Q2014 update. August 19, 2014 The Commission was briefed on IAF 2Q2014 update. August 5, 2014 The Commission authorized IAF request for qualifications advertisement. July 22, 2014 The Commission was briefed on IAF progress. June 10, 2014 The Commission was briefed on IAF 1Q2014 update. May 6, 2014 The Commission was briefed on IAF project delivery. April 22, 2014 The Commission was briefed on capital program. March 11, 2014 The Commission authorized IAF master planning. February 25, 2014 The Commission was briefed on IAF program. November 19, 2013 The Commission authorized IAF construction management, testing and inspection; surveying and locating and safety service agreements. July 23, 2013 The Commission authorized IAF project and program support; and price factor design-build methodology. July 9, 2013 The Commission was briefed on IAF. July 9, 2013 The Commission was briefed on alternative public works contracting. April 9, 2013 The Commission was briefed on IAF. June 26, 2012 The Commission was briefed on airport terminal development challenges at Seattle-Tacoma International Airport. June 14, 2011 The Commission was briefed on international air service growth and future facility. February 2, 2010 The Commission was briefed on South Satellite passenger growth and facility considerations, Delta's proposed airline lounge and other possible future aviation projects. Template revised September 22, 2016.
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