Item No. ____8e_Supp_____
Meeting Date:  May 24, 2022
Public Safety Dispatch and Police Records
Management System Replacement
Project and Contract Authorization
Commission
May 24, 2022

Project Purpose
Support Dispatch Emergency Responders with access to
robust dispatch and record management systems
Improve efficiency with a combined system
Deliver improved spatial features, compliance tools,
analytics, and information security controls
Decommission two legacy applications

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Scope
Competitively procure and implement a combined solution
for Public Safety Dispatch and Police Records Management
to manage, respond, and report on emergency events
Interface with several Port systems such as Evidence
Management, Police Body Cameras, and the Fire Station
Alerting system as well as state and federal information
sources
Migrate legacy data from current systems

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Cost/Schedule
Cost Breakdown                              This Request  Total Project
Hardware, Software, and Vendor Services           $2,000,000    $2,000,000
Port Labor                                           $500,000      $500,000
Total Capital                                          $2,500,000     $2,500,000
Training (Annual Operating Budgets)                   $25,000       $25,000

System Procurement Complete             2023 Quarter 1
In-use date                                  2024 Quarter 2

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Request
Proceed with the Dispatch and Records Management project
Execute contract(s) for software, equipment, vendor services,
and up-to ten years of software license and maintenance fees

Total project request is $2,525,000. The up-to ten-year
maintenance and license fee contract is estimated not to exceed
$2,800,000.

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