8c. Memo

Executive Director Delegation Notification December 2023

AGENDA MEMORANDUM                        Item No.          8c 
FOR INFORMATION ONLY                     Date of Meeting      January 9, 2024 

DATE:     January 3, 2024 
TO:        Stephen P. Metruck, Executive Director 
FROM:    Karen R. Goon, Deputy Executive Director 
SUBJECT:  Monthly Notification of Prior Executive Director Delegation Actions December 2023 
This memo is presented for information only.  Inclusion on the Consent Agenda is asking for
Commission’s acknowledgement that the data has been presented to them and the public. This
is notification of the following Executive Director delegated approvals that occurred in December 
Description of Approvals December      Category
Category of Approval       Request# 
2023                    Amount 
Projects & Associated
958-2023    Pier 69 Dock Condition Assessment     $550,000.00 
Projects & Associated                      Baggage Optimization Project III- 
1032-2023                                       $260,000.00 
Contracts                                        GCCM Audit Services 
Projects & Associated                     Aviation Bus Fleet Tracking System
1035-2023                                      $1,400,000.00 
Contracts                                              Refresh 
Non-Project Procurement
of Goods & Purchased
Service Contracts, Other     995-2023            2024 Appraisal IDIQ            $1,000,000.00 
Contracts, & Tenant
Real Property
N/A          No Approvals in December 
Utilization of Port Crews        N/A            No Approvals in December 
Sale of Surplus Port                         Fleet Asset Disposition December
1026-2023                                       $189,500.00 
Property                                                2023 
Total Value of Executive
Director Approvals 

Template revised January 10, 2019.

             COMMISSION AGENDA – Agenda Item No. 8c                                 Page 2 of 2 
Meeting Date: January 9, 2024 
In approving the delegations for the Executive Director, the Commission requested that staff
ensure transparency is built into the process. As a result, staff will make approvals visible to the
public in two ways.  First, these types of approvals will be made visible in public Commission
meetings via monthly reporting like this one. Approvals are both timed and designed to be visible
in a similar manner to the monthly Claims and Obligations reporting. Second, staff will publish
these delegations in a PeopleSoft formatted report on the Port website in the same manner that
all procurements, contracts, and other opportunities are made available to public communities.
On January 24, 2023, the Commission approved and adopted Resolution No. 3810 that repealed
related prior resolutions and increased the previously delegated Commission authority to the
Executive Director and provided clarity in process directives to port staff. The approval made the
Delegation of Responsibility and Authority to the Executive Director (DORA) effective on April 3,
The foundation for Resolution No. 3810 included significant data analysis, employee surveys, and
internal audit recommendation. Resolution No. 3810 also aligns with the Port Century Agenda
in that it helps make the Port a more effective public agency.  Considerations and checks and
balances have been built into the associated processes of Executive Director approvals including
a high bar of transparency. 
Following significant analysis and multiple Commission reviews, the Commission approved the
DORA on January 24, 2023. That reporting memo is available for review on the Port website
under the January 24, 2023, Commission public meeting, and it provides detailed reasoning and
explanation of Resolution No. 3810.

Template revised June 27, 2019 (Diversity in Contracting).


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