8f. Memo
SEA Load Dock Access Control
COMMISSION AGENDA MEMORANDUM Item No. 8f ACTION ITEM Date of Meeting March 14, 2023 DATE: January 24, 2023 TO: Stephen P. Metruck, Executive Director FROM: Wendy Reiter, Director Aviation Security Dawson Frank, Senior Development Manager - Capital Programs SUBJECT: SEA Load Dock Access Control N04456 (C801357) – Construction Authorization Amount of this request: $325,000 Total estimated project cost: $405,000 ACTION REQUESTED Requesting Commission authorization for the Executive Director to (1) proceed with construction of the SEA Load Dock Access Control N04456 project, and (2) use Port crews, as well as small works on-call contracts to perform construction work for the project. This amount of this authorization request is for $325,000. The total estimated project cost is $405,000. EXECUTIVE SUMMARY This request is to utilize Port of Seattle construction crews and small works on-call contracts to replace three doors to enhance security at the Seattle-Tacoma Airport Load Dock. A substantial portion of the project is installing the new infrastructure required to add security systems to the doors. JUSTIFICATION Seattle-Tacoma International Airport (STIA) has been auditing access points airport wide to identify any deficiencies in the security and access to secured areas, leaving them vulnerable to potential unauthorized access. These doors have been identified as needing security enhancements due to their access to the Airfield, secure concourse areas, and operationally essential mechanical equipment. Keys or cipher lock access are insufficient and do not provide the ability to monitor and control the room’s access or door status. This project will increase security measures to meet current Port standards by installing multifactor authentication (MFA) access control devices, video surveillance cameras, associated wiring, and infrastructure equipment. Template revised January 10, 2019. COMMISSION AGENDA – Action Item No. 8f Page 2 of 4 Meeting Date: March 14, 2023 Diversity in Contracting This project will utilize small works on call Contracts that were previously bid and executed, along with port PCS crews to perform the construction. Equipment purchased will be specialized to match existing access control system components and will not have flexibility in suppliers. DETAILS Scope of Work For security purposes, key details of the SEA Load Dock Access Control N04456 project have been intentionally omitted: (1) Construction services: a. Installation of new structural door frames b. Installation new doors c. Installation of associated wiring and interconnections for access control devices d. Installation of infrastructure equipment, access control devices, and surveillance equipment. e. Connection to current STIA Access Control System and surveillance system Schedule Activity Commission construction authorization Q1 2023 Construction start Q2 2023 In-use date Q2 2023 Cost Breakdown This Request Total Project Design & Equipment $0 $80,000 Construction $325,000 $325,000 Total $405,000 $405,000 ALTERNATIVES AND IMPLICATIONS CONSIDERED Alternative 1 – Status Quo. Do not proceed with the project. Cost Implications: Expense approximately $80,000 for design costs. Pros: (1) Delays or defers capital investment. Cons: (1) Security of these rooms remains at current levels with no reduction in risk of unauthorized access. (2) Potential for an additional increase in costs for materials, labor, and/or inflation. This is not the recommended alternative. Template revised June 27, 2019 (Diversity in Contracting). COMMISSION AGENDA – Action Item No. 8f Page 3 of 4 Meeting Date: March 14, 2023 Alternative 2 – Add Access Control to Load Dock Doors Cost Implications: Pros: (1) Brings the security access of these sensitive rooms to current Port standards. (2) Reduces the potential risk of unauthorized access to secured areas and mechanical equipment. (3) Provides the owners of these rooms the ability to remotely monitor room and door status. (4) Provides better flexibility to control who has access to these sensitive rooms. Cons: (1) Higher Capital Cost. This is the recommended alternative. FINANCIAL IMPLICATIONS Cost Estimate/Authorization Summary Capital Expense Total COST ESTIMATE Original estimate $405,000 0 $405,000 AUTHORIZATION Previous authorizations $80,000 0 $80,000 Current request for authorization $325,000 0 $325,000 Total authorizations, including this $405,000 0 $405,000 request Remaining amount to be authorized $0 0 $0 Annual Budget Status and Source of Funds This project N04456 was not included in the 2023-2027 capital budget and plan of finance. A budget of $405,000 will be transfer from the Aeronautical Allowance C800753 resulting in no net change to the Airport capital budget. The funding source would be the Airport Development Fund (ADF). Financial Analysis and Summary Project cost for analysis $405,000 Business Unit (BU) Terminal Building Effect on business performance NOI after depreciation will increase due to inclusion of (NOI after depreciation) capital (and operating) costs in airline rate base. IRR/NPV (if relevant) N/A CPE Impact $0.01 in 2023 Template revised June 27, 2019 (Diversity in Contracting). COMMISSION AGENDA – Action Item No. 8f Page 4 of 4 Meeting Date: March 14, 2023 ATTACHMENTS TO THIS REQUEST None. PREVIOUS COMMISSION ACTIONS OR BRIEFINGS None. Template revised June 27, 2019 (Diversity in Contracting).
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