PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA               Item No.       5a 
ACTION ITEM             Date of Meeting  February 4, 2014 

DATE:    January 28, 2014 
TO:      Tay Yoshitani, Chief Executive Officer 
FROM:    Robert Hoyman, Marine Maintenance Project Manager 
Nick Milos, Manager Corporate Facilities, P69 Facility Management 
SUBJECT:  Pier 69 Carpet Replacement - 2nd & 3rd Floors 

Amount of This Request:  $1,200,000 
Source of Funds:        Airport Development Fund & General Fund 
Est. Total Project Cost:    $1,200,000.00Est. State and Local Taxes:  $100,000 
Net Proceeds to Port:      $0 
ACTION REQUESTED: 
Request Commission authorization for the Chief Executive Officer to proceed with design and
construction of the Pier 69 Carpet Replacement Project, including: design  completion, 
advertisement, award of bid, and construction; for a total project cost not to exceed $1,200,000.
This request is time-sensitive and seeks a single authorization for design and construction. 
SYNOPSIS: 
The existing carpeting on the second and third floors of the Pier 69 Port of Seattle Corporate
Headquarters building was installed in 1993.  Carpet replacement has been deferred since 2006 
due to budget constraints and has become urgent. In areas of high traffic, the carpet can no
longer be maintained to an acceptable level. In some areas it is unraveling and in others the
carpet has worn through to the cement sub-floor. 
Funding for this work is included in the 2014 Operating Expense Budget, based on the current
total project estimate of $1,200,000. We request a single approval for design completion,
advertisement, award of construction contract and construction so that carpet replacement can
occur during the summer months. 

BACKGROUND:

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
January 24, 2014 
Page 2 of 6 
The Port of Seattle purchased the Pier 69 building in 1988 as part of the Port's planned
master re-development and converted it from warehouse space to a mixed-use building in
1992. It became the Port of Seattle Headquarters building in 1993. 
The existing carpet installed on the second and third floors has now been in place for over
20 years. The expected life of this series of carpet is at most 15 years. 
Pier 69 Carpet Replacement was included in the Deferred Maintenance Program and was
planned for execution in 2013. However, projected project costs exceeded the funding
allocated to the project and it was deferred to 2014. The project is included in this year's
operating expense budget for $1,200,000. 
The existing carpet fibers and backing have continued to deteriorate and are becoming
unmaintainable. 
In 2013 a committee was formed to identify the salient requirements and select suitable
carpet materials currently in production. 
Electrical pathway on the second floor of the Pier 69 building is in some cases provided
through poured in place ductwork commonly referred to as "walker duct". Portions of
this ductwork are in need of repair. The amount of work required is minimaland has no
relationship to carpet installation.  Repairs will be coordinated during the carpet
replacement and will be performed by Port electricians. 
PROJECT JUSTIFICATION: 
Pier 69 serves as the Port of Seattle Headquarters and provides an environment that promotes the
Port's values and provides the first impression to our visitors and business partners. The existing
carpet is beyond its useful life. 
Replacing the existing carpet will improve the appearance of the Pier 69 facility and promote a
healthy work environment. Carpet replacement will also enable custodial staff to more easily
maintain cleanliness and appearance. 
Project Objectives: 
Complete the project on time and within budget. 
Install carpet with minimal impact to Port personnel and operations. 
Improve the environment of Pier 69. 
Improve the appearance of the Port of Seattle Headquarters building interior. 
Install material with recycled content and recycle materials to be removed as allowed
by the authorized budget. 
Install material with low volatile organic compounds (VOCs), containing minimal
amounts of formaldehyde. 
Perform work during summer months to allow ventilation of building during
installation. 
Repair walker ducts on the second floor concurrently with carpet replacement.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
January 24, 2014 
Page 3 of 6 


PROJECT SCOPE OF WORK AND SCHEDULE: 
Scope of Work: 
Replace all carpet on the second and third floors of Pier 69 on an area-by-area basis so
that each area will be operational during business hours. 
Carpet will be removed and replaced with modular carpet (tiles). Modular carpet allows
for installation of the carpet without furnishings being dismantled or moved. 
Convert some copy rooms, storage rooms and other utility areas from carpet to vinyl
composition tile (VCT) flooring. 
Some storage areas that are currently carpeted will remain as they are and will receive
VCT at a later date on an as-needed basis. 
Coordinate the work of carpet crews with Port crews to repair walker duct on the second
floor. 
Perform necessary surface repairs for a smooth and even floor surface. 
Remove existing vinyl rubber base (cove base) and install new cove base. 

Approximate area of existing carpet flooring: 
Second floor  4,738 sq.yd. 
Third floor   5,511 sq.yd. 
Total      10,249 sq.yd. 
Approximate area to be carpeted:            VCT conversion: 
Second floor  4,249 sq.yd.            400 sq.yd. 
Third floor   5,247 sq.yd.             200 sq.yd. 
Total      9,496 sq.yd.            600 sq.yd. 
Approximate area to receive floor coverings: 10,096 sq.yd. 
Schedule: 
Project design completion and procurement will begin immediately following Commission
authorization. Bid documents are expected to be complete for advertisement in the first quarter
of 2014. 
Carpet installation is anticipated to occur between July and September. Work will be performed
during evenings and weekends  to minimize the effect on Port operations.  Work will be
performed in such a way that areas will be completed prior to the start of each work shift 
whenever possible.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
January 24, 2014 
Page 4 of 6 


FINANCIAL IMPLICATIONS: 
Budget/Authorization Summary: 
Previous Authorizations                $0 
Current request for authorization           $1,200,000 
Total Authorizations, including this request   $1,200,000 
Remaining budget to be authorized        $0 
Total Estimated Project Cost            $1,200,000 
Project Cost Breakdown:              This Request       Total Project 
Construction                       $980,000          $980,000 
Construction Management             $25,000          $25,000 
Design                          $55,000          $55,000 
Project Management                 $40,000         $40,000 
Permitting                         N/A             N/A 
State & Local Taxes (estimated)           $100,000          $100,000 
Total                               $1,200,000       $1,200,000 
Budget Status and Source of Funds: 
The Pier 69 Carpet Replacement project was included in the 2014 Marine Maintenance
Operating Budget for work on the Pier 69 Port of Seattle Corporate Headquarters' building in the
amount of $1,200,000, which is equal to the current estimate of the project cost.
Because the cost of maintaining the Pier 69 Headquarters is shared through cost allocation
between the Aviation, Seaport, and Real Estate Divisions, this project will be funded from three 
sources:
Funding Source              2014 Operating Budget
Aviation Development Fund 64.22%           770,640
Seaport General Fund 27.41%                328,920
Real Estate General Fund 8.37%               100,440
Total                               1,200,000

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
January 24, 2014 
Page 5 of 6 


Financial Analysis and Summary: 
CIP Category           N/A 
Project Type            Expense 
Risk adjusted discount rate   N/A 
Key risk factors            The project schedule could be delayed if material purchase is
delayed and is to compete with seasonal influx of flooring
orders. 
Project cost could vary from current estimate. 
Project cost for analysis     $1,200,000 
Business Unit (BU)        Aviation, Seaport, and Real Estate Divisions 
Effect    on    business The cost of replacing carpet is an operating expense under Port
performance           accounting guidelines. The estimated project costs will have the
following impact on Net Operating Income (NOI) in 2014. 
2014 NOI (in $000's)   Aviation    Seaport    Real Estate  Total Port
Incremetal Revenue        $0       $0       $0       $0
Incremental OpExp       $771     $329     $100    $1,200
NOI              ($771)    ($329)    ($100)   ($1,200)
Depreciation             $0       $0       $0       $0
NOI After Depreciation     ($771)     ($329)     ($100)    ($1,200)
IRR/NPV            NPV is the present value of the project cost. 
Lifecycle Cost and Savings: 
This expense work is considered periodic routine maintenance typical of office and commercial
environments. This type of periodic maintenance will ensure that the Port can maintain a clean,
effective and positive work environment consistent with the organizational values of the Port.
The best practice would be to budget for carpet replacement every 20 years. Therefore, the
lifecycle cost of this maintenance work is $1,200,000 over 20 years, or approximately $60,000
per year in the lifecycle. 
ENVIRONMENTAL SUSTAINABILITY: 
Carpet materials will contain recycled materials and will be 100% recyclable. If budget allows,
the existing materials will be recycled. The design requires materials to have low VOCs in order
to reduce the potential of irritation to occupants. 

ALTERNATIVES CONSIDERED AND THEIR IMPLICATIONS:

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
January 24, 2014 
Page 6 of 6 
Alternative 1: Do not replace Pier 69 carpeting. The carpeting will continue to deteriorate. This
is not the recommended alternative. 
Alternative 2: Authorization of $1,200,000 for total project authorization to complete the design,
advertise for bid and award the Pier 69 Carpet Replacement Project. This is the recommended
alternative. 
OTHER DOCUMENTS ASSOCIATED WITH THIS REQUEST: 
Peliminary design identifying areas to receive flooring. 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS: 
None.