PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA               Item No.      6e 
ACTION ITEM 
Date of Meeting     April 28, 2015 
DATE:    April 21, 2015 
TO:      Ted Fick, Chief Executive Officer 
FROM:   Ralph Graves, Managing Director Capital Development Division 
Janice Zahn, Assistant Director of Engineering, Construction Services 
David Brush, Program Leader, Aviation Project Management Group 
SUBJECT:  International Arrivals Facility Service Agreement for Commissioning Services 
(CIP #C800583) 
Amount of This Request:           $0.00   Source of Funds:   Airport Development
Fund, Passenger
Est. Total Project Cost:        $608,000,000 
Facility Charges and
future Revenue
Bonds 
Estimated Total Contract       $2,000,000 
Value: 
ACTION REQUESTED 
Request Commission authorization for  the Chief Executive Officer to execute a service
agreement for commissioning services (including third-party verification services to satisfy
LEED requirements), with an approximate value of $2 million, for the International Arrivals
Facility (IAF) at Seattle-Tacoma International Airport.  No funding is associated with this
request. 
SYNOPSIS 
Replacing Seattle-Tacoma International Airport's existing over-burdened Federal Inspection
Services (FIS) facility with a modern and efficient IAF is a critical part of realizing the Port's
Century Agenda objective to improve the level of service for Airport users and increase
competitiveness with peer airports. 
An overloaded international arrivals facility will have a detrimental effect on connecting times
between international and domestic flights that could place the airport at a competitive
disadvantage, by inconveniencing the traveling public and inhibiting economic growth. As such,
Port staff recommends replacing the current aging facility with a new International Arrivals
Facility, that will serve the traveling public well into the future. 


Template revised May 30, 2013.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
April 21, 2015 
Page 2 of 6 
This request provides for commissioning services for the IAF program, beginning during the
validation period through completion of construction.  Work would include third-party
verification to satisfy LEED certification requirements and to ensure that the building systems
and infrastructure are fully functional. The cost for this effort is included in the existing program
budget. 
BACKGROUND 
Sea-Tac International Airport supports nearly 172,000 total jobs and $16.3 billion in business
revenue and $565 million in state and local taxes. The airport connects our region's global
businesses to the world, supports tourism  our state's fourth largest export  and creates quality
jobs. Growing passenger demand coupled with new capital projects that create construction jobs
will only increase the airport's economic impact. 
The Commission has been briefed previously on the Airport's critical need to increase capacity
for international arrivals. International travel growth has increased, especially during the noon
peak, and this growth is expected to continue. The Port welcomes and encourages this, but the
current FIS facility at the South Satellite has exceeded its ability to efficiently process passengers
and keep up with this growth. This has had a detrimental effect on connect times and has put the
Airport at a competitive disadvantage with other West Coast airports. 
The Commission approved preliminary funds in July 2013 to program a replacement of the
current aging facility with a new IAF that will serve the Airport well into the future and facilitate
the Port's Century Agenda objective to make the Airport the West Coast "Gateway of Choice"
for international travel. The Commission also authorized use of an alternative project delivery
method called Progressive Design Build (PDB) for the IAF program. This method is newly
available for use by public agencies in Washington State and allows the Port to select a designbuild
team based mainly on their qualifications with competitive pricing on certain commercial
terms as an additional selection factor. With follow-on Commission approvals, the project team
has advanced the PDB procurement and is currently in the evaluation phase of the request for
proposals to the shortlisted finalists. 
The request authorizes execution of a contract for commissioning services that will be necessary
throughout the delivery of the IAF program. 
PROJECT JUSTIFICATION AND DETAILS 
The Port currently does not have the in-house staff to provide commissioning services and the
current IDIQ contracts for these services were executed to support all capital projects with the
exception of the large NorthSTAR and IAF programs. The project acquisition team determined
the overall scope and duration of the  project warranted its own project specific service
agreement. Once executed, individual service directives will be issued to perform specific scopes
of work after staff has received budget authorization.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
April 21, 2015 
Page 3 of 6 
The selected commissioning firm will work with the Port, and PDB representative in the
development of requirements for the commissioning plan and all required functional system
testing needed for each phase of the program. The commissioning firm will also work with the
Port to meet LEED third-party verification requirements for the certification level targeted by the 
IAF program. 
Project Objectives 
Commissioning and third-party verification activities to satisfy LEED certification services for
the IAF program is estimated as follows: 
Validation Phase / Preliminary Design ~$200,000.00 
Design Phase / Construction ~$1,500,000.00 
Post Construction ~$300,000.00. 
Scope of Work 
The commissioning firm will be responsible for developing a commissioning plan that will be
used by the PDB to ensure the successful integration and proper function of the project's higher
level systems. The plan will be developed in a holistic way to assure proper operation of systems
such as alarm notifications, troubleshooting, collection of operations and maintenance data, and
training on parts, assemblies, sub-systems and new systems.
Demolition of existing hazardous materials laden areas may be part of the IAF program. Design
and construction impacts created by this work will require close coordination. The
commissioning agent will participate in determination of commissioning impacts related to
hazardous materials demolition and development of mitigation measures as the project
progresses from start through closeout. 
The commissioning firm will also be responsible for third-party verification activities to satisfy
LEED certification requirements related to commissioning. 
Schedule 
Commissioning IDIQ 
Commission authorization                          April 2015 
Advertise request for proposal                         March 2015 
Short list and interview                               June 2015 
Complete negotiations                             July 2015 
Contract executed                                August 2015 
FINANCIAL IMPLICATIONS 
Source of Funds 
The IAF Program will be funded using a mix of Airport Development Funds, Passenger Facility
Charges,  and future revenue bonds, but there  is no funding request associated with this

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
April 21, 2015 
Page 4 of 6 
authorization. Individual service directives will be executed to authorize the commissioning
agent to perform any specific work on the contract against previous and future authorizations for
the IAF program and each project within the program. 
TRIPLE BOTTOM LINE 
Economic Development 
The  Commissioning Service Agreement creates an additional opportunity for economic
development with the employment of the staff that will provide these services. 
Community Benefits 
The IAF team and the Office of Social Responsibility established a 6% Small Contractors and
Suppliers Program (SCS) goal for small business participation opportunities, in accordance with
small business Resolution No. 3618. 
Environmental Responsibility 
Confirming that infrastructure systems function at optimal levels ensures  they run more
efficiently. This has less impact on the environment . Additionally, t he commissioning agent
will assist the Port in assuring that the project complies with requirements of LEED and meets
the certification level targeted for the IAF program. 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1) Use the existing AV/PMG IDIQ for construction/commissioning consulting
support for IAF program. This alternative is not recommended. 
PROS: 
No additional administrative cost to the project. 
CONS: 
The existing AV/PMG IDIQ has a limited budget (1.0 Million /year) that need to be
shared amongst the PMG program and is limited to four year contract duration. 
This alternative would exhaust the existing IDIQ budget and does not provide
sufficient flexibility to support the IAF program duration. 
Alternative 2)  Hire additional Port employees in  limited duration positions to provide
commissioning services specifically for the duration of the IAF Program. This alternative is not
recommended. 
PROS: 
Would provide in-house expertise for this service. 
CONS: 
There is additional cost to the Port to hire and release these hires. 
There could also be challenges to find qualified applicants willing to be hired under a
limited duration position as it is less desirable than a full-time position.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
April 21, 2015 
Page 5 of 6 
Alternative 3) Enter into two separate consulting contracts; one for commissioning services for
the IAF, and another for the third-party verification activities required for LEED certification.
This alternative is not recommended. 
PROS: 
Provides contracting opportunities for two individual firms. 
CONS: 
This alternative would result in the need for two separate procurements involving two
separate contract administration efforts. Two separate contracts is not the most
efficient and cost effective use of contract administrative services. 
Separate consultant  contracts  could increase the risk that not all  necessary
information is shared between individual firms. 
Alternative 4) Proceed with entering into a single consulting contract for commissioning 
services including the third-party verification activities required for LEED certification. for the
IAF. This alternative is recommended.
PROS: 
Single Procurement; no additional administrative cost associated with additional
procurement. 
A Project specific Service Agreement would provide support for all phases of the
project thru the duration of the program. 
This alternative would result in the most efficient and cost effective use of consultants
to provide the services required and ensure consistency in managing the
commissioning and all functional systems testing. 
CONS: 
This cost of this alternative is 2.0 million 

ATTACHMENTS TO THIS REQUEST 
None 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
February 24, 2015  IAF Service Agreement for Capital Program Leader 
January 27, 2015  IAF Funding Plan 
January 27, 2015  IAF RFP Advertisement 
January 13, 2015  IAF Update. 
December 2, 2014  IAF Scope and Budget Update. 
October 28, 2014  IAF Q3 Quarterly Briefing. 
August 19, 2014  IAF Q2 Quarterly Briefing. 
August 5, 2014  IAF RFQ Advertisement. 
July 22, 2014  IAF Progress Briefing. 
June 10, 2014  IAF Update and Quarterly Briefing. 
May 6, 2014  IAF Project Delivery Briefing.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
April 21, 2015 
Page 6 of 6 
April 22, 2014  Capital Program Briefing. 
March 11, 2014  IAF Master Planning authorization. 
February 25, 2014  IAF Program Briefing. 
November 19, 2013  International Arrivals Facility Construction Management, testing
and inspection; surveying and locating and safety service agreements. 
July 23, 2013  International Arrivals Facility Project & Program Support; and Price
Factor Design-build Methodology authorization. 
July 9, 2013  Sea-Tac Airport International Arrivals Facility Briefing. 
July 9, 2013  Alternative Public Works Contracting Briefing. 
April 9, 2013  Sea-Tac Airport International Arrivals Facility Briefing. 
June 26, 2012  Briefing on Airport Terminal Development Challenges at Seattle-
Tacoma International Airport. 
June 14, 2011  International Air Service Growth and Future Facility briefing. 
February 2, 2010   Briefing on South Satellite Passenger Growth and Facility
Considerations, Delta's Proposed Airline Lounge and Other Possible Future Aviation
Projects.