PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA               Item No.      5d 
ACTION ITEM 
Date of Meeting     March 11, 2014 
DATE:    February 28, 2014 
TO:      Tay Yoshitani, Chief Executive Officer 
FROM:    Ralph Graves, Managing Director, 
Janice Zahn, Assistant Director, Engineering Services 
SUBJECT:  Engineering Special Testing and Inspection IDIQ 

Amount of This Request:    $0            Source of Funds:  Future project
authorizations and
Maximum contract value:    $950,000 
annual operating
budget 
ACTION REQUESTED 
Request Commission authorization for the Chief Executive Officer to execute up to three
indefinite delivery, indefinite quantity (IDIQ) service agreements for services related to special
testing and inspection services in support of the Port's Aviation and Seaport Divisions, Real Estate,
Marine Maintenance and Port Construction Services (PCS) projects with a cumulative total amount
not to exceed $950,000 for three years. No funding is associated with this request. 
SYNOPSIS 
Staff anticipates issuing up to three IDIQ contracts to provide special testing and inspection
consultant services to support the Port's Construction Management and Construction Safety staff
on major construction projects for all core business units. Special testing and inspection services
may include concrete strength tests, soil density testing, and structural steel testing. 
With the fluctuating project workload, IDIQ contracts provide the Port with the flexibility to
meet business requirements as they arise by issuing individual service directives to accomplish
tasks within a general, pre-defined scope of work on an as-needed basis for a fixed period of time
and a maximum contract amount.  The Port's Office of Social Responsibility will assist in
identifying any small business opportunities prior to the time of public advertisement of the IDIQ
contracts in accordance with the Port's small business Resolution No. 3618. Competitively bid
IDIQ contracts are a widely used public sector contracting tool, consistent with the Port's
Resolution No. 3605, as amended by Resolution No. 3628, and governed by CPO-1 policy.


Template revised May 30, 2013.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
February 28, 2014 
Page 2 of 3 
BACKGROUND 
The number of outside technical services agreements that the Port enters into is substantial and
there is a significant amount of effort and time required to process each agreement. As an
example, some of the administration activities required include: long lead time advertisements,
consultant interviews, consultant selection and negotiation, contract preparation, and insurance
requirements. These activities inhibit rapid response and reduce the management and staff time
available for other engineering and construction activities.  Significant economics and
efficiencies can be obtained by reducing the number of selection processes. Over 100 total 
projects are identified as having construction costs over $300,000 for the next three years.
This authorization will only authorize the execution of the contract. A service directive will be
issued for each project authorizing the consultant to perform a specified scope of work only after
staff has received authorization for the project in accordance with Port policies and procedures.
The cumulative total not-to-exceed cost for two Construction Management contracts is $750,000 
with a three-year contract ordering period and one Port Construction Services contract at
$200,000 with a three-year contract ordering period.
PROJECT JUSTIFICATION AND DETAILS 
In March 2014, Engineering Services plans to advertise for a special testing and inspections
IDIQ contract. The goal is to have three service agreements in place by end of July 2014 as the
current IDIQ contracts begin expiring in August of 2014. 
Scope of Work 
Within the next three years, over 100 projects are identified as having construction costs over
$300,000 for an overall estimated total construction cost of over $600 million. To support the
special testing and inspection services (e.g.  concrete strength tests, soil density testing and
structural steel testing) on these projects, a request for proposal (RFP) would be issued to execute
multiple IDIQ contracts to provide special testing and inspection services. The types, numbers,
amounts, and durations of consultant services are established based on projected needs of the
Capital Improvement Programs for Aviation, Seaport, and the Real Estate divisions.
The RFP will include goals for small business participation. Each contract will have a contract
ordering period of three years during which the services may be separately authorized. The
actual contract duration may extend beyond three years in order to complete the work identified
in a particular service directive.  The Port will not issue service directives in excess of each
contract's value or after expiration of the contract ordering period. 
Schedule 
The goal is to have three service agreements in place by end of July 2014 as the current IDIQ
Contracts expire in August of 2014 and each will have a three-year ordering period. The
contract durations may extend beyond that period to allow work to be completed.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
February 28, 2014 
Page 3 of 3 

FINANCIAL IMPLICATIONS 
Budget Status and Source of Funds 
There is no funding request associated with this authorization. Individual service directives will
be executed to authorize the Consultant to perform any specific work on the contract against
approved project authorizations. 
STRATEGIES AND OBJECTIVES 
Promote local business through efficient and cost effective use of consultants to provide
specialized services for Port design and construction projects.
ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1)  Do nothing - This alternative would require the lengthy and costly process of
selecting consultants for each task, thus requiring increased lead time, additional management
oversight, additional administrative preparation, and increased advertising fees. This is not a
viable alternative if the Port is committed to best practices for capital project delivery and
meeting our business sponsor needs. This is not the recommended alternative. 
Alternative 2)  Delay the advertisement and award of these IDIQ contracts. Existing contracts
are near their contract limits or are set to expire in August 2014. Delays in contract procurement
may cause project impacts, schedule delays, and increased costs. This is not the recommended
alternative. 
Alternative 3)  Advertise and execute three (3) IDIQ services agreements to allow for the
efficient and cost effective use of consultants to provide the technical services required by
Engineering. This is the recommended alternative. 
ATTACHMENTS TO THIS REQUEST 
None 

PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
None