PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA             Item No.      5a 
ACTION ITEM             Date of Meeting    August 7, 2012 

DATE:    July 27, 2012 
TO:     Tay Yoshitani, Chief Executive Officer 
FROM:    Cassie Fritz, Manager, Seaport Project Management Support Services 
SUBJECT:  Crane Inspection and Engineering Support Services Indefinite Delivery, Indefinite
Quantity (IDIQ) Professional Service Agreement 
Amount of This Request:  $0   Source of Funds: Future Individual Project Authorizations 
Maximum Value of IDIQ Contract: $ 750,000 
ACTION REQUESTED: 
Request Commission authorization for the Chief Executive Officer to advertise and execute a
consulting services indefinite delivery, indefinite quantity (IDIQ) contract for crane inspection
and engineering support services for $750,000 with a three-year contract ordering period. No
funding is associated with this authorization.
SYNOPSIS: 
The Port of Seattle owns a large fleet of cranes, manlifts and hoisting equipment. This service
agreement will provide the Seaport and Real Estate Divisions in conjunction with Seaport
Project Management the subject matter expertise to support ownership and operation of cranes
and lifting equipment. In addition to providing annual Washington State inspections and
certifications, this service agreement would also provide the resources to perform crane and
hoisting equipment structural inspections, standard repair procedures, oversight, testing,
engineering and analysis for all crane related activities, projects, and emergency repair activities
that may arise. 
The service agreement resulting from this request will allow Port staff to respond to a range of
needs, including, but not limited to, certification of cranes and hoisting equipment, structural
inspections for the container cranes, testing and inspection, development of repair procedures
when defects have been identified, engineering and cost analysis for crane modifications to
respond to business needs, and development and oversight of emergency repair procedures. 
The proposed IDIQ contract would be competitively bid and allow the Port to provide the
required inspections and certifications, and be able to quickly respond to business and emergency

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
July 27, 2012 
Page 2 of 2 
needs as they arise efficiently and cost effectively. The Office of Social Responsibility will
assist in identifying opportunities for participation by small contractors and suppliers prior to the
public advertisement of the IDIQ. 
PROJECT SCOPE OF WORK AND SCHEDULE: 
Scope of Work: 
The contract will be written with a specific not-to-exceed amount, identify the services required,
and will have a contract ordering period (during which the services may be separately
authorized) of three years. The actual contract duration may extend beyond three years in order
to complete work identified in particular service directives. Service directives may be issued
during the contract ordering period and within the total original contract value. 
Schedule: 
It is estimated that the contract will be executed by February 2013 and have a three-year ordering
period. Each service directive will specify the duration and schedule associated with the task or
tasks involved.
FINANCIAL IMPLICATIONS: 
Charges to this contract will be from department budgets and projects that will be authorized
separately through established procedures. Consequently, there is no funding request associated
with this authorization. Individual service directives will be executed to authorize the consultant
to perform any specific work on the contract against approved project authorizations and within
the total contract amount. 
ALTERNATIVES CONSIDERED AND THEIR IMPLICATIONS: 
Prepare separate procurements each time listed professional services are needed for specific
crane services and repairs. This option would not be the most efficient use of Port resources 
and may delay Port operations. This is not the recommended alternative. 
Prepare one Category III procurement for inspection, testing, certification and engineering 
services for crane support services. This alternative ensures a competitive process,
encourages small business participation, and provides staff with the tools needed to respond
in a timely manner as project needs arise. This is the recommended alternative. 
OTHER DOCUMENTS ASSOCIATED WITH THIS REQUEST: 
None. 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS: 
None.