8e Memo NWSA Interlocal Agreement
COMMISSION AGENDA MEMORANDUM Item No. 8e ACTION ITEM Date of Meeting November 10, 2020 DATE: October 23, 2020 TO: Stephen P. Metruck, Executive Director FROM: Dan Thomas, Chief Financial Officer Tom Tanaka, Deputy General Counsel SUBJECT: 2021 service agreements for Port of Seattle staff to provide services to the Northwest Seaport Alliance Amount of this request: $0 Total estimated project cost: $0 ACTION REQUESTED Request Commission authorization for the Executive Director to execute an interlocal agreement (ILA) with the Northwest Seaport Alliance (NWSA) to implement a series of support service agreements to allow Port staff to provide services to the NWSA for 2021. EXECUTIVE SUMMARY The NWSA will require service support from different departments at the Ports of Seattle and Tacoma. The means to provide these support services is through an ILA between the NWSA and the homeports as a part of the annual budget process. The costs for these support service agreements are included in both the Port's and NWSA's 2021 budgets. JUSTIFICATION The NWSA will require support services from both the Ports of Seattle and Tacoma in order to carry out its functions. Each port will provide these support functions through an ILA that describes the services to be provided. DETAILS The NWSA needs support and services from both ports in order to carry out its various administrative functions and operations. Each port intends to execute an ILA with NWSA to allow the ports to provide those services for 2021. The Port of Seattle budget included the budgeted amounts for the proposed ILA service agreements with the NWSA. Below is a summary of the major cost allocation changes to the NWSA from the 2020 budget to the 2021 budget. Template revised April 12, 2018. COMMISSION AGENDA Action Item No. 8e Page 2 of 3 Meeting Date: November 10, 2020 Department 2020 Budget 2021 Budget Change Explanations Marine Maintenance 2,713,052 3,365,229 652,177 More direct charges for expense projects/repair work for the NWSA. Insurance 323,228 604,622 281,395 Driven by higher property insurance cost. Commission Office 51,225 241,638 190,412 Due to the allocation methodology change requested by the NWSA. Design Services 222,201 335,220 113,019 More support for the NWSA projects. NWSA Mitigation Parks 54,514 160,263 105,750 More planned expense work for the NWSA mitigation parks. Police Department 1,211,954 623,228 (588,726) Lower budget and cost allocation rate to the NWSA in 2021. External Relations 790,171 489,380 (300,792) Lower budget and cost allocation rate to the NWSA in 2021. Maritime Environmental Svcs 342,730 177,799 (164,931) Lower budget and cost allocation rate to the NWSA in 2021. Maritime Security 614,338 453,145 (161,193) Less outside security contract expenses. All Other 3,049,444 2,893,657 (155,787) Lower budget and cost allocation rate to the NWSA in 2021. TOTAL 9,372,858 9,344,182 (28,676) There are 15 support service agreements that will be implemented as part of this agreement for 2021 and are attached as exhibits to the ILA. Scope of Work The proposed ILA is included as Attachment A. There are 15 service directives that are attached as exhibits to the ILA. The list of those exhibits is as follows: Exhibit 1: Accounting, Finance, Treasury and Risk Management Exhibit 2: Legal and Public Records Exhibit 3: Information Technology & Information Security Exhibit 4: External Relations Exhibit 5: Portfolio Management Exhibit 6: Capital Development Exhibit 7A: Port of Seattle Police Exhibit 7B: Security Exhibit 8: Maritime Maintenance Exhibit 9: Central Procurement Office Exhibit 10: Managing Member (Commission Office) Exhibit 11: Pier 69 Facilities Management Exhibit 12: Environmental and Planning Exhibit 13: Tribal Coordination Exhibit 14: Labor Relations Exhibit 15: Additional Support Services as Needed Template revised September 22, 2016; format updates October 19, 2016. COMMISSION AGENDA Action Item No. 8e Page 3 of 3 Meeting Date: November 10, 2020 Schedule This is a part of the annual budget process. FINANCIAL IMPLICATIONS The amounts required to provide the services to the NWSA are included in the Port's 2021 budget. ADDITIONAL BACKGROUND None ATTACHMENTS TO THIS REQUEST (1) Attachment A (Interlocal Agreement, including 15 service directives attached as exhibits). PREVIOUS COMMISSION ACTIONS OR BRIEFINGS None Template revised September 22, 2016; format updates October 19, 2016.
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