COMMISSION 
AGENDA MEMORANDUM                        Item No.          8f 
ACTION ITEM                            Date of Meeting      March 23, 2021 

DATE:     January 28, 2021 
TO:        Stephen P. Metruck, Executive Director 
FROM:    Cassie Fritz, Program Controls Manager, Seaport Project Management 
SUBJECT:  Roofing Inspection and Design Support Indefinite Delivery, Indefinite Quantity
(IDIQ) Professional Service Agreement 

Amount of this request:                    $ 0.00 
ACTION REQUESTED 
Request Commission authorization for the Executive Director to execute up to two  (2)
Indefinite Delivery, Indefinite Quantity (IDIQ) professional services agreements for Roofing
related consulting services with a cumulative total amount not to exceed $2,000,000 and a
contract ordering period of five years. No funding is associated with this request. 
EXECUTIVE SUMMARY 
The service agreements resulting from this request will allow the Port to respond to a range of
needs, including, but not limited to, roof inspections, roof surveys, and design for roof repair,
replacement, or solar panel installation at Port of Seattle properties. The proposed consulting
contracts will allow the Port to respond to future service needs efficiently and cost effectively.
JUSTIFICATION 
The Port of Seattle owns and maintains a large variety of facilities of varying age and condition.
These service agreements will provide the Port of Seattle with subject matter expertise to
support Roofing related maintenance, repair, and replacement projects as needed to ensure
ongoing operation of port facilities. 
These contracts will allow the Port to responsibly manage finances by providing a cost-effective
means of managing projects that have variable workloads, are time-sensitive, and require
specialized expertise. 
The contract duration and value will ensure the Port has continuity and capacity throughout the
capital improvement program horizon to support permitting, design, and construction for
individual projects and programs. 

Template revised January 10, 2019.

COMMISSION AGENDA  Action Item No. 8f                                   Page 2 of 3 
Meeting Date: March 23, 2021 
Diversity in Contracting 
Project team is working with the Diversity in Contracting office to identify an appropriate
WMBE aspirational goal for the IDIQ's.
DETAILS 
The IDIQ contracts will be procured according to Port policies and procedures in accordance
with Delegation of Authority and Procurement policies. The contracts will be written with
specific not-to-exceed amounts and identify the services required. Each contract will have a
contract ordering period (during which the services may be separately authorized) of five years.
The actual contract duration may extend beyond five years to complete work identified in
service directives. Service directives may only be issued during the contract ordering period and
within the total original contract value.
Individual service directives consisting of a scope, level of effort, and schedule will be
negotiated and executed as needed. Funds will be derived from separate project authorization
requests so there is no funding request associated with this memo. 
Scope of Work 
General scope of work will cover planning, design, permitting and construction support
pertaining to surveys, repairs, or replacement of roofing structures at Port of Seattle properties. 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1  Execute project-specific contracts to support capital and operational activities 
Pros: 
(1)   Expands opportunities for firms to participate. 
Cons: 
(1)   Doesn't allow for preliminary work to support capital projects or operational activities. 
(2)   Does not allow for time-sensitive tasks, leading to delays and increased costs. 
(3)   Inhibits continuity and development of institutional knowledge. 
(4)   Staffing   costs   significantly   increase   to   support   contract   procurement   and
administration. 
This is not the recommended alternative. 
Alternative 2  Execute 2 IDIQ contracts for related design work 
Pros: 
(1)   Enables time-sensitive projects. 
(2)   Enables high-capacity projects. 
(3)   Aligns staff and technical expertise to varying workloads. 
(4)   Improves continuity and institutional knowledge. 
(5)   Reduces contract procurement and administration as well as technical staffing costs. 

Template revised June 27, 2019 (Diversity in Contracting).

COMMISSION AGENDA  Action Item No. 8f                                   Page 3 of 3 
Meeting Date: March 23, 2021 
Cons: None. 
This is the recommended alternative. 
FINANCIAL IMPLICATIONS 
Annual Budget Status and Source of Funds 
There is no funding associated with this request for authorization. Funding for Service
Directives under this contract will be for work authorized by future capital projects. 
ATTACHMENTS TO THIS REQUEST 
None 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
None 












Template revised June 27, 2019 (Diversity in Contracting).