PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA             Item No.      5a 
ACTION ITEM             Date of Meeting   October 2, 2012 

DATE:    September 26, 2012 
TO:      Tay Yoshitani, Chief Executive Officer 
FROM:   Michael Ehl, Director, Airport Operations 
George England, Program Leader, Aviation Project Management Group 
SUBJECT:  Design and Construction of the Rental Car Baggage Claim Renovation Project 
(CIP #C800541) 
Amount of This Request: $1,207,800        Source of Funds: Airport Development Fund 
Est. State and Local Taxes: $72,600         Est. Jobs Created: 5 
Est. Total Project Cost: $1,207,800 
ACTION REQUESTED: 
Request Commission authorization for the Chief Executive Officer to proceed with design and
construction of the Rental Car Baggage Claim Renovation Project, including: (1) preparing
design documents; (2) perform construction, using Small Works contracts and Port crews; and
(3) executing a contract to purchase furniture, for a total amount of $1,207,800. This request is
time-sensitive and seeks a single authorization for design and construction. 
SYNOPSIS: 
This project will renovate existing space in baggage claim to support continued passenger
growth and provide check-in facilities for special operations (cruise, military). Design will be
accomplished by in-house staff and an existing indefinite delivery, indefinite quantity (IDIQ) 
consultant. A combination of PCS crews and a small works construction contractor will
demolish and construct the space. The Port will also purchase terminal seating under an existing
contract to complete this effort. Since this project is a combination of PCS crews and small
works contractors, and as it would be advantageous to complete this project before the height of
summer cruise season next year, this memorandum requests authorization for design and
construction. This project was included in the 2012  2016 capital budget and plan of finance as
a business plan prospective project.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
September 26, 2012 
Page 2 of 4 
BACKGROUND: 
In the 1980s, the rental car counters were constructed at two locations in baggage claim at the
Airport. With the completion of the new consolidated Rental Car Facility in May of this year,
the existing rental car counters in Baggage Claim were removed per the terms of the existing
lease with the rental car companies.
With the continued growth in airline passenger traffic at the Airport, and cruise traffic at the
Port's cruise terminals, congestion levels in baggage claim are anticipated to increase given the
constrained facilities. The Rental Car Baggage Claim Renovation project is intended to renovate
the previous rental car counters and space to provide upgraded facilities, additional passenger
waiting space, and to support check-in for special operations (cruise, military) at the Airport. 
In order to complete this project before the start of the 2013 summer cruise season, a
combination of PCS crews, a small works construction contract, and a furniture purchase will be
required. PCS crews will install and remove the construction barricades, perform the demolition
work, refurbish and install the check-in counters, and perform any work associated with
regulated materials management. The small works construction contract is intended to provide
the architectural and infrastructure upgrades to the space. The purchase of terminal seating is
planned through an existing Port contract. In addition, the design effort will be supported by inhouse
staff and an existing IDIQ contract for Architectural services. 
PROJECT JUSTIFICATION: 
The work included with this project would maximize the use of the existing facilities in baggage
claim, and provide facilities to support check-in for special operations. 
Project Objectives: 
Complete the upgrade of the previous rental car counter locations in baggage claim. 
Provide additional passenger waiting area facilities in baggage claim. 
Provide designated space to support check-in for special operations. 
PROJECT SCOPE OF WORK AND SCHEDULE: 
Scope of Work: 
The Rental Car Baggage Claim Renovation project includes the upgrade of the space (suspended
ceiling, lighting systems, fire suppression, and other special systems), the purchase of additional
terminal seating, the installation of check-in counters and supporting infrastructure for special
operations, and additional infrastructure improvements to support the relocation of vending
machines and other associated equipment. 
Schedule: 
Design begins October 2012 
Demolition begins March 2013

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
September 26, 2012 
Page 3 of 4 
Small Works construction begins April 2013 
Construction complete June 2013 
FINANCIAL IMPLICATIONS: 
Budget/Authorization Summary:            Capital     Expense   Total Project 
Original Budget                      $1,172,300      $35,500    $1,207,800 
Previous Authorizations                      $0          $0          $0 
Current request for authorization            $1,172,300      $35,500    $1,207,800 
Total Authorizations, including this request     $1,172,300      $35,500     $1,207,800 
Remaining budget to be authorized               $0         $0          $0 
Total Estimated Project Cost             $1,172,300      $35,500    $1,207,800 
Project Cost Breakdown:              This Request   Total Project 
Construction                         $865,200     $865,200 
Construction Management                $73,600      $73,600 
Design                             $50,000      $50,000 
Project Management                   $132,100    $132,100
Permitting                            $14,300      $14,300 
State & Local Taxes (estimated)              $72,600      $72,600 
Total                               $1,207,800    $1,207,800 
Budget Status and Source of Funds: 
The Rental Car Baggage Claim Renovation project was included in the 2012-2016 capital budget
and plan of finance as a business prospective project as part of the Parking Retrofit project (CIP
#C800225) with a budget of $6,605,000. With the delay to the remaining scope of the Parking
Retrofit project, the RAC Baggage Claim Renovation project (CIP #C800541) was initiated as a
separate project with a budget of $955,000. This budget has increased to $1,207,800 due to
increased scope and concern for unknown infrastructure. The source of funds for this project is
the Airport Development Fund. 
Financial Analysis and Summary: 
CIP Category             Revenue/Capacity Growth 
Project Type              Business Expansion 
Risk adjusted discount rate     N/A 
Key risk factors             None identified 
Project cost for analysis        $1,207,800 
Business Unit (BU)          Terminal 
Effect on business performance  NOI after depreciation will increase 
IRR/NPV             N/A 
CPE Impact             $0.004 in 2014

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
September 26, 2012 
Page 4 of 4 
Lifecycle Cost and Savings: 
Staff does not anticipate a measurable change in the operating and maintenance costs for the
space after the renovation of the space in baggage claim. 
STRATEGIC OBJECTIVES: 
This project promotes the Port's Century Agenda goal to advance this region as a leading
tourism destination and business gateway by meeting the region's air transportation needs at Sea-
Tac Airport for the next 25 years. 
ENVIRONMENTAL SUSTAINABILITY: 
This project allows for the continued growth in passenger activity by maximizing the existing
facilities in baggage claim. In addition, opportunities for energy efficient lighting, day lighting,
and the use of recycled or regional materials will be explored during the design effort. 
BUSINESS PLAN OBJECTIVES: 
This project supports the Aviation Division's strategic goal to operate a world-class international
Airport by anticipating and meeting the needs of our tenants, passengers and the region's
economy, and by managing their assets to minimize the long-term total cost of ownership. 
ALTERNATIVES CONSIDERED AND THEIR IMPLICATIONS: 
Alternative 1) Do Nothing: Under this alternative the rental car counter areas in baggage claim 
would not be renovated, remain unsightly as compared to other bag claim areas and would
remain vacant without furniture or any other standard terminal amenities. This is not the
preferred alternative since the space will not be fully utilized nor will it be upgraded to reflect the
adjacent facilities in baggage claim. This is not the recommended alternative. 
Alternative 2) Furniture Only: Under this alternative the rental car counter areas in baggage
claim would not be renovated, but additional seating would be purchased to provide additional
waiting facilities. This is not the preferred alternative since the space would only be partially
utilized, and it would not be upgraded to reflect the adjacent facilities in baggage claim. This is
not the recommended alternative. 
Alternative 3) Upgrade Facilities: Under this alternative the rental car counter areas in baggage
claim would be renovated, additional seating would be purchased to provide additional waiting
facilities, and check-in counters would be provided to support special operations. By improving
these facilities the Airport would fully utilize the existing space and would move closer to
establishing a consistent level of service throughout baggage claim. This is the recommended
alternative. 
OTHER DOCUMENTS ASSOCIATED WITH THIS REQUEST: 
None. 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS: 
None.