Agenda
COMMISSION REGULAR MEETING AGENDA Port of Seattle Commission Port of Seattle Seattle-Tacoma International Airport Tom Albro Airport Office Building Stephanie Bowman International Auditorium Mezzanine Level South Bill Bryant Seattle, Washington 98158 John Creighton Courtney Gregoire REGULAR MEETING Date: June 25, 2013 Chief Executive Officer ORDER OF BUSINESS Tay Yoshitani 12:00 noon 1. Call to Order Web site: Recess to: www.portseattle.org 2. Executive Session, if necessary* 1:00 p.m. Call to Order or reconvene to Open Public Session** E-mail: 3. Approval of Minutes Commission-public- 4. Special Order of Business records 5. Unanimous Consent Calendar @portseattle.org 6. Division, Corporate and Commission Action Items 7. Staff Briefings Port Commission: 8. New Business (206) 787-3034 9. Policy Roundtables 10. Adjournment Meeting and Agenda 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE Information: (206) 787-3210 2. EXECUTIVE SESSION* - Pursuant to RCW 42.30.110, if necessary. 3. APPROVAL OF MINUTES Any minutes available for approval will be listed on the Unanimous Consent Calendar below. Our Mission: The Port of Seattle is a 4. SPECIAL ORDER OF BUSINESS public agency that creates jobs by 4a. 2013 Fly Quiet Awards. (memo enclosed) advancing trade and 5. UNANIMOUS CONSENT CALENDAR commerce, promoting industrial growth, and Notice: There will be no separate discussion of Consent Calendar items as they are considered routine by the Port of Seattle stimulating economic Commission and will be adopted by one motion. If a Commissioner or a member of the public requests discussion on a development particular item, that item will be removed from the Consent Calendar and considered separately. Strategic Objectives: 5a. Approval of the minutes of the special meetings of April 24 and 25 and May 14, 28, and 29, 2013. Position the Puget Sound 5b. Approval of the claims and obligations for the period of the May 1, 2013, through May 31, 2013, in the region as a premier amount of $39,046,220.43. (memo enclosed) international logistics hub Advance this region as a 5c. Authorization for the Chief Executive Officer to (1) advertise and execute a major construction leading tourism contract in an amount not to exceed $1,595,319 for the Parking Garage Emergency Lights Project at destination and business Seattle-Tacoma International Airport and (2) authorize the use of Port crews to perform construction gateway services. The total cost of the project, including expense, is $4,683,370 (CIP #C800230). (memo Use our influence as an enclosed) institution to promote 5d. Authorization for the Chief Executive Officer to execute a professional services indefinite delivery, small business growth indefinite quantity contract for project control services in the amount of $1,000,000 with a contract and workforce duration of three years and an ordering period of three years in support of upcoming capital development improvement and major expense projects for Aviation, Seaport and Real Estate Divisions. There is Be the greenest, and no budget request associated with this authorization. (memo enclosed) most energy efficient port in North America * An Executive Session may be held at any time after the convening time, if necessary. ** Please silence all personal electronic devices during the Public Session. AGENDA - Port Commission Regular Meeting, June 25, 2013 Page 2 PUBLIC TESTIMONY: The Commission will take public testimony at this time consistent with the procedures noted at the bottom of this agenda. 6. DIVISION, CORPORATE, AND COMMISSION ACTION ITEMS 6a. Authorization for the Chief Executive Officer to: (1) execute a Local Agency Agreement with the Washington State Department of Transportation, substantially as drafted and attached to this request, to accept a Congestion Mitigation Air Quality (CMAQ) grant; and (2) proceed with the CMAQfunded project that will replace or upgrade drayage trucks to the emissions equivalent of a 2007 model-year engine. The total project amount requested is $4,202,000, of which the Port will contribute $667,000. (memo, letter, agreement, and attachment enclosed) 6b. Authorization for the Chief Executive Officer to complete design, to purchase construction materials and equipment, to utilize Port crews, to award contracts as allowed by Washington law, and to construct the work necessary to install a stand-alone heat source for building heat and domestic hot water at the Pier 66 Cruise Terminal and Bell Harbor Conference Center for an estimated cost of $1,350,000 bringing the total authorized amount of this project to $1,400,000 (CIP #C800625). (memo and attachment enclosed) 6c. Authorization for the Chief Executive Officer to: (1) proceed with the construction phase of the Fishermen's Terminal Net Shed Buildings Code Compliance Project (enhanced Option 1) including use of Port crews to perform the work; and (2) executecontracts to purchase materials for the project for an estimated cost not to exceed $2,300,000 bringing the total authorization of the project to $2,950,000. (memo, attachment, and presentation enclosed) 6d. Authorization for the Chief Executive Officer to (1) execute a lease, substantially as drafted in the attached Exhibit 1, with the United Services Organization Northwest (USO) for a term of ten years, with two five-year options, for operation of the Airport service members' lounge located in the Main Terminal of the Seattle-Tacoma International Airport; (2) complete design of the Second Floor Utilities Preparations project at Seattle-Tacoma International Airport; (3) advertise and execute major construction contracts; and (4) utilize Port crews. The total amount of this request is $2,666,000, which is also the total projected program cost (CIP #C800615). (memo, attachment 1, attachment 2, attachment 3, and presentation enclosed) 6e. Authorization for the Chief Executive Officer to execute a contract with Northwest Center, consistent with RCW 39.23, to provide janitorial services at Pier 69, for a total amount of $1,017,125, for a five-year term with the option to extend for one additional five-year term. (memo enclosed) 6f. Authorization for the Chief Executive Officer to (1) proceed with the Security Checkpoint Wait Time Project at Seattle-Tacoma International Airport; (2) execute contracts to purchase hardware, software, vendor services, and construction design services; and (3) authorize the use of Port staff for implementation. The amount of this request is $1,325,000. The total project cost is estimated to be $3,600,000 (CIP #C800388). (memo enclosed) 6g. Approval of a motion adopting the Total Rewards Philosophy, which includes Overarching and Core Principles that guide management and administration of everything of value that the Port makes available to employees and their families as a result of their contributions to the Port's mission, including pay, benefits, learning and development, recognition, and participation in the Port experience. (memo and motion enclosed) 7. STAFF BRIEFINGS 7a. Draft Northwest Ports Clean Air Strategy Update. (memo, attachment, and presentation enclosed) 7b. Quarterly Briefing Update on the Airport's NorthSTAR Program. (memo and presentation enclosed) 7c. Briefing on the Port Property Insurance Renewal for the Policy Year beginning July 1, 2013. (memo and presentation enclosed) 8. NEW BUSINESS 9. POLICY ROUNDTABLE None. 10. ADJOURNMENT PUBLIC TESTIMONY PROCEDURES The Port Commission will take public testimony after the unanimous consent agenda before considering action items or staff briefings, under new business, or during a public hearing. Any person wishing to speak must sign up to testify, identify the specific agenda item or topic they are addressing, and indicate whether they support or oppose the item. Public testimony will normally be limited to two minutes for individuals and representatives of organizations and is at the discretion of the Chair. In the interest of time, the Chair may limit the number of persons speaking on any topic, may further limit the time allotted to each person, or may limit testimony to those with new information to present. Written comments for any agenda item may be submitted to Commission Records staff at any time during the meeting for distribution to Commissioners and inclusion in the meeting record. The Port Commission does not engage in dialogue with testifiers during public meetings; however, questions or requests for information or documents may be made separately from the public meeting. All testimony is digitally recorded and made available via the Port's website and becomes a public record subject to disclosure under Washington's Public Records Act (RCW 42.56). The identity of each testifier will be noted in the minutes of the public meeting.
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