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Item No. 7a_attach Date of Meeting January 14, 2013 SeaTac International Airport NorthSTAR Program Program Commission Update Fourth Quarter 2013 Program NSAT C-Vert Main BHS C/D-Stairs NorthSTAR Program C800544 NS NorthSTAR Program George England, Program Manager Overall management of the NorthSTAR program including program controls. C800556 NS NSAT Renov NSTS Lobbies Greg Vouros, Project Manager Complete renovation of the North Satellite, including seismic reinforcement, gate relocations and penthouse shell. C800547 NS Conc C Vertical Circulation Joe Nessel, Project Manager Exterior vertical circulation at Concourse C gates C-2/4, C-10/12 and C-14 to improve efficiency and customer service. C800545 NS Main Terminal Improvements Joe Nessel, Project Manager Improvements to curbside, ticket lobby, Main Terminal north checkpoint (#5), and demolition of Zone 7 ticket counters. C800555 NS Refurbish Baggage System Ken Warren, Project Manager Baggage system refurbishment in support of Alaska Air Group (AAG) operations in the North Satellite and Concourse D. C800554 NS Concourse C&D Exterior Stairs Not Yet Approved New exterior stairs at Concourses C & D to enable aft loading of aircraft. (Project is currently Status 1.) Program NSAT C-Vert Main BHS C/D-Stairs 2 NorthSTAR Program Estimated : $490M Overall Budget FINANCIAL STATUS: NorthSTAR Program Original Approved Current Current Pending Remaining Expended to Forecast at Budget Transfers/Trends Budget Authorization Transfers/Trends Contingency Date Completion $ $ $ $ $ $ $ $ C800544 NS NorthSTAR $ 13,000,000 $ 2,400,000 $ 15,400,000 $ 3,600,000 $ - $ 939,463 $ 2,018,253 $ 15,400,000 Program C800545 NS Main Terminal $ 30,000,000 $ (800,000) $ 29,200,000 $ 100,000 $ - $ 3,802,716 $ 15,374 $ 29,200,000 Improvements C800547 NS Conc C Vertical $ 19,300,000 $ (774,700) $ 18,525,300 $ 18,525,300 $ - $ 2,062,000 $ 1,292,630 $ 18,525,300 Circulation C800555 NS Refurbish Baggage $ 22,000,000 $ - $ 22,000,000 $ 15,747,000 $ - $ 7,495,000 $ 1,061,518 $ 22,000,000 System C800556 NS NSAT Renov NSTS $194,300,000 $ 13,846,357 $208,146,357 $ 32,933,556 $ 175,676,643 $ 18,831,800 $ 3,868,508 $383,823,000 Lobbies MANAGEMENT $ - $ - $ 4,950,000 $ - RESERVE Subtotal $278,600,000 $ 14,671,657 $293,271,657 $ 70,905,856 $ 175,676,643 $ 38,080,979 $ 8,256,283 $468,948,300 C800554 NS Exterior Stairs Conc $ 21,400,000 $ - $ 21,400,000 $ - $ - $ 3,168,779 $ - $ 21,400,000 C&D Total $300,000,000 $ 14,671,657 $314,671,657 $ 70,905,856 $ 175,676,643 $ 41,249,758 $ 8,256,283 $490,348,300 Expense / 104656 $ 278,891 $ 278,891 $ - $ - $ 278,891 $ 278,891 Alaska NSAT & Conc C Expense / U00072 $ 95,400 $ 95,400 $ - $ - $ 33,983 $ 95,400 NS Tenant Impvmt Expense / U00094 $ 275,000 $ 275,000 $ - $ - $ 775 $ 275,000 Conc C - PLB Expense / U00095 $ 500,000 $ 500,000 $ - $ - $ - $ 500,000 Conc C - eGSE Program NSAT C-Vert Main BHS C/D-Stairs 3 NorthSTAR Program Overall Schedule North STAR Program Progress Design Phase Construction Phase Plan Actual Plan Actual North Satellite/STS Renov. 30% 15% 0% 0% Conc C Vertical Circulation 100% 100% 0% 0% Refurbish Baggage Handling 100% 98% 0% 0% Main Terminal Improvements 0% 0% 0% 0% Conc C/D Exterior Stairs 0% 0% 0% 0% Program NSAT C-Vert Main BHS C/D-Stairs 4 NorthSTAR Program CIP: C800544 NS NorthSTAR Program Accomplishments: Developed tri-taxilane options. Continued monthly Program Status Reviews with AAG Attendance. Programmatic Project Labor Agreement signed by Building & Trades. Selected Heery for construction management services, completed contract negotiations and signed contract. Updated NorthSTAR program communications plan for use by Port and AAG staff. Completed second quarter Commission briefing. Refined process to capture aeronautical vs. non-aeronautical scope transfers as part of budget reporting. Presented program update to the Airport Airlines Affairs Committee (AAAC) and at Port/AAG Summit. Program NSAT C-Vert Main BHS C/D-Stairs 5 NorthSTAR Program CIP: C800544 NS NorthSTAR Program (continued) Progress: Continuing refinements to executive decision matrix and organizational chart to reflect recent AAG organizational changes, additional staff and revised responsibilities to better support the program. Utilizing SharePoint for various registers, financial information and development of a Program Dashboard. Continue updating overall program schedule to reflect schedule changes to each project. Issues: Further refinements to Program/Project specific performance metrics per request from Commission. Program NSAT C-Vert Main BHS C/D-Stairs 6 NorthSTAR Program CIP: C800544 NS NorthSTAR Program (continued) Metrics: Actual Planned Program Progress /Forecast Cashflow (for 4th Qtr 2013) $ 1.99M $ 2.43M Budget $314.7M $490.3M Schedule % Complete 1.5% 5.0% Contingency Remaining $41.24M $29.48M Risks: Communication and coordination between multiple teams, stakeholders and people. Assure baseline schedule concurrence of all stakeholders. Program NSAT C-Vert Main BHS C/D-Stairs 7 NS NSAT Renovation & NSTS Lobbies CIP: C800556 - NS NSAT Renovation & NSTS Lobbies Accomplishments: Completed the 15% conceptual design evaluating all sixteen conceptual designs options for the renovation using criteria developed jointly by the Port and AAG to select one concept for 30% design. Based upon the Airport-wide Gate Utilization Study the Port and AAG agreed to expand the North Satellite by 8 or 9 bays and add eight additional gates for a total of 20 gates. Developed phasing and construction schedules to reflect 2 and 3 phase options. Completed NSAT Level-of-Service study, which is being used to refine the Concourse floor plans. Executed design consultant amendments pertaining to staff changes and are negotiating the additional design fee based on the decision to expand the Satellite. Registered NSAT with USGBC for possible LEED certification depending upon which sustainable design features can be incorporated into NSAT. Program NSAT C-Vert Main BHS C/D-Stairs 8 NS NSAT Renovation & NSTS Lobbies CIP: C800556 - NS NSAT Renovation & NSTS Lobbies Accomplishments (continued): At the request of AAG the team developed and agreed on a high level conceptual layout for dual door boarding and a rough order of magnitude estimate was completed. Updated the project schedule to reflect continuing refinement of the facility program pertaining to gate utilization and the Airport-wide concessions master plan . The design team completed on-site investigation of existing building conditions including the tracing of electrical and low voltage cables. Progress: Refining North Satellite (NSAT) design to accommodate the Airport-wide Concessions Program Master Plan and better balance holdroom, concession and open space. Evaluating the implementation of NSAT dual door operations at AAG's request. Beginning negotiations with the design team for the expansion of NSAT. Continuing to develop and review construction gate phasing options based on the expansion decision with AAG. AAG is developing and refining innovative ways to process passengers and integrate concessions and hold room lease areas. Program NSAT C-Vert Main BHS C/D-Stairs 9 NS NSAT Renovation & NSTS Lobbies CIP: C800556 - NS NSAT Renovation & NSTS Lobbies (continued) Progress (continued): Working with project sponsors to determine how to utilize technology to enhance customer experience, enhance wayfinding, and increase NSAT operational efficiencies. Decision pending from AAG on whether to incorporate dual door into the project. Issues: Construction phasing options require coordination with AAG 2017 2022 projected gate operations. Procurement strategy for long-lead procurement items must be developed. Risk: Ability to close five gates during construction due to gate constraints and use requirements may result in more than two phases, and an extension of the construction schedule. Ability to minimize disruption to Airport operations (AAG & concessions) during construction. Level of Service (IATA) rating for passengers may be lower than what would be deemed acceptable. Extended overall project schedule due to Dual Door option evaluation and construction phasing. Inadequate existing electrical and mechanical capacity to support facility expansion. Program NSAT C-Vert Main BHS C/D-Stairs 10 NS Concourse C Vertical Circulation CIP: C800547 - NS Concourse C Vertical Circulation Accomplishments: Design complete including addressing complex construction phasing Advertised for bids for construction. Progress: Continuing to respond to questions from potential bidders. Bids due in early January. Issues: Complex phasing of sloped walkways to maintain airline operations during construction, and coordinate with adjacent AAG ground level walkways construction. Program NSAT C-Vert Main BHS C/D-Stairs 11 NS Concourse C Vertical Circulation CIP: C800547 - NS Concourse C Vertical Circulation (continued) Metrics: Concourse C Vertical Circulation Actual Anticipated / Planned Delayed Bags # 0 Delayed Flights # 0 Safety Hazard Reports # 0 Customer Complaints Received #/mo 5/mo Construction Change Orders Processed # # Risk: Construction phasing impact on bids and construction change orders. Program NSAT C-Vert Main BHS C/D-Stairs 12 Main Terminal Improvements CIP: C800545 - NS Main Terminal Improvements Accomplishments: Commission authorization for $1.5 M for 30% Design. Progress: Solicit airline approval for $29.2 M for full design. Developing scope for preliminary design consultant procurement. Issues: Coordination with the NSAT design concept to ensure a cohesive look/feel. Coordination with AAG & TSA on Checkpoint 5 reconfiguration. Prioritizing project scope items relative to project budget and need. Risk: Least defined scope relative to the program budget. Program NSAT C-Vert Main BHS C/D-Stairs 13 NS Refurbish Baggage System CIP: C800555 - NS Refurbish Baggage System Accomplishments: Briefed Investment Committee of project status on Nov 27, 2013. Returned to Investment Committee on Dec 11, 2013 to request additional authorization to advertise, execute construction contract, and utilize Port crews. Received AAG 100% concurrence after Steering Committee presentation on Dec 2, 2013. Investment Committee approved additional authorization need on Dec 11, 2013. Completed memo for additional Commission Authorization. Progress: Present Commission Authorization request on Jan 7, 2014. Finalizing bid documents for January advertisement. Issues: Substantial completion has been extended (26) weeks due to design progress, Consultant performance, Port system standards, construction sequencing, scope addition and cost increases. Return to Port Commission for additional authorization to advertise, execute construction contract and utilize Port crews. Program NSAT C-Vert Main BHS C/D-Stairs 14 NS Refurbish Baggage System CIP: C800555 - NS Refurbish Baggage System (continued) Metrics: Refurbish Baggage System Actual Anticipated / Planned System Shutdowns # 10 Operational Impacts # 8 Unplanned System Downtime < 15 min # 0 Construction Change Orders Processed # # Risk: NSAT expansion decision may impact baggage handling system refurbishment requirements on capability to handle forecasted bag volume and speed. Evaluating mitigation options. Program NSAT C-Vert Main BHS C/D-Stairs 15 NS Concourse C&D Exterior Stairs CIP: C800554 - NS Concourse C&D Exterior Stairs Accomplishments: This is a Status 1 prospective project. A decision whether to include in the program will be made in the future. Program NSAT C-Vert Main BHS C/D-Stairs 16
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