PORT OF SEATTLE 
MEMORANDUM 

COMMISSION AGENDA               Item No.      5c 
ACTION ITEM                Date of Meeting     May 8, 2012 
DATE:    April 26, 2012 
TO:      Tay Yoshitani, Chief Executive Officer 
FROM:    Kim Albert, Senior Manager, ICT Business Services 
SUBJECT:  Annual software support for Oracle Financial and Human Capital Management
systems. 
Requested amount: $349,000        Source of Funds: Operating Budget 
Sales Tax: $30,000 
ACTION REQUESTED: 
Request Commission authorization for the Chief Executive Officer to execute a purchase order 
for $349,000 to continue annual software support for our existing Oracle Financial and Human
Capital Management systems. 
SYNOPSIS: 
Our Financials and Human Capital Management (HCM) Systems are required to conduct Port
business. The Oracle annual support agreement is required in order to receive technical support
and software upgrades for these systems as they become available. The funding for this purchase
was included in the 2012 ICT expense budget. 
BACKGROUND: 
The Port of Seattle began using PeopleSoft as its financial system in 1996 and PeopleSoft HCM 
to manage its payroll and benefits in 1997. The original contracts included automatic renewal
for annual software support. The PeopleSoft Corporation was purchased by Oracle in 2005. 
In order to receive continued technical support and upgrades for these systems as they become
available, the Port must renew its annual software support agreements. The 2012 estimated
annual cost for each system (including tax) is: 
HCM system (used to manage payroll and benefits) - $148,000 
Financial system - $201,000 
Oracle software support services include the following: 
o  Program updates, fixes, security alerts, and critical patch updates 
o  Tax, legal, and regulatory updates

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
April 25, 2012 
Page 2 of 2 
o  Major upgrades to add functionality 
o  Technical support 24 hours per day, 7 days a week 
Competition waivers for these Oracle software licensing agreements were approved and the
Commission was notified on December 9, 2009, in accordance with Resolution No. 3605, as
amended, Section 6.5, because the service or product is proprietary in nature and, under federal
law, the software manufacturer has the exclusive right to offer maintenance and support or
license another company to offer support. 
STRATEGIC OBJECTIVES: 
This request supports the following Port strategies: 
Ensure Airport and Seaport Vitality: This contract will allow us to continue support for
key systems that are critical to business operations. 
FINANCIAL IMPLICATIONS: 
Budget/Authorization Summary: 
Oracle HCM Support                                   $135,000 
Oracle Financials Support                                     $184,000 
Sales Tax                                                $30,000 
Total Budget                                            $349,000 
Budget Transfers                                              $0 
Revised Budget                                             $0 
Previous Authorizations                                          $0 
Current request for authorization                                  $349,000 
Total Authorizations, including this request                           $349,000 
Remaining budget to be authorized                                   $0 
Source of Funds: 
The Oracle support is already included in the ICT expense budget, which is 100% Operating
Funds. 
OTHER DOCUMENTS ASSOCIATED WITH THIS REQUEST: 
None. 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS: 
On April 6, 2010, the Commission authorized the Chief Executive Officer to execute a purchase
order for $326,000 for annual software support for our existing Oracle Financial and Human
Capital Management systems and on May 3, 2011, authorized execution of a purchase order for
$339,000.