COMMISSION 
AGENDA MEMORANDUM                       Item No.         6b 
ACTION ITEM                             Date of Meeting     May 12, 2020 
DATE:       May 5, 2020 
TO:          Steve Metruck, Executive Director 
FROM:      Duane Hill, AFR Senior Manager Disbursements 
SUBJECT:    Claims and Obligations – April 2020 
ACTION REQUESTED 
Request Port Commission approval of the Port Auditor’s payment of the salaries and claims of the Port pursuant
to RCW 42.24.180 for payments issued during the period April 1 through April 30, 2020 as follows: 
Payment Reference  Payment Reference
Payment Type                                                           Amount
Start Number       End Number
Accounts Payable Checks                 935007              935480        $     6,677,731.16 
Accounts Payable ACH                  025764              026538        $     62,496,857.24
Accounts Payable Wire Transfers          015352               015375        $     9,036,068.03 
Payroll Checks                            196053               196371        $       137,058.89
Payroll ACH                           962309              966612        $     11,139,925.52
Total Payments                                                         $   89,487,640.84 

Pursuant to RCW 42.24.180, “the Port’s legislative body” (the Commission) is required to approve in a public
meeting, all payments of claims within one month of issuance. 
OVERSIGHT 
All these payments have been previously authorized either through direct Commission action or delegation of
authority to the Executive Director and through his or her staff. Detailed information on Port expenditures is
provided to the Commission through comprehensive budget presentations as well as the publicly released
Budget Document, which provides an even greater level of detail. The Port’s operating and capital budget is
approved by resolution in November for the coming fiscal year, and the Commission also approves the Salary
and Benefit Resolution around the same time to authorize pay and benefit programs. Notwithstanding the 
Port’s budget approval, individual capital projects and contracts exceeding certain dollar thresholds are also
subsequently brought before the Commission for specific authorization prior to commencement of the project
or contract—if they are below the thresholds the Executive Director is delegated authority to approve them.
Expenditures are monitored against budgets monthly by management and reported comprehensively to the
Commission quarterly.

      COMMISSION AGENDA – Action Item No. 6b                                  Page 2 of 3 
Meeting Date: May 12, 2020 
Effective internal controls over all Port procurement, contracting and disbursements are also in place to
ensure proper central oversight, delegation of authority, separation of duties, payment approval and
documentation, and signed perjury statement certifications for all payments. Port disbursements are also
regularly monitored against spending authorizations. All payment transactions and internal controls are
subject to periodic Port internal audits and annual external audits conducted by both the State Auditor’s
Office and the Port’s independent auditors. 
For the month of April 2020, over $78,210,656.43 in payments were made to nearly 728 vendors, comprised of
2,560 invoices and over 11,816 accounting expense transactions. About 87 percent of the accounts payable
payments made in the month fall into the Construction, Employee Benefits, Contracted Services, Payroll Taxes, 
Utility Expenses and Public Expense expense categories. Net payroll expense for the month of April was
$11,276,984.41. The following chart summarizes the top expense categories by total spend. 

Top 15 Payment Category Summary:
Category                               Payment Amount
Construction                                   45,222,831.04
Employee Benefits                               10,082,285.45
Contracted Services                                5,399,592.16
Payroll Taxes                                     4,210,995.60
Utility Expenses                                     1,877,158.69
Public Expense                                   1,481,173.26
Election Expenses                                 1,154,349.60
Software                                    1,085,518.92
Environmental Remediation                           989,859.10
Maintenance Inventory                              930,497.04
Legal                                            640,524.13
Sales Taxes                                       637,370.45
Janitorial Services                                      611,352.11
Permits                                         532,616.69
Computers & Telephone                            520,563.58
Other Categories Total :                               2,833,968.61
Net Payroll                                                   11,276,984.41
Total Payments :                               $89,487,640.84






COMMISSION AGENDA – Action Item No. 6b                                  Page 3 of 3 
Meeting Date: May 12, 2020 



Appropriate and effective internal controls are in place to ensure that the above obligations were processed in
accordance with Port of Seattle procurement/payment policies and delegation of authority. 



At a meeting of the Port Commission held on May 12, 2020 it is hereby moved that, pursuant to RCW
42.24.180, the Port Commission approves the Port Auditor’s payment of the above salaries and claims of the
Port: 
Stephanie Bowman (Aug 21, 2020 13:48 PDT)
Ryan Calkins
Ryan Calkins (Jul 20, 2020 08:38 PDT)

Fred Felleman
Fred Felleman (Jul 19, 2020 09:10 PDT)
Peter Steinbrueck
Peter Steinbrueck (Jul 18, 2020 10:46 PDT)
Port Commission

    April Claims and Obligatiosn
Final Audit Report                                                               2020-08-21
Created:             2020-07-17
By:                 Lauren Smith (smith.l@portseattle.org)
Status:              Signed
Transaction ID:       CBJCHBCAABAAkrOIUafSoqTlqmgV93wzhwJ93PP28ITs

"April Claims and Obligatiosn" History
Document created by Lauren Smith (smith.l@portseattle.org)
2020-07-17 - 4:56:04 PM GMT- IP address: 71.197.179.17
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Document emailed to Sam Cho (cho.s@portseattle.org) for signature
2020-07-17 - 4:59:37 PM GMT
Document emailed to Fred Felleman (felleman.f@portseattle.org) for signature
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              Document e-signed by Fred Felleman (felleman.f@portseattle.org)
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Email viewed by Ryan Calkins (calkins.r@portseattle.org)
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Signed document emailed to Peter Steinbrueck (steinbrueck.p@portseattle.org), Fred Felleman
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