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INTERNAL AUDIT BRIEFING PRESENTED TO THE PORT OF SEATTLE AUDIT COMMITTEE AND MR. TED FICK, CEO JOYCE KIRANGI, CPA, CGMA DIRECTOR, INTERNAL AUDIT TUESDAY, AUGUST 11, 2015 AGENDA INTERNAL AUDIT Audit Report 1. Information Technology PeopleSoft Post-Upgrade Implementation Audit Data Center Audit 2. Operational Audits Comprehensive Operational Audit/Departmental Audit None Limited Operational Audit Aviation Division Manual Receipting Operations Scrappage and Replacements for Air in Puget Sound (ScRAPS) Program 3. Lease and Concession Audits Sky Chefs 4. Third-Party Audit None New Business/Update Information Technology Risk Map INTERNAL AUDIT Information Technology Control Environment General Controls mitigate risk associated with: P IT operations, User management, change management r application development, maintenance and upgrade Data Center Management o Tier I Controls Business continuity (e.g., backup and recovery) c Application Controls mitigate risk associated with : e Input, processing and output of the application s Risk that could be subject to additional controls s F Non-IT Additional Management Controls l Separation of Duties o Reconciliations w Reviews Tier II Controls Etc. Is this Acceptable Level of Residual Risk for the Organization?? LIMITED OPERATIONAL AUDIT INTERNAL AUDIT AVIATION DIVISION MANUAL RECEIPTING OPERATIONS BACKGROUND There are over 50 departments in the Aviation Division. We identified 38 departments with either known or possible receipting activity. For purposes of this audit, we define receipting activity as the following: Payments from customers (e.g., parking customers, airport tenants). Refunds from vendors (e.g., utility companies, equipment/tool suppliers). Payments from employees (e.g., payments for Port events, reimbursements of travel expenses). Payments from other organizations (e.g., reimbursements from other governments). FINANCIAL HIGHLIGHTS LIMITED OPERATIONAL AUDIT INTERNAL AUDIT AVIATION DIVISION MANUAL RECEIPTING OPERATIONS AUDIT OBJECTIVES AND SCOPE The purpose of the audit was to determine whether Aviation Division management controls are adequate to ensure: Manual receipts are complete. Complied with applicable legal requirements. We reviewed information for the period January 1, 2013 December 31, 2014, through the current time. LIMITED OPERATIONAL AUDIT INTERNAL AUDIT AVIATION DIVISION MANUAL RECEIPTING OPERATIONS AUDIT RESULT Management controls are adequate to ensure receipts are materially complete and in compliance with legal requirements that we deemed significant to the objectives of our audit. No Reportable Findings. LIMITED OPERATIONAL AUDIT INTERNAL AUDIT ScRAPS 2 PROGRAMCLEAN AIR TRUCK REPLACEMENT BACKGROUND Included in the 2015 Audit Committee Annual Work Plan was a limited operational audit of the ScRAPS 2 Program Clean Air Truck Replacement Program. The audit objective was to assess management controls to ensure accountability over program funds and compliance in achieving the desired program outcomes. After conducting our planning and assessing the risks of this program, we have decided to terminate the audit. We did not identify any significant risks, and further audit testing would add no value. LEASE AND CONCESSION AUDIT INTERNAL AUDIT LSG Sky Chefs Inc. BACKGROUND LSG Sky Chefs, Inc. (Sky Chefs) is a subsidiary of LSG Lufthansa Service Holding AG and currently operates in 54 countries. Sky Chefs provides in-flight catering service, including the preparation and distribution of in-flight foods, beverages, and related services to domestic and overseas airlines at Seattle Tacoma International Airport The agreement requires two forms of payments from Sky Chefs: rent (Land and Building) and concession fees. Rent is computed based on square footage and is due monthly. Annual rent for Land is $169,611 and for the building is at $286,000. Concession fees are 7% of gross revenue for airline operations and 3.5% of gross revenue for non-airline operations. FINANCIAL HIGHLIGHTS KEY FINANCIAL RESULTS FOR LSG SKY CHEFS INC. AGREEMENT REPORTED GROSS CONCESSION RENT YEAR REVENUES PAID 2011-2012 $28,564,832 $455,611 $1,993,992 2012-2013 34,362,522 455,611 2,399,376 2013-20141 39,127,474 455,611 2,733,797 TOTAL $102,054,828 $1,366,832 $7,127,165 Data Source: PeopleSoft Financials Data Note: 1 as of 02/28/2014 LEASE AND CONCESSION AUDIT INTERNAL AUDIT LSG Sky Chefs Inc. AUDIT OBJECTIVES AND SCOPE The purpose of the audit was to determine whether: The reported concession fees were complete, properly calculated, and remitted timely to the Port. The Port and lessee complied with provisions of the Lease and Concession Agreement, as amended. We reviewed information for the period March 1, 2011 February 28, 2014. LEASE AND CONCESSION AUDIT INTERNAL AUDIT LSG Sky Chefs Inc. AUDIT RESULT The reported concession fees were complete, properly calculated, and remitted timely to the Port. Sky Chefs also complied with the provisions of the Lease and Concession Agreement that we deemed significant to the audit objectives. However, Lessee's response to audit requests was unreasonably untimely. There was one reportable finding: 1. Sky Chefs did not provide audit response timely.
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