8c. Memo
Executive Director Delegation Actions March 2024
COMMISSION AGENDA MEMORANDUM Item No. 8c FOR INFORMATION ONLY Date of Meeting April 16, 2024 DATE: April 16, 2024 TO: Stephen P. Metruck, Executive Director FROM: Karen R. Goon, Deputy Executive Director SUBJECT: Monthly Notification of Prior Executive Director Delegation Actions March 2024 APPROVAL SUMMARY Notification of the following Executive Director delegated approvals that occurred in March, 2024 Category of Approval Request# Description of Approvals March Category 2024 Amount Projects & Associated Contracts No Approvals in March Non-Project Procurement of Goods & Purchased Service Adobe Software Three Year Contracts, Other Contracts, 1127-2024 $600,000.00 Contract & Tenant Reimbursement Real Property Agreements No Approvals in March Utilization of Port Crews No Approvals in March Sale of Surplus Port Property N/A No Approvals in March Total Value of Executive Director Approvals $600,000.00 TRANSPARENCY: In approving the delegations for the Executive Director, the Commission requested that staff ensure transparency is built into the process. As a result, staff will make approvals visible to the public in two ways. First, these types of approvals will be made visible in public Commission meetings via monthly reporting like this one. Approvals are both timed and designed to be visible Template revised January 10, 2019. COMMISSION AGENDA – Agenda Item No. 8c Page 2 of 2 Meeting Date: April 16, 2024 in a similar manner to the monthly Claims and Obligations reporting. Second, staff will publish these delegations in a PeopleSoft formatted report on the Port website in the same manner that all procurements, contracts, and other opportunities are made available to public communities. BACKGROUND: On January 24, 2023, the Commission approved and adopted Resolution No. 3810 that repealed related prior resolutions and increased the previously delegated Commission authority to the Executive Director and provided clarity in process directives to port staff. The approval made the Delegation of Responsibility and Authority to the Executive Director (DORA) effective on April 3, 2023. The foundation for Resolution No. 3810 included significant data analysis, employee surveys, and internal audit recommendation. Resolution No. 3810 also aligns with the Port Century Agenda in that it helps make the Port a more effective public agency. Considerations and checks and balances have been built into the associated processes of Executive Director approvals including a high bar of transparency. Following significant analysis and multiple Commission reviews, the Commission approved the DORA on January 24, 2023. That reporting memo is available for review on the Port website under the January 24, 2023, Commission public meeting, and it provides detailed reasoning and explanation of Resolution No. 3810. Template revised June 27, 2019 (Diversity in Contracting).
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