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PORT OF SEATTLE MEMORANDUM COMMISSION AGENDA Item No. 4e ACTION ITEM Date of Meeting July 1, 2014 DATE: June 24, 2014 TO: Tay Yoshitani, Chief Executive Officer FROM: Linda Styrk, Managing Director Seaport Russ Read, Seaport Security Program Manager SUBJECT: Seaport Security Round 13 - Terminal 91 Visitor Management (CIP #C800436) Amount of This Request: $520,000 Source of Funds: 2013 Port Security Grant Program Est. Total Project Cost: $520,000 Seaport General Fund ACTION REQUESTED Request Commission authorization for the Chief Executive Officer to (1) proceed with the Terminal 91 Visitor Management project; (2) authorize the procurement of required hardware, software, and vendor services; and (3) authorize Port staff to implement the project for a total project cost not to exceed $520,000. SYNOPSIS Approximately 1600 vehicles pass through the gates at Terminal 91 on a non-cruise day. Terminal 91 tenants with gate passes make up half of these visitors, and those without a gate pass are granted access after showing a valid driver's license or government identification and filling out a paper card that they return when they exit the facility. The Terminal 91 Visitor Management project will improve security by only permitting authorized persons to access the facility. Identifying information will be captured when a visitor enters and exits the facility through the expansion of an existing Port Credential Management System. The project will also increase efficiency by allowing automated, credentialed access to tenants. This project has received grant funding approval from the Department of Homeland Security (DHS) as part of the Fiscal Year 2013 Port Security Grant Program. Total project costs are estimated to be $520,000 of which an estimated $260,000 will be reimbursed through the DHS grant. This project is included in the 2014 2018 capital budget and plan of finance as part of an $805,002 business plan prospective project within CIP #C800436, Seaport Security Round 13. BACKGROUND In addition to supporting cruise operations, Terminal 91 provides short-term and long-term moorage for commercial workboats and fishing vessels and on-site bunker fuel, fish processing, Template revised May 30, 2013. COMMISSION AGENDA Tay Yoshitani, Chief Executive Officer June 24, 2014 Page 2 of 5 cold-storage, and new-car storage. Regular tenants receive generic gate passes that, when displayed, allow them to enter the facility unchallenged. Approximately 800 daily visitors without gate passes include business deliveries, dealer auto pickup, students, and event participants during non-cruise operations. Visitors that enter on foot or vehicle drivers are provided a paper form at entry that they are asked to fill out and return upon exit. The information provided is completed on an honor system and is not verified for accuracy. Paper cards are kept in boxes at the guard gate for two years in accordance with the Washington State Destruction Schedule and Coast Guard regulations before being destroyed. During cruise operations, between 2,500-5,000 taxis, buses, limos, town cars, and private vehicles deliver thousands of passengers to their ship. On these days, all gates are open and guards do not request identification or issue paper forms. In September 2013, the Port was awarded a DHS fiscal year 2013 Port Security grant of $805,002 for two projects, Terminal 91 Visitor Management and a small capital project, Pier 66 Transportation Workers Identification Card (TWIC). The Pier 66 TWIC project was approved by Seaport leadership in February 2014. PROJECT JUSTIFICATION AND DETAILS This project will provide an improved layer of security by capturing information from a valid credential for tenants, vehicle drivers, and pedestrians entering and exiting the facility during non-cruise operations. Currently, guards at the gate have no way of identifying someone that shouldn't be provided access. There have been several occurrences where people that have been issued no-trespass orders have been able to gain access to the facility. In one instance, a tenant was threatened with assault on-site even after the problem was pre-identified to security. With the paper form process, Port Police are hampered in their ability to investigate suspicious activity or enforce other laws such as trespass. Due to the current honor system of completing paper forms, the forms may not have valid identifying information and it is time consuming to search through boxes of paper to find potential contacts. There is also a risk of exposure of personal information should the paper cards be lost or otherwise compromised. The new project will allow tenants to participate in the vetting of their employees, delivery personnel, and visitors by providing an ability to pre-authorize personnel regularly on-site via the Port of Seattle credentialing program. Because of the large number of visitors during cruise operations or a major event, the gates will continue to be opened on those days without capturing credentials to ensure the efficient flow of traffic. While information on persons entering the facility is not captured during this timeframe, the presence of a significant additional security guard presence helps to mitigate security threats during the times that access credentials are not checked. These additional security guard expenses are charged back to the event sponsor. COMMISSION AGENDA Tay Yoshitani, Chief Executive Officer June 24, 2014 Page 3 of 5 Project Objectives Increase security at Terminal 91 during non-cruise operations by only permitting authorized vehicle drivers and pedestrians to enter the facility. Improve security and efficiency by offering pre-authorization by tenants for their employees, vendors and contractors, and integrating with the access control and credentialing systems. Scope of Work Configure the Port's Credential System, Quantam Secure's SAFE system, to pre-enroll and authorize tenants using their driver's license or other government identification as a credential. This will eliminate operational costs to print and maintain Port badges. Procure and implement the SAFE module for visitor management. Procure and install credential readers and integrate with the SAFE and Port Access Control systems. Schedule Commission Approval July 2014 Procurement Complete May 2015 Installation Complete May 2016 FINANCIAL IMPLICATIONS Budget/Authorization Summary Capital Expense Total Project Original Budget $520,000 $0 $520,000 Previous Authorizations $0 $0 $0 Current request for authorization $520,000 $0 $520,000 Total Authorizations, including this request $520,000 $0 $520,000 Remaining budget to be authorized $0 $0 $0 Total Estimated Project Cost $520,000 $0 $520,000 Project Cost Breakdown This Request Total Project Hardware/Software $133,000 $133,000 Vendor Services $77,000 $77,000 Project Management $100,000 $100,000 ICT Labor $58,500 $58,500 Equipment Installation $50,000 $50,000 State & Local Taxes (estimated) $12,500 $12,500 Contingency ~20% $89,000 $89,000 Total $520,000 $520,000 COMMISSION AGENDA Tay Yoshitani, Chief Executive Officer June 24, 2014 Page 4 of 5 Budget Status and Source of Funds This project is included in the 2014 2018 capital budget and plan of finance as part of an $805,002 business plan prospective project within CIP #C800436, Seaport Security Round 13. $260,000 of the total $520,000 is eligible for reimbursement through the approved Department of Homeland Security, Fiscal Year 2013 Port Security Grant Program. The source of funds is the General Fund. Financial Analysis and Summary CIP Category Renewal/Enhancement Project Type Technology Risk adjusted discount rate N/A Key risk factors N/A Project cost for analysis $520,000 Business Unit (BU) Seaport Security Effect on business performance N/A IRR/NPV N/A CPE Impact N/A Lifecycle Cost and Savings Additional annual software license costs and ICT labor costs for maintenance, estimated at $33,000, will be budgeted in the ICT Operating Budget. STRATEGIES AND OBJECTIVES This project supports the Century Agenda strategy to advance this region as a leading tourism destination and business getaway. This project improves the safety and security of our tenants and the public at Terminal 91. ALTERNATIVES AND IMPLICATIONS CONSIDERED Alternative 1) Identify visitors or vehicles through driver's license or license plate only. While this less costly alternative will provide a record of people entering and exiting the facility, it offers little efficiency improvement and no ability for the tenant to pre-authorize or regulate visitors. This is not the recommended alternative. Alternative 2) Pre-authorization for tenants, visitor management, and license plate recognition. The delivery of license plate recognition and recording did not sufficiently increase security to justify the additional $300,000 cost. This is not the recommended alternative. Alternative 3) Pre-authorization for tenants with identification of visitors using driver's license or other government credential. This solution provides the additional security of capturing a valid credential for vehicle drivers and pedestrians as well as improved efficiency COMMISSION AGENDA Tay Yoshitani, Chief Executive Officer June 24, 2014 Page 5 of 5 through pre-authorization and integration with access control. This is the recommended alternative. ATTACHMENTS TO THIS REQUEST None. PREVIOUS COMMISSION ACTIONS OR BRIEFINGS None.
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