COMMISSION 
AGENDA MEMORANDUM                        Item No.          6b 
ACTION ITEM                            Date of Meeting      October 27, 2020 
DATE:     October 16, 2020 
TO:        Stephen P. Metruck, Executive Director 
FROM:    Krista Sadler, Director Technology Delivery 
SUBJECT:  Microsoft Enterprise Agreement Contract Authorization (Short Form) 
Contract Amount:                   $4,000,000 
ACTION REQUESTED 
Request Commission authorization for the Executive Director to execute a contract to renew
the Microsoft Enterprise Software License Agreement in an amount not-to-exceed $4,000,000
for a term of three years. 
SUMMARY 
Approval of this request will provide continued  access to several Microsoft, cloud-based
applications such as Office365  and SharePoint,  as well as security patches  and  software
upgrades for purchased Microsoft licenses such as server operating systems and database
software. Microsoft products are used port-wide by almost every Port employee and are critical
for communication and operations. This three-year agreement covers current products and
expected growth beginning in January 2021 through December 2023. 
The contract will be executed with a Microsoft-qualified reseller from a Washington State
intergovernmental cooperative agreement. T hese agreements are utilized in lieu of the Port's
advertised competitive process for procurement which saves time for the Port and vendors for
products and services that are common across government agencies. Prices in Washington
State contracts are competitive, and solicitation of women and minority owned businesses are
a priority in the process. 
No funds are authorized as part of this request. Annual costs will be budgeted in the
Information and Communication Technology Operating Budget. 
There are no attachments to this memo. 



Template revised April 12, 2018.