PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA               Item No.      4b 
ACTION ITEM 
Date of Meeting     January 27, 2015 
DATE:    January 20, 2015 
TO:      Ted Fick, Chief Executive Officer 
FROM:   Peter Garlock, Chief Information Officer 
SUBJECT:  Quantum Secure SAFE Credentialing Management System 
Amount of This Request:        $1,900,000   Source of Funds:     Operating Budget 
Est. State and Local Taxes:        $169,000 
ACTION REQUESTED 
Request Commission authorization for the Chief Executive Officer to procure a software license
and support agreement from Quantum Secure, payable in annual installments for the next ten
years at an estimated cost of $1,900,000. 
SYNOPSIS 
Approval of this request will allow the Port to continue receiving technical support and software
upgrades through November 30, 2024, for the Quantum Secure SAFE software utilized by the
Port's ID badging system. 
BACKGROUND 
The project to install the Quantum Secure SAFE application for credentialing at the Port of
Seattle is currently in process with first phase deployed in November 2014. The original project
plan approved by Commission on May 1, 2012, included procurement of the Quantum software
licensing and support from the implementation partner, Johnson Controls Inc. We have since
determined that it will be easier to manage the vendor if we procure these services directly from
Quantum, vs. using Johnson Controls as a reseller. Cost and terms of the license and support 
agreement will not change with the new vendor. 
Quantum software support includes the following: 
Program updates, fixes, security alerts, and critical updates 
Major upgrades to add functionality 
Technical support 7:00am to 4:00pm, Monday through Friday 
While the proposed agreement covers support for the next 10 years, the Port can terminate the
agreement prior to each annual payment. We will perform an assessment to determine the need
for continued support each year. 

Template revised May 30, 2013.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
January 20, 2015 
Page 2 of 2 

FINANCIAL IMPLICATIONS 
Total renewal costs (including sales tax) for the next three year period are estimated below. 
License and Support Costs (2015-2024) 
Year        Annual Support Amount    Sales Tax       Total 
2015           $152,000      $15,000      $167,000 
2016           $157,000      $15,000      $172,000 
2017           $161,000      $16,000      $177,000 
2018           $166,000      $16,000      $182,000 
2019           $170,000      $17,000      $187,000 
2020           $175,000      $17,000      $192,000 
2021           $180,000      $18,000      $198,000 
2022           $185,000      $18,000      $203,000 
2023           $190,000      $18,000      $208,000 
2024           $195,000      $19,000      $214,000 
Total                 $1,731,000      $169,000     $1,900,000 
Budget Status and Source of Funds 
This is not a request for funding. The 2015 expense is included in the Information and
Communication Technology (ICT) annual budget. Future years will also be budgeted in ICT. 

ATTACHMENTS TO THIS REQUEST 
None. 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
On May 1, 2012, the Commission authorized the Chief Executive Officer to authorize the
procurement of required hardware, software, and vendor services for the ID Badge System
Replacement project.