8b. Memo
Claims and Obligations February 2022
COMMISSION AGENDA – Action Item No. 8b Page 2 of 3 Meeting Date March 8, 2022 COMMISSION AGENDA MEMORANDUM Item No. 8b ACTION ITEM Date of Meeting: March 8, 2022 DATE: March 1, 2022 TO: Steve Metruck, Executive Director FROM: Duane Hill, AFR Senior Manager Disbursements SUBJECT: Claims and Obligations – February 2022 ACTION REQUESTED Request Port Commission approval of the Port Auditor’s payment of the salaries and claims of the Port pursuant to RCW 42.24.180 for payments issued during the period February 1 through February 28, 2022, as follows: Payment Payment Payment Type Reference Start Reference End Amount Number Number Accounts Payable Checks 942582 942922 $ 6,099,841.97 Accounts Payable ACH 042508 043115 $ 39,205,200.45 Accounts Payable Wire Transfers 015775 015793 $ 7,694,046.46 Payroll Checks 200790 200989 $ 125,242.90 Payroll ACH 1064592 1068670 $ 11,461,493.81 Total Payments $ 64,585,825.59 Pursuant to RCW 42.24.180, “the Port’s legislative body” (the Commission) is required to approve in a public meeting, all payments of claims within one month of issuance. OVERSIGHT All these payments have been previously authorized either through direct Commission action or delegation of authority to the Executive Director and through his or her staff. Detailed information on Port expenditures is provided to the Commission through comprehensive budget presentations as well as the publicly released Budget Document, which provides an even greater level of detail. The Port’s operating and capital budget is approved by resolution in December for the coming fiscal year, and the Commission also approves the Salary and Benefit Resolution around the same time to authorize pay and benefit programs. Notwithstanding the Port’s budget approval, individual capital projects and contracts exceeding certain dollar thresholds are also subsequently brought before the Commission for specific authorization prior to commencement COMMISSION AGENDA – Action Item No. 8b Page 3 of 3 Meeting Date March 8, 2022 of the project or contract—if they are below the thresholds the Executive Director is delegated authority to approve them. Expenditures are monitored against budgets monthly by management and reported comprehensively to the Commission quarterly. Effective internal controls over all Port procurement, contracting and disbursements are also in place to ensure proper central oversight, delegation of authority, separation of duties, payment approval and documentation, and signed perjury statement certifications for all payments. Port disbursements are also regularly monitored against spending authorizations. All payment transactions and internal controls are subject to periodic Port internal audits and annual external audits conducted by both the State Auditor’s Office and the Port’s independent auditors. For the month of February 2022, over $52,999,088.88 in payments were made to nearly 583 vendors, comprised of 1,696 invoices and over 6,163 accounting expense transactions. About 91 percent of the accounts payable payments made in the month fall into the Construction, Employee Benefits, Payroll Taxes, NWSA Construction Payments, Contracted Services, Utility Expenses, Janitorial Services, Software and Sales Taxes. Payroll expense for the month of February was $11,586,736.71. Top 15 Payment Category Summary: Category Payment Amount Construction 23,393,435.47 Employee Benefits 8,179,637.01 Payroll Taxes 4,450,751.27 NWSA Construction Payments 3,290,741.39 Contracted Services 2,573,699.48 Utility Expenses 2,482,241.50 Janitorial Services 1,621,971.98 Software 1,539,223.16 Sales Taxes 1,066,982.73 Maintenance Inventory 749,182.45 Miscellaneous Expense 508,610.27 Legal 412,635.87 Parking Taxes 411,237.02 Environmental Remediation 257,804.53 Permits 216,381.49 Other Categories Total : 1,844,553.26 Net Payroll 11,586,736.71 Total Payments : $64,585,825.59 COMMISSION AGENDA – Action Item No. 8b Page 4 of 3 Meeting Date March 8, 2022 Appropriate and effective internal controls are in place to ensure that the above obligations were processed in accordance with Port of Seattle procurement/payment policies and delegation of authority. At a meeting of the Port Commission held on March 8, 2022, it is hereby moved that, pursuant to RCW 42.24.180, the Port Commission approves the Port Auditor’s payment of the above salaries and claims of the Port: Port Commission
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