8e. Memo - IAF Maintenance Path Fence
COMMISSION AGENDA MEMORANDUM Item No. 8e ACTION ITEM Date of Meeting May 11, 2021 DATE: April 30, 2021 TO: Stephen P. Metruck, Executive Director FROM: Wendy Reiter, Director, Aviation Security Wayne Grotheer, Director Aviation Project Management SUBJECT: International Arrivals Facility (IAF) Maintenance Path Fence (C801218) Amount of this request: $1,164,000 Total estimated project cost: $1,214,000 ACTION REQUESTED Request Commission authorization for the Executive Director to (1) complete design and (2) utilize Port crews and a small works contract to construct the IAF Maintenance Path Fence project at Seattle-Tacoma International Airport (SEA). This single authorization is for $1,164,000 of a total estimated project cost of $1,214,000. EXECUTIVE SUMMARY The International Arrivals Facility (IAF) project installed a maintenance pathway from the arrivals sidewalk to facilitate exterior facility maintenance. The location of the maintenance pathway is in close proximity to roadways and tunnels. This creates a safety and security concern of unwanted pedestrian activity accessing secured areas and roadways and tunnels not designed to facilitate pedestrian traffic. This project will install a security fence along the outside edge of the maintenance pathway, remove the temporary bus turnaround and restore the area adjacent to the terminal curbside. JUSTIFICATION This project will support the Century Agenda goal to advance this region as a leading tourism destination and business gateway by meeting the region's air transportation needs through delivering vital facilities and infrastructure in a sustainable and cost-effective manner. This project will help ensure the safety and security of facilities, passenger, contractors and employees at SEA. Template revised January 10, 2019. COMMISSION AGENDA Action Item No. __8e__ Page 2 of 4 Meeting Date: May 11, 2021 Diversity in Contracting Design will be completed by Port Engineering. Port Construction Services (PCS) will complete all construction except for the permanent fence. PCS will manage a small works contract for the permanent fence. P ort Construction Services (PCS) will work with Diversity in Contracting department to conduct outreach and will set appropriate aspirational goals for women and minority business enterprises (WMBE) participation. DETAILS The project is located within the current project limits of the IAF project. Construction will not be able to start until the IAF project completes work in the area. Temporary fencing will be required in order to maintain security once the IAF project removes their construction fencing. Port Engineering will provide all design support. PCS will provide all construction management support and perform most of the work. A small works contract will provide and install permanent fence. Scope of Work The project will install an eight-foot tall gated fence that would be located along the eastern edge of the IAF maintenance pathway. The temporary bus turnaround area would have a wall placed along its eastern edge, then be regraded to address safety concerns and restoring it to pre-IAF condition. The fence would be architectural anti-climb fencing, and the slope would be replanted, both to Landscape Master Plan standards. Schedule Commission design and construction 2021 Quarter 2 authorization Design start 2021 Quarter 2 Construction start 2021 Quarter 4 In-use date 2022 Quarter 2 Cost Breakdown This Request Total Project Design $481,000 $481,000 Construction $733,000 $733,000 Art (Transfer to Art CIP) ($12,000) ($12,000) Total $1,202,000 $1,202,000 Template revised June 27, 2019 (Diversity in Contracting). COMMISSION AGENDA Action Item No. __8e__ Page 3 of 4 Meeting Date: May 11, 2021 ALTERNATIVES AND IMPLICATIONS CONSIDERED Alternative 1 Defer scope to later projects or no action Cost Implications: $0 Pros: (1) Zero costs Cons: (1) Does not address immediate security concern (2) Does not address temporary bus turnaround safety concern This is not the recommended alternative. Alternative 2 Install interim fence, remove temporary bus turnaround and defer permanent fence. Cost Implications: $950,000 Pros: (1) Lower costs option (2) Partially meets immediate need Cons: (1) Does not represent long term solution (2) Not determined how long temporary fence would remain in place (3) Would not be as aesthetically pleasing or meet landscape master plan. This is not the recommended alternative. Alternative 3 Install permanent fence and remove temporary bus turnaround Cost Implications: $1,214,000 Pros: (1) Long term solution (2) Would be aesthetically pleasing (3) Addresses safety concern by removing temporary bus turnaround Cons: (1) Highest costs This is the recommended alternative. Template revised June 27, 2019 (Diversity in Contracting). COMMISSION AGENDA Action Item No. __8e__ Page 4 of 4 Meeting Date: May 11, 2021 FINANCIAL IMPLICATIONS Cost Estimate/Authorization Summary Capital Total COST ESTIMATE Original estimate $1,214,000 $1,214,000 Art (Transfer to Art CIP) ($12,000) ($12,000) Revised Total $1,202,000 $1,202,000 AUTHORIZATION Previous authorizations $50,000 $50,000 Current request for authorization $1,164,000 $1,164,000 Total authorizations, including this request $1,214,000 $1,214,000 Remaining amount to be authorized $0 $0 Annual Budget Status and Source of Funds This project, CIP C801218, was not included in the 2021-2025 capital budget and plan of finance. A budget of $1,214,000 was transferred from the Aeronautical Reserve CIP (C800753) resulting in zero net change to the Aviation capital budget. Of that, $12,000 will be transferred into the Art Pool (C102066) pending this request. The funding source will be the Airport Development Fund (ADF). Financial Analysis and Summary Project cost for analysis $1,202,000 Business Unit (BU) Airfield Movement Area Effect on business performance NOI after depreciation will increase due to inclusion of (NOI after depreciation) capital (and operating) costs in airline rate base IRR/NPV (if relevant) N/A CPE Impact Less than $.01 in 2023 Future Revenues and Expenses (Total cost of ownership) This project will not have a significant impact on Aviation Maintenance annual operating and maintenance (O&M) costs performed by the field crew for the fencing, gates and retaining wall. ATTACHMENTS TO THIS REQUEST (1) Presentation slides PREVIOUS COMMISSION ACTIONS OR BRIEFINGS None Template revised June 27, 2019 (Diversity in Contracting).
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