COMMISSION 
AGENDA MEMORANDUM                        Item No.          8f 
ACTION ITEM                            Date of Meeting       May 25, 2021 
DATE:     May 17, 2021 
TO:        Stephen P. Metruck, Executive Director 
FROM:    Tina Soike, Director Engineering Services 
Janice Zahn, Assistant Engineering Director, Construction Services 
SUBJECT:  Rental Car Facility (RCF) Pavement Remediation (CIP #C800977) Change Order 
ACTION REQUESTED 
Request Commission authorization for the Executive Director to execute change orders to
Contract MC-0319802 Rental Car Facility (RCF) Pavement Remediation to provide additional 
weatherproof membrane preparatory coating work for an amount up to $900,000 and time
extensions of up to 90 calendar days. 
SUMMARY 
This change order request requires no budget (zero dollars) since it can be accommodated within
previously authorized budget, and it requires additional time to procure and install additional
deck coating products not originally specified.  The coating will provide longer asset life.
Expediting this authorization is necessary to procure, ship, receive and apply the coating during
dry summer weather. 
Commission action is required under the General Delegation of Authority because the value is
over $300,000 and the time extension may be over 60 days. 
This action is proposed with an abbreviated one-page memo in response to Commission bylaws
discussions on December 12, 2017. At that time, commissioners suggested shortened one-page
memorandums for action on the unanimous consent calendar to reduce staff time for action
items less than $1 million that the Executive Director considers routine.
BACKGROUND 
The RCF Pavement Remediation project includes several major maintenance improvements and
one security improvement for the facility that the Port has the responsibility to complete under
the terms of the RCF Lease Agreement. The major elements of work include replacement of
weather proofing membranes in employee and visitor parking. Upon demolition of the existing
old membrane it was found that the existing concrete deck needed additional preparatory work
and coatings to obtain a subsurface that is suitable to obtain a warrantable weatherproof system.
The RCF Pavement Remediation project is funded by Customer Facility Charge (CFC) revenues.
There are no attachments to this memo. 

Template revised September 22, 2016.