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SYSTEMS AUDIT INTERNAL AUDIT PAYROLL SYSTEM BACKGROUND The Port uses the PeopleSoft Human Capital Management (HCM) module to manage all human resource and payroll processing activities. This module is used from hiring to resignation. All employee and payroll-related information resides in this module. The Port uses the system to administer over $215 million annually in pay, benefits and taxes for Port employees. For purposes of this audit, only the processes related to producing bi-weekly and weekly payrolls are within scope. The Payroll Work Group consists of five staff. They are responsible for processing bi-weekly payroll for approximately 1800 FTEs, plus a weekly payroll for about 50 of total FTEs. STATISTICS HIGHLIGHTS AVERAGE BI-WEEKLY PAYROLL Average % Average % of Average Total Annual Average of Non- Number Salaries and YEAR Payroll Represented Represented Checks Wages Staff Staff Processed Expense 2013 $ 5,854,078 39 61 1780 $151,718,831 2014 $ 6,082,446 41 59 1817 $ 153,495,732 Data Source: PeopleSoft Financials SYSTEMS AUDIT INTERNAL AUDIT PAYROLL SYSTEM AUDIT OBJECTIVES AND SCOPE The purpose of the audit was to determine whether management controls over the Payroll System are adequate to ensure: 1. Accuracy and timeliness of payroll disbursements. 2. Compliance with applicable legal requirements. We reviewed information for the period January 1, 2013 August 31, 2015. SYSTEMS AUDIT INTERNAL AUDIT PAYROLL SYSTEM AUDIT RESULT Management controls over the Payroll System are adequate to ensure (1) accuracy and timeliness of payroll disbursements and (2) compliance with applicable legal requirements. No Reportable Finding LIMITED OPERATIONAL AUDIT INTERNAL AUDIT BANKING SERVICES CONTRACT with Wells Fargo BACKGROUND Included in the 2015 Flexible Work Plan was a limited operational audit of the new banking services contract with Well Fargo. The audit objective was to assess management controls to ensure accountability associated with the contract. After conducting our planning and assessing the risks of this contract, we have decided to terminate the audit. We did not identify any significant risks, and further audit testing would add no value. 2015 Flexible Work Plan INTERNAL AUDIT
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