COMMISSION 
AGENDA MEMORANDUM                        Item No.          6e 
ACTION ITEM                            Date of Meeting      August 11, 2020 
DATE:     July 31, 2020 
TO:        Stephen P. Metruck, Executive Director 
FROM:    Krista Sadler, Director Technology Delivery 
SUBJECT:  Aviation Flight Tracking, Noise Monitoring  and Complaint Management  System
Maintenance Contract Authorization (Short Form) 
Amount of this contract:              $1,600,000 
ACTION REQUESTED 
Request Commission authorization for the Executive Director to execute a contract with L3
Harris  for  the  Aviation  Flight  Tracking,  Permanent  and  Portable  Noise  Monitoring  and
Complaint Management System in an amount not-to-exceed $1,600,000 for a term of up to five 
years. This reduces cost for an increased length of the contract. 
SUMMARY 
As a function of the Aviation Environment and Sustainability Department, the Noise Programs
Office operates a noise and operations monitoring system to ensure airline compliance with
noise abatement procedures, investigate citizen inquiries, and provide information to the
public, airline partners and the Federal Aviation Administration (FAA). Twenty-four permanent
and two portable noise monitors located throughout the region record sound levels which are
correlated with flight track data to provide information for the Annual Fly Quiet Awards
program and assist with updating the Port's website. Thiscontract also includes maintaining a
complaint receiving and filing system that is capable of correlating complaints with flight tracks. 
Annual maintenance and license fees for the current system, procured via a competitive
procurement in 2014, are provided by L3 Harris. In exchange for a contract with a five-year
term, L3 Harris has offered a discount of approximately 15% over a year-to-year payment
alternative. No changes to the current level of service are included with the new contract. The
estimated amount of the contract includes a 9% contingency to accommodate expansion if
needed. 
No funds are authorized as part of this request. Annual costs will be budgeted in the
Information and Communication Technology Operating Budget. 
There are no attachments to this memo. 

Template revised April 12, 2018.