8b. Memo

Claims and Obligations March 2024

AGENDA MEMORANDUM                       Item No.          8b________ 
ACTION ITEM                            Date of Meeting  April 16, 2024     ____ 
DATE:      April 2, 2024 
TO:        Steve Metruck, Executive Director 
FROM:     Eloise Olivar, AFR Senior Manager Disbursements
SUBJECT:    Claims and Obligations – March 2024 
Request Port Commission approval of the Port Auditor’s payment of the salaries and claims of the Port
pursuant to RCW 42.24.180 for payments issued during the period March 01 through 31, 2024 as follows: 
Payment Type                 Payment Reference    Reference End           Amount 
Start Number          Number 
Accounts Payable Checks                 952591              952971             $11,119,079.97 
Accounts Payable ACH                  064432              065244            $56,369,853.99 
Accounts Payable Wire Transfers          016268               016288             $13,183,485.71 
Payroll Checks                            211567               212007               $139,832.99 
Payroll ACH                           1184518             1191686            $25,530,129.35 
Total Payments                                                              $106,342,382.01 

Pursuant to RCW 42.24.180, “the Port’s legislative body” (the Commission) is required to approve in a public
meeting all payments of claims within one month of issuance. 
All these payments have been previously authorized either through direct Commission action or delegation
of authority to the Executive Director and through his or her staff. Detailed information on Port expenditures
is provided to the Commission through comprehensive budget presentations as well as the publicly released
Budget Document, which provides an even greater level of detail. The Port’s operating and capital budget is
approved by resolution in December for the coming fiscal year, and the Commission also approves the Salary
and Benefit Resolution around the same time to authorize pay and benefit programs. Notwithstanding the 
Port’s budget approval, individual capital projects and contracts exceeding certain dollar thresholds are also 
subsequently brought before the Commission for specific authorization prior to commencement of the
project or contract—if they are below the thresholds the Executive Director is delegated authority to approve
them. Expenditures are monitored against budgets monthly by management and reported comprehensively
to the Commission quarterly.

      COMMISSION AGENDA – Action Item No. 8b                                  Page 2 of 3 
Meeting Date: April 16, 2024 
Effective internal controls over all Port procurement, contracting and disbursements are also in place to 
ensure proper central oversight, delegation of authority, separation of duties, payment approval and 
documentation, and signed perjury statement certifications for all payments. Port disbursements are also
regularly monitored against spending authorizations. All payment transactions and internal controls are
subject to periodic Port internal audits and annual external audits conducted by both the State Auditor’s
Office and the Port’s independent auditors. 
For the month of March 2024, over $80,672,419.67 in payments were made to nearly 618 vendors,
comprised of 1,981 invoices and over 7,424 accounting expense transactions. About 91 percent of the
accounts payable payments made in the month fall into the Construction, Employee Benefits, Payroll Taxes,
Contracted Services, Janitorial Services, Utility Expenses, Trade Business & Community, Environmental
Remediation, Election Expenses  and Sales Taxes. Net payroll expense for the month of  March  was
Top 10 Payment Category Summary: 
Category                                      Payment Amount 
Construction                                              35,198,398.76 
Employee Benefits                                          10,813,875.78 
Payroll Taxes                                               6,576,054.32 
Contracted Services                                           5,902,973.85 
Janitorial Services                                             4,131,506.78 
Utility Expenses                                              3,071,019.49 
Trade Business & Community                                   2,629,576.19 
Environmental Remediation                                    1,809,586.19 
Election Expenses                                            1,608,797.27 
Sales Taxes                                                1,600,401.55 
Other Categories Total:                                          7,330,229.49 
Net Payroll                                                25,669,962.34 
Total Payments                                         106,342,382.01

      COMMISSION AGENDA – Action Item No. 8b                                  Page 3 of 3 
Meeting Date: April 16, 2024 

Appropriate and effective internal controls are in place to ensure that the above obligations were processed 
in accordance with Port of Seattle procurement/payment policies and delegation of authority. 

At a meeting of the Port Commission held on April 16, 2024, it is hereby moved that, pursuant to 
RCW 42.24.180, the Port Commission approves the Port Auditor’s payment of the above salaries and claims
of the Port: 

Port Commission


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