Item No.          8f_supp
Date of Meeting        March 9, 2021
Interim Westside Fire Station



Interim Westside Fire Station

Project Information
This is an interim fire station to accommodate a crew of 5
firefighters and 2 Aircraft Rescue Fire Fighting (ARFF) vehicles
Design Build Contract executed October 2019
Contract original completion November 2020
Project Budget of $9.1M

2

Schedule Impacts
Schedule: project is forecasting 6 months behind schedule
o COVID mutual suspension started as the pandemic unfolded
o Current construction activities (roofing/siding) now occurring
during inclement weather which brings about further delays
o Differing site conditions slowed underground utility installation
o Once the building is enclosed COVID-19 may have larger effect due
to small spaces and trade stacking
o Construction scheduled to complete in May with move-in July

3

Budget Impacts
Description                                               Need
COVID change order costs estimated at $200,000. Existing
$100,000
contingency covers $100,000
Port staff resource costs due to schedule duration
increase and higher level of support needed for design-builder
through June                                                        $309,000
(Actual costs of $671,000 offset by use of remaining project
contingency of $262,000 resulting in $309,000 need)
Additional contingency to cover unforeseen costs or if COVID
$200,000
continues delays into July
Total Request:                                                           $609,000
4

Schedule Summary
Description                  Baseline                    Revised
Anticipated Schedule
November 2020              May 2021
Completion
Budget Summary
Description                 Authorized                   Revised
Budget                 $9,140,000           $9,749,000 (6.7% increase)

5

Location
Fire Station Location
NORTH
6

Renderings



7

Construction Photos



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Construction Photos



9

Mitigating Actions
Here is what we plan on doing between now and the end of the
project to mitigate...
No discretionary changes will be allowed
All submittals and RFI reviews are expedited
Consider flexible solutions as issues arise

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Appendix

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Project Cost Growth
Cost Categories         Estimated for   Current Estimate at          Cost Growth
Commission         Completion
8/21/2019           1/6/2021
Construction Costs            $6,807,000            $6,707,000            $(100,000)
COVID-19 Change Orders                 $0             $200,000            $200,000
Subtotal Final Construction Cost            $6,807,000            $6,907,000              $100,000
Subtotal Port Soft Costs            $1,935,000            $2,606,000              $671,000
Project Contingency             $437,000              $75,000            $(362,000)
Additional 2021 ED Contingency                   $0             $200,000             $200,000
Total Costs            $9,179,000            $9,788,000              $609,000


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Final Construction Cost Detail
Cost Categories       Estimated for    Current Estimate        Cost Growth
Commission     at Completion
8/21/2019         1/6/2021
Design Build Contract         $4,600,000         $4,600,000                  $0
Varying Site Conditions - Force Account           $350,000           $259,000           ($91,000)
Construction Contingency           $530,000           $695,000           $165,000
Non-COVID         $530,000         $495,000         ($35,000)
COVID              $0         $200,000         $200,000
Enabling, Owner furnished, RMM, WSST         $1,292,000         $1,102,000         ($190,000)
Maintenance and Security Support            $35,000           $251,000           $216,000
Final Construction Cost          $6,807,000          $6,907,000           $100,000


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