PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA               Item No.      5b 
ACTION ITEM 
Date of Meeting      April 1, 2014 
DATE:    March 24, 2014 
TO:      Tay Yoshitani, Chief Executive Officer 
FROM:   Colleen Wilson, Chief of Police 
Peter Garlock, Chief Information Officer 
SUBJECT:  Computer Dispatch Upgrade (CIP #C800520) 
Amount of This Request:         $790,000   Source of Funds:   76.7% Airport Dev Fund 
23.3% General Fund 
Est. Total Project Cost:           $790,000 
Est. State and Local Taxes:         $13,000   Est. Jobs Created:                 0 
ACTION REQUESTED 
Request Commission authorization for the Chief Executive Officer to (1) proceed with the
Computer Dispatch Upgrade project; (2) authorize the procurement of required hardware,
software, and vendor services; and (3) authorize the use of Port staff for implementation, for a
total project cost not to exceed $790,000. 
SYNOPSIS 
Intergraph's Computer-Aided Dispatch (CAD) is the system used by the Port of Seattle's 911
Communications Center to dispatch and manage Police, Fire, and Emergency Medical Services 
(EMS) incidents that occur throughout Airport and Seaport locations, as well as in neighboring
jurisdictions. Public safety and emergency events may be initiated through multiple sources,
including calls to the 911 center, FAA tower alerts, officer-initiated field events, and fire alarm
sensors. 
The current Intergraph CAD version 8.1 was implemented in 2008 and runs on Microsoft's XP
operating system, which they will no longer support. In order to keep the CAD system working,
we must upgrade to a newer Microsoft operating system, which also requires that the CAD
system be upgraded to be compatible with the new operating system. 
The purpose of this project is to upgrade the current Intergraph CAD system to a version that is
compatible with a supported Microsoft operating system  and replace aging hardware.
Information Communication & Technology (ICT) resources will manage the project. Total
project costs are estimated to be $790,000. Funding for this project was included in the 2014  
2018 capital budget and plan of finance. Recurring software license and maintenance costs will
be budgeted within the ICT department operating budget. 

Template revised May 30, 2013.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
March 24, 2014 
Page 2 of 4 
BACKGROUND 
Over 60,000 public safety events are managed through the CAD system on an annual basis.
Event information is automatically supplemented with information from state and national
databases, such as the Department of Licensing (DOL) and the National Crime Information
Center (NCIC), location information from GIS and phone number lookups, and information from
previous cases. Police, Fire, and EMS units are dispatched, supported, recorded, and cleared
during the course of the event. Mobile computer equipment accesses the same CAD and event
information as the 911 center.  At the close of an event, completed event information is
interfaced to the corresponding Police Records Management System (RMS) and Fire RMS for
field and management information reporting, case management, and transfer of information to
outside agencies. 
PROJECT JUSTIFICATION AND DETAILS 
Microsoft is terminating support of their XP operating system, which necessitates an upgrade to
our CAD system to be compatible with newer Microsoft operating systems. 
Project Objectives 
Ensure the CAD system will support Police, Fire, and Emergency Management 
responses by replacing hardware and software at the end of its serviceable life. 
Scope of Work 
Upgrade the Intergraph CAD software to the latest version. 
Upgrade infrastructure to current standards. 
Procure and implement Intergraph's Mobile for Public Safety 
Configure the software to support CAD interoperability and Next Generation 911. 
Upgrade integrated mapping to Port Global Information System (GIS) standards. 
Schedule 
Commission Approval                                  April 2014 
Procurement Complete                                   May 2014 
Installation Complete                                       August 2015 
FINANCIAL IMPLICATIONS 
Budget/Authorization Summary              Capital     Expense   Total Project 
Original Budget                       $790,000          $0     $790,000 
Previous Authorizations                       $0          $0          $0 
Current request for authorization              $790,000          $0      $790,000 
Total Authorizations, including this request      $790,000          $0      $790,000 
Remaining budget to be authorized               $0          $0          $0 
Total Estimated Project Cost               $790,000          $0     $790,000

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
March 24, 2014 
Page 3 of 4 

Project Cost Breakdown                     This Request       Total Project 
Hardware/Software                          $135,000          $135,000 
Vendor Services                            $320,000          $320,000 
Port Resources                              $202,000          $202,000 
Contingency 20%                          $120,000         $120,000 
State & Local Taxes (estimated)                    $13,000           $13,000 
Total                                       $790,000           $790,000 
Training costs, estimated at $42,000, will be budgeted in the Police Department Operating
Budget. 
Budget Status and Source of Funds 
The CAD Project is included in the 2014 and 2015 capital budget and plan of finance as a
prospective project within CIP C800520 as a $525,000 project. Upon Commission
Authorization, $265,000 will be transferred from CIP C800097, IT Renewal/Replacement in
2015 for a total project cost of $790,000. The source of funds is 76.7% Airport Development
Fund and 23.3% General Fund. 
Financial Analysis and Summary 
CIP Category             Renewal/Enhancement 
Project Type              Technology 
Risk adjusted discount rate     N/A 
Key risk factors             N/A 
Project cost for analysis        $790,000 
Business Unit (BU)          Port of Seattle Police and Fire Departments 
Effect on business performance  N/A 
IRR/NPV             N/A 
CPE Impact             $.01 in 2016; no change from business plan forecast as
this project was included in the plan. 
Lifecycle Cost and Savings 
A software license and maintenance fee estimated increase of $20,000 will be budgeted in the
ICT Operating Budget. Recurring Port labor costs to maintain the system are not expected to
change as a result of this project. 
STRATEGIES AND OBJECTIVES 
This project supports the Century Agenda strategy to advance this region as a leading tourism
destination and business getaway. This project ensures the availability of systems that support
important public safety services that benefit all Port Divisions. The project manager will
coordinate with the Office of Social Responsibility to identify small business opportunities.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
March 24, 2014 
Page 4 of 4 

ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1)  Replace the CAD system with another system selected via a competitive
procurement. Project costs and internal resource requirements for a replacement CAD system
are two to three times greater than for the recommended solution and the current system meets
Port requirements. This is not the recommended alternative. 
Alternative 2)  Upgrade the CAD System and implement the new Mobile Public Safety
module. An Intergraph CAD 9.2 upgrade project would accomplish the first update to this
critical application ensuring continued system availability and supporting improved business
processes and industry standard integration capabilities. This is the recommended alternative. 
ATTACHMENTS TO THIS REQUEST 
None. 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
None.