8d. Memo

Environmental Permit Compliance Software

AGENDA MEMORANDUM                        Item No.          8d 
ACTION ITEM                            Date of Meeting    September 13, 2022 
DATE:     September 2, 2022 
TO:        Stephen P. Metruck, Executive Director 
FROM:    Krista Sadler, Technology Delivery Director 
SUBJECT:  Maritime Environmental Permit Compliance Software Contract Authorization 
Original Contract Value:               $1,080,000 
Contract Value Increase:                $500,000 
Request Commission authorization for the Executive Director to increase the contract value for
the Environmental Data Management System (EDMS) with Locus Technologies (C-00321107) by
up to $500,000 to include Environmental Permit Compliance Management. The new contract
value will not exceed $1,580,000 over a ten-year contract period. There is no funding request
associated with this authorization. 
Maritime Environmental permit compliance covers approximately 25 Port facilities and 80
construction projects per year with 3-10 permits per project, multiple conditions per permit, and
some multi-year conditions. The regulations are numerous and while the average project may
require 5 permits, some permits have up to 90 conditions the Port is obligated to meet. This adds
up to thousands of conditions to track and manage at any given time. Currently, permit
compliance is managed using spreadsheets and email which is inefficient and prone to errors. 
A permit compliance system will provide a central repository for Maritime Environmental
Programs to monitor and report compliance issues relating to environmental permits (e.g., water
quality certification) and requirements from other agencies such as City of Seattle, Department
of Ecology, and Corps of Engineers. The system, used by approximately 100 project managers
and 5 permit managers, will provide automated workflows, monitors, and alerts to improve the
efficiency and quality of Port compliance processes. 
During implementation of the competitively procured EDMS, it was discovered that the selected
solution also has a permit compliance module. Integration between the two systems will offer
efficiencies and opportunities for more inclusive reporting at approximately half of the estimated
cost of a stand-alone solution. A small capital project has been approved to implement the

Template revised April 12, 2018.

             COMMISSION AGENDA – Action Item No. 8d                                  Page 2 of 2 
Meeting Date: September 13, 2022 
system. Annual costs will be budgeted in the Port of Seattle Maritime Environmental operating

There are no attachments to this memo. 

Template revised September 22, 2016; format updates October 19, 2016.


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