8b. Memo

Claims and Obligations January 2023

AGENDA MEMORANDUM                       Item No.          8b________ 
ACTION ITEM                            Date of Meeting  February 13, 2024____ 
DATE:       February 06, 2024 
TO:          Steve Metruck, Executive Director 
FROM:      Eloise Olivar, AFR Senior Manager Disbursements 
SUBJECT:   Claims and Obligations –January 2023 
Request Port Commission approval of the Port Auditor’s payment of the salaries and claims of the Port
pursuant to RCW 42.24.180 for payments issued during the period January 1 through 31, 2024 as follows: 
Payment Type                  Payment Reference    Reference End           Amount 
Start Number          Number 
Accounts Payable Checks                 951695               952114             $12,421,331.89 
Accounts Payable ACH                  062391              063490             $62,451,681.93 
Accounts Payable Wire Transfers          016216               016246              $15,962,059.71 
Payroll Checks                            210787               211164               $107,636.72 
Payroll ACH                           1174981             1179747            $15,384,526.63 
Total Payments                                                               $106,327,236.88 

Pursuant to RCW 42.24.180, “the Port’s legislative body” (the Commission) is required to approve in a public
meeting all payments of claims within one month of issuance. 
All these payments have been previously authorized either through direct Commission action or delegation
of authority to the Executive Director and through his or her staff. Detailed information on Port expenditures
is provided to the Commission through comprehensive budget presentations as well as the publicly released
Budget Document, which provides an even greater level of detail. The Port’s operating and capital budget is
approved by resolution in December for the coming fiscal year, and the Commission also approves the Salary
and Benefit Resolution around the same time to authorize pay and benefit programs. Notwithstanding the 
Port’s budget approval, individual capital projects and contracts exceeding certain dollar thresholds are also 
subsequently brought before the Commission for specific authorization prior to commencement of the
project or contract—if they are below the thresholds the Executive Director is delegated authority to approve
them. Expenditures are monitored against budgets monthly by management and reported comprehensively
to the Commission quarterly.

      COMMISSION AGENDA – Action Item No. 8b                                  Page 2 of 3 
Meeting Date February 13, 2024 
Effective internal controls over all Port procurement, contracting and disbursements are also in place to 
ensure proper central oversight, delegation of authority, separation of duties, payment approval and
documentation, and signed perjury statement certifications for all payments. Port disbursements are also
regularly monitored against spending authorizations. All payment transactions and internal controls are
subject to periodic Port internal audits and annual external audits conducted by both the State Auditor’s
Office and the Port’s independent auditors. 
For the month of January 2024, over $90,835,073.53 in payments were made to nearly 872 vendors,
comprised of 2,881 invoices and over 16,042 accounting expense transactions. About 90 percent of the
accounts payable payments made in the month fall into the Construction, Employee Benefits, Contracted
Services, Leasehold Taxes, Payroll Taxes, Utility Expenses, Janitorial Services, Sales Taxes, Public Expense,
Maintenance Inventory. Net payroll expense for the month of January was $15,492,163.35. 
Top 10 Payment Category Summary: 
Category                                      Payment Amount 
Construction                                       38,297,102.66 
Employee Benefits                                   11,236,538.08 
Contracted Services                                    10,543,858.93 
Leasehold Taxes                                     6,444,961.56 
Payroll Taxes                                          6,193,046.35 
Utility Expenses                                         2,926,551.18 
Janitorial Services                                          2,531,357.82 
Sales Taxes                                           1,475,573.65 
Public Expense                                       1,310,838.50 
Maintenance Inventory                                 1,217,765.41 
Other Categories Total:                                     8,657,479.39 
Net Payroll                                           15,492,163.35 
Total Payments:                                    $106,327,236.88

      COMMISSION AGENDA – Action Item No. 8b                                  Page 3 of 3 
Meeting Date February 13, 2024 
Appropriate and effective internal controls are in place to ensure that the above obligations were processed 
in accordance with Port of Seattle procurement/payment policies and delegation of authority. 

At a meeting of the Port Commission held on February 13, 2024, it is hereby moved that, pursuant to 
RCW 42.24.180, the Port Commission approves the Port Auditor’s payment of the above salaries and claims
of the Port: 

Port Commission


Limitations of Translatable Documents

PDF files are created with text and images are placed at an exact position on a page of a fixed size.
Web pages are fluid in nature, and the exact positioning of PDF text creates presentation problems.
PDFs that are full page graphics, or scanned pages are generally unable to be made accessible, In these cases, viewing whatever plain text could be extracted is the only alternative.