8b. Memo
Claims and Obligations February 2023
COMMISSION AGENDA MEMORANDUM Item No. 8b ACTION ITEM Date of Meeting March 14, 2023 DATE: March 6, 2023 TO: Steve Metruck, Executive Director FROM: Eloise Olivar, AFR Senior Manager Disbursements SUBJECT: Claims and Obligations –February 2023 ACTION REQUESTED Request Port Commission approval of the Port Auditor’s payment of the salaries and claims of the Port pursuant to RCW 42.24.180 for payments issued during the period February 1 through 28, 2023 as follows: Payment Payment Type Payment Reference Reference End Amount Start Number Number Accounts Payable Checks 947084 947451 $ 3,569,951.18 Accounts Payable ACH 052425 053144 $ 46,527,068.37 Accounts Payable Wire Transfers 015995 016006 $ 10,790,274.25 Payroll Checks 205618 206046 $ 238,397.08 Payroll ACH 1120043 1124398 $ 13,484,546.07 Total Payments $ 74,610,236.95 Pursuant to RCW 42.24.180, “the Port’s legislative body” (the Commission) is required to approve in a public meeting, all payments of claims within one month of issuance. OVERSIGHT All these payments have been previously authorized either through direct Commission action or delegation of authority to the Executive Director and through his or her staff. Detailed information on Port expenditures is provided to the Commission through comprehensive budget presentations as well as the publicly released Budget Document, which provides an even greater level of detail. The Port’s operating and capital budget is approved by resolution in December for the coming fiscal year, and the Commission also approves the Salary and Benefit Resolution around the same time to authorize pay and benefit programs. Notwithstanding the Port’s budget approval, individual capital projects and contracts exceeding certain dollar thresholds are also subsequently brought before the Commission for specific authorization prior to commencement of the project or contract—if they are below the thresholds the Executive Director is delegated authority to approve them. Expenditures are monitored against budgets monthly by management and reported comprehensively to the Commission quarterly. COMMISSION AGENDA – Action Item No. 8b Page 2 of 3 Meeting Date March 14, 2023 Effective internal controls over all Port procurement, contracting and disbursements are also in place to ensure proper central oversight, delegation of authority, separation of duties, payment approval and documentation, and signed perjury statement certifications for all payments. Port disbursements are also regularly monitored against spending authorizations. All payment transactions and internal controls are subject to periodic Port internal audits and annual external audits conducted by both the State Auditor’s Office and the Port’s independent auditors. For the month of February 2023, over $60,887,293.80 in payments were made to nearly 649 vendors, comprised of 1,996 invoices and over 8,704 accounting expense transactions. About 94 percent of the accounts payable payments made in the month fall into the Construction, Employee Benefits, Payroll Taxes, Contracted Services, Utility Expenses, Maintenance Inventory, Sales Tax, Parking Taxes and Rebates. Payroll expense for the month of February was $13,722,943.15. Top 15 Payment Category Summary: Category Payment Amount Construction 27,409,053.74 Employee Benefits 11,415,735.35 Payroll Taxes 5,380,375.51 Contracted Services 4,863,909.40 Utility Expenses 3,280,757.61 Maintenance Inventory 1,763,783.02 Sales Taxes 1,401,767.89 Software 861,350.15 Parking Taxes 561,828.90 Rebates 469,252.67 Room/Space/Land Rental 445,941.76 Environmental Remediation 401,769.68 Computers & Telephone 365,951.28 Legal 307,492.82 Employee Travel Expenses 255,668.00 Other Categories Total: 1,702,656.02 Net Payroll 13,722,943.15 Total Payments: $74,610,236.95 COMMISSION AGENDA – Action Item No. 8b Page 3 of 3 Meeting Date March 14, 2023 Appropriate and effective internal controls are in place to ensure that the above obligations were processed in accordance with Port of Seattle procurement/payment policies and delegation of authority. At a meeting of the Port Commission held on March 14, 2023, it is hereby moved that, pursuant to RCW 42.24.180, the Port Commission approves the Port Auditor’s payment of the above salaries and claims of the Port: Port Commission
Limitations of Translatable Documents
PDF files are created with text and images are placed at an exact position on a page of a fixed size.
Web pages are fluid in nature, and the exact positioning of PDF text creates presentation problems.
PDFs that are full page graphics, or scanned pages are generally unable to be made accessible, In these cases, viewing whatever plain text could be extracted is the only alternative.