PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA               Item No.      4b 
ACTION ITEM 
Date of Meeting      June 24, 2014 
DATE:    June 16, 2014 
TO:      Tay Yoshitani, Chief Executive Officer 
FROM:   Wayne Grotheer, Director, Aviation Project Management Group 
SUBJECT:  Passenger Loading Bridge IDIQ contract for Seattle-Tacoma International Airport 
Amount of This Request:   $0            Source of Funds:  Current and Future
Operating Budgets;
Maximum Value of     $2,000,000 
Future Project
Contract: 
Authorizations 
ACTION REQUESTED 
Request Commission authorization for the Chief Executive Officer to execute a professional
services indefinite delivery, indefinite quantity (IDIQ) contract for Passenger Loading Bridge
(PLB) design services in the amount of $2,000,000 with a contract duration of four years in
support of upcoming capital improvement projects at Seattle-Tacoma International Airport.
There is no budget request associated with this authorization. 
SYNOPSIS 
Over the next several years, the Port of Seattle will be in need of replacing, refurbishing, or
providing new PLBs. This work is considered vital to the operational integrity of the Airport and
will fulfill business goals and objectives. Procuring a Passenger Loading Bridge design services
IDIQ contract will allow the Port to meet the needs of operations and planned projects in a
timely manner. 
IDIQ contracts provide the Port with the flexibility to meet business requirements as they arise
by issuing individual service directives to accomplish tasks within a general, pre-defined scope
of work on an as-needed basis for a fixed period of time and a maximum contract amount. The
contract will have a four year ordering period during which time the Port may issue service
directives. The contract duration maybe extended past four years to allow for work initiated
during the ordering period to be fully implemented. 
Competitively procured IDIQ contracts are a widely used public sector contracting tool,
consistent with the Port's Resolution No. 3605, as amended, and governed by CPO-1 policy.
The public advertisement for this contract will contain goals for inclusion of small businesses.
Budgets to utilize this contract will come separately from either annual operating budget or
individual project authorizations. 

Template revised May 30, 2013.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
June 16, 2014 
Page 2 of 3 
PROJECT DESCRIPTION AND DETAILS 
The Port estimates 16 additional PLBs that may need design services for complete replacement
by the end of 2018. These PLBs are divided amongst several existing and future Capital
Improvement Projects (CIPs) being sponsored by Aviation Operations and Maintenance. The
CIPs are detailed below. 
CIP C800653 is budgeted at $7.25 million for the renewal or replacement of 7 PLBs.
This CIP has been approved through Majority-In-Interest vote. 
CIP C800584 is budgeted at $3.0 million for the replacement of 3 PLBs on B Concourse
associated with the Southwest Airlines removal of bridges. This CIP is currently in
notebook planning. 
Future, yet to be named, CIP(s) being sponsored by Aviation Operations will include 6
additional PLBs, including re-establishing the C3 gate with a PLB and renewal or
replacement of future negotiated and purchased Alaska Airlines PLBs on Concourses C
and D. 
In general, the scheduling of a PLB replacement and refurbishment project is relatively
unpredictable and highly dependent upon operational and capacity concerns. Utilization of this
type of IDIQ contract has proven to be an efficient, cost effective, and flexible method of
responding to uncertain design requirements over a multiple year span.  Once executed,
individual Service Directives will be negotiated and executed before any design work is
performed. Service Directives consisting of scope, fee agreement, and schedule will not be
established until each project has been approved by the Commission in accordance with
Resolution No. 3605, as amended. 
FINANCIAL IMPLICATIONS 
Charges to this contract will come directly from individual PLB Capital Improvement Projects 
which will have been authorized by the Commission and will be applied utilizing established
procedures and guidelines. Consequently, there is no funding request associated with this IDIQ
authorization. No work is guaranteed to the consultants and the Port is not obligated to pay the
consultant until a service directive is executed. Unused contract capacity will expire at the end
of the contract duration. 
SMALL BUSINESS PARTICIPATION 
The project manager will coordinate with the Office of Social Responsibility to determine small
business participation opportunities in accordance with Port's Small Business Resolution No.
3618. 
STRATEGIES AND OBJECTIVES 
This project supports the Airport's strategy to "Operate a world-class international airport" by:

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
June 16, 2014 
Page 3 of 3 
Ensuring safe and secure operations 
Anticipating and meeting the needs of our tenants, passengers, and the region's economy 
Managing our assets to minimize the long term total cost of ownership 
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1)  Prepare separate procurements each time PLB design services are needed. This
alternative would require many more procurement processes, add time to projects, and increase
administrative costs in order to hire consultant design teams for each project. This is not the
recommended alternative. 
Alternative 2)  Prepare a single procurement to contract with a PLB design services consultant
for PLB projects as they arise. This alternative provides a high degree of integrity in design for
construction and minimizes the number of procurement processes necessary for timely
completion of projects. This is the recommended alternative. 
ATTACHMENTS TO THIS REQUEST 
None 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
None