8g. Memo

Procurement of ORAT Software

AGENDA MEMORANDUM                       Item No.          8g 
ACTION ITEM                            Date of Meeting   February 8, 2022 
DATE:     November 9, 2021 
TO:        Stephen P. Metruck, Executive Director 
FROM:    Charles Goedken, Sr. Manager, ORAT 
Amanda Loewen, Specialist, ORAT 
SUBJECT:  Procurement of ORAT Software 
Contract Value                        $3,000,000 
Request Commission authorization for the Executive Director to procure software and vendor
support services for the Operational Readiness, Activation and Transition (ORAT) team at
Seattle-Tacoma International Airport (SEA). Estimated cost for up to ten years for software
license, service, and/or maintenance fees is estimated at $3,000,000. 
Successful ORAT activation periods depend on consistent data entry methods for meeting
minutes, tracking milestones and mini-phases of multiple projects; tracking activation hundreds
of checklists and thousands of activities; monitoring risks and issues and their subsequent
countermeasures; scheduling stakeholder familiarization, induction and training tours; tracking
of trials and measurements of success; tracking of major passenger-flow simulations, scores
and feedback; providing access to internal, as well as external stakeholders; providing a
platform for downloading project files and drawings; and including a dashboard of each project
key performance indicators. This procurement will sole source  procure, implement, and
evaluate a technology platform that will serve as the airport standard for the ORAT team to
execute their department functions consistently across mega-cap projects. 
The ORAT team has worked with ICT and Legal to conclude that a sole source waiver will be
used to procure ORAT software. 
Funding will be included in the Aviation Division's annual budget with the first year included in
the 2022 ORAT team's baseline budget. 

Template revised April 12, 2018.

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