COMMISSION 
AGENDA MEMORANDUM                        Item No.          8i 
ACTION ITEM                            Date of Meeting     December 13, 2022 

DATE:     November 30, 2022 
TO:        Stephen P. Metruck, Executive Director 
FROM:    Pearse Edwards, Senior Director External Relations 
Geri Poor, Senior Manager, Regional Transportation, External Relations
SUBJECT:  Service Agreement for IDIQ Contract for Regional Transportation 
Project and Planning Services IDIQ Contracts 
Contract total:                                     $400,000 
ACTION REQUESTED 
Request Commission authorization for the Executive Director to execute contracts for regional
transportation and planning services related to Port activities/assets and the transportation
systems that are key to the Port’s and the region’s long-term vitality, for a cost not to exceed
$400,000 and duration of up to four years.  There is no funding request associated with this
authorization. 
EXECUTIVE SUMMARY 
The Port anticipates a need for regional transportation consultant services for transportation
planning, design, design review, traffic modelling or data collection, monitoring or analysis,
related to Port activities or assets and the broader transportation system.  This need may be
related to limitations on staff resource availability or staff expertise and may be a short or longterm
need. 
Indefinite delivery, indefinite quantity (IDIQ) contracts provide the Port with flexibility to meet
business requirements as they arise, issuing individual service directives to accomplish tasks
within a general, pre-defined scope of work, on an as-needed basis, for a fixed period, and a
maximum contract amount.  Our Diversity in Contracting department within the Economic
Development Division set a women- and minority-owned business enterprise (WMBE) goal of 10-
percent of contract spending. Funding of services under this contract will come separately from
annual operating budgets. 
JUSTIFICATION
There are several situations where External Relations or other Port departments may benefit
from Regional Transportation project and planning services by a consultant.  The use of
consulting services may occur because they bring unique knowledge or specialized skills or
experience that Port staff may not possess.  In other situations, an issue may emerge

Template revised January 10, 2019.

             COMMISSION AGENDA – Action Item No. 8i                                   Page 2 of 4
Meeting Date: December 13, 2022 
unexpectedly, and Port staff might not have the ability to shift other responsibilities to assume
this new work.  Another example where an objective third party is valuable is to assess Port
activities or assessment.
Anticipated work in the coming four years may be related to city arterials and regional highways,
bicycle or pedestrian corridors, transit planning and design, ground transportation components
of Green Corridors, wayfinding and signage, freight mobility and truck parking, funding
mechanisms and priorities, capacity restrictions, reductions or enhancements or other regional
transportation issues.  Two items from the 2023 commissioner budget priorities that may be
completed under this contracting authority are related to waterfront signage and SEA bike and
pedestrian commuter improvements. 
Diversity in Contracting 
Procurement for consultants to support this work is covered under separate Commission
actions.  Diversity  in  contracting  will  be  included  in  the  procurement  for  this  contract
authorization. Procurements have included a minimum of 10% WMBE utilization commitment. 
DETAILS 
Scope of Work
The consultant will assist the Port in project and planning services. 
The consultant assistance may include the following work: 
(1) Evaluate and review technical analysis and documents produced by other 
(2) Conduct original technical analysis or conceptual design 
(3) Develop and facilitate solutions to transportation issues affecting the Port 
(4) Support Port staff in communicating Port-related transportation issues 
(5) Support transportation grant planning, development, and completion for federal, state
regional or other grant opportunities. 
Deliverables will be negotiated at the time of issuance of a service directive and may include: 
(1) Summary of technical review 
(2) Draft and final analyses or designs 
(3) Meeting summaries, presentations, documents, graphics, mapping or other 
(4) Grant applications or components thereof 
(5) Other documents needed to support tasks authorized under service directives, as
directed by Port staff. 
Schedule
The contracts are estimated to be executed in the first half of 2023.


Template revised June 27, 2019 (Diversity in Contracting).

             COMMISSION AGENDA – Action Item No. 8i                                   Page 3 of 4
Meeting Date: December 13, 2022 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1 – Contract for regional transportation planning or project consultant on a project-
by-project basis. 
Cost Implications: Increase in costs due to individual additional procurements. 
Pros:
(1)   Separate contracts will provide multiple opportunities for consulting firms to compete
for work. 
(2)   Flexible staffing resources.
Cons:
(1)   This alternative would require additional time and cost to procure a consultant for each
project,  requiring  additional  lead  time,  management  oversight  and  additional
administrative preparation. 
(2)   Consultant firms may need to spend more time and money responding to individual
project-based procurements. 
(3)   This alternative may lead to more non-competitive contracts. 
This is not the recommended alternative. 
Alternative 2 –
Establish two or more contracts for a total of $400,000 for regional transportation planning or
project consultant services Portwide. 
Cost Implications: $400,000 
Pros:
(1)   This provides a competitive process to establish multiple contracts and assures the Port
has critical consultant service available on short notice. 
(2)   Retain consultant to perform specific work on service directives in an expeditious 
manner since the contract and prices will already be established. Port will only need to
negotiate specific scope and associated fee. 
Cons:
(1)   Fewer opportunities for firms to compete for various projects. 
(2)   Staff may rely too heavily on readily available consulting services rather than first
exploring lower-cost options. 
This is the recommended alternative. 
FINANCIAL IMPLICATIONS 
Annual Budget Status and Source of Funds 
There is no funding request associated with this authorization.  No work is guaranteed to the
consultants. The Port is not obligated to pay the consultant until a service directive is executed. 

Template revised June 27, 2019 (Diversity in Contracting).

             COMMISSION AGENDA – Action Item No. 8i                                   Page 4 of 4
Meeting Date: December 13, 2022 
ATTACHMENTS TO THIS REQUEST 
None.
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
None.
















Template revised June 27, 2019 (Diversity in Contracting).