PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA             Item No.      5d 
February 28, 2012 

DATE:   February 17, 2012 
TO:    Tay Yoshitani, Chief Executive Officer 
FROM:   Robert Duffner, Senior Manager, Aviation Planning and Environmental 
Don Robbins, Senior Environmental Program Manager, Aviation Environmental 
SUBJECT: Indefinite Delivery/Indefinite Quantity Contract for Environmental Field Support
Services 
Amount of This Request: $0              Source of Funds: Current and Future
Operating Budgets and Individual Project
Authorizations 
Maximum Value of Contract: $2,322,000 
ACTION REQUESTED: 
Request Port Commission authorization for the Chief Executive Officer to execute one indefinite
delivery/indefinite quantity (IDIQ) professional services contract for environmental field support
services totaling $2,322,000 with a contract ordering period of three years in support of various
programs at Seattle-Tacoma International Airport (Airport). There is no budget request
associated with this authorization. 
SYNOPSIS: 
Airport operations and maintenance activities must at times utilize hazardous materials such as
paints, solvents, lubricants, glycol, and fuel that require special management and disposal. Spills
and releases of such materials from historical and current operations cause soil and other
environmental contamination that must be rapidly cleaned up and disposed of properly. This is a
request for authorization to execute an IDIQ contract for consulting services to support
appropriate management of such conditions, and prevention of new pollution-causing events.
IDIQ contracts procured and executed consistent with Resolution No. 3605, as amended, and
policy CPO-1 provide the Port, within a fixed period of time and a maximum contract amount,
the flexibility to meet anticipated and unanticipated field conditions as they arise, by issuing
individual service directives to accomplish tasks within a pre-defined scope of work on an asneeded
basis.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
February 17, 2012 
Page 2 of 6 
The maximum contract value would be $2,322,000. The contract would have a three-year
contract ordering duration during which time the Port may execute service directives. Work on
the service directive may continue past the contract ordering duration; however, new service
directives could not be executed. No new service directives may be executed in excess of the
contract value or past the three-year contract ordering duration, whichever comes first. Budget
to utilize this contract will come separately, from either annual operating budget or individual
project authorizations. 
The solicition documents will contain goals for inclusion of small contractors and suppliers
(SCS) and the selection criteria will include evaluation points for use of SCS firms. 
BACKGROUND: 
As a result of historical operations and current-day accidental spills and releases of hazardous
substances to the environment, a number of sites at the Airport have been contaminated. Each of
the materially impacted sites has been or is being investigated and/or remediated consistent with
state and federal rules. In many cases contaminated soils at these sites present no risk to human
health or the environment while in place at depth or below pavement. Indeed, the Department of
Ecology routinely approves remediation by onsite containment or associated management
methods. However, the same contaminated material must be specially managed and disposed of
in accordance with federal and state requirements once encountered and removed from the site
(e.g., by subsurface construction activity, utility repair, etc.).
Similarly, Airport operations and maintenance activities employ a significant volume of
hazardous materials on Airport property. Use of products such as paints, solvents, and adhesives
generates hazardous and non-hazardous wastes that require special handling and disposal. Nonairfield
actions such as acquisition of properties previously used for residential, commercial, and
industrial purposes also generate hazardous wastes. Wastes from newly acquired properties
range from paints, maintenance supplies, and garden pesticides to mercury- and lead-containing
building materials to underground storage tanks and containers of unknown contents. Each of
these wastes requires special management to comply with the rules of multiple regulatory
authorities.
Expert, hands-on management of contaminated soil hazardous materials, and hazardous waste
consistent with federal and state regulations, and performance of pollution prevention activities,
limit and/or mitigate adverse environmental impacts, satisfy specific permit requirements, and
reduce the Port's exposure to unacceptable liability and risk. Equally important is Aviation
Environmental Programs' ongoing provision of environmental field support to the various
Airport capital and non-capital construction projects.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
February 17, 2012 
Page 3 of 6 
PROJECT JUSTIFICATION: 
The purpose of this contract is to assure that experienced environmental professionals, also
experienced in field construction processes and operations, are available to observe Aviation
Division construction projects in locations where contamination conditions might be
encountered. The general scope of the consultants' work will be to observe capital construction
projects, identify contamination conditions encountered by the construction contractor, and
coordinate with the construction management team for environmentally and legally appropriate
management of the contamination; while, at the same time, minimizing interference with the
contractor and eliminating to the degree possible construction delay. Past provision of the
described support has resulted in successful management of contaminated and hazardous
materials  anticipated and unanticipated  encountered by projects, with a bare minimum of
construction delay and interference with Airport operations. 
The established support program is well known and relied upon not only by Aviation
Environmental Programs staff, but also by Port project management and construction
management teams, contractors, and tenants and tenant contractors. 
PROJECT SCOPE OF WORK AND SCHEDULE: 
Scope of Work: 
The IDIQ contract mechanism requested today would provide 60-minute consultant response to
unanticipated discoveries of historical contamination, operational spills, and similar unplanned
needs for immediate environmental management services at construction sites and other Airport
facilities and properties. 
Under this contract, the selected consultant will provide two different but closely integrated sets
of tasks, which require two different skill sets. 
First, the environmental agent service provider is an environmental professional experienced in
both contaminated soils management and standard construction practices. The environmental
agent observes construction activities in known contaminated zones, and is on-call to support
unanticipated discovery of contamination during construction. When a construction contractor
encounters contamination, the environmental agent directs the contractor, through
communication with the Port's construction inspector, to take actions (specialized excavation,
segregation, and transport for treatment and disposal) necessary to manage the contamination
consistent with applicable regulations and Port policies as well as relevant contract
specifications. The environmental agent conducts appropriate sampling, and documents
contamination management activity. The environmental agent's documentation is used not only
to comply with agency reporting requirements, but also to support Port claims for reimbursement
from the parties responsible for the additional environmental management costs, and to support
the Port's position in response to contractor claims.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
February 17, 2012 
Page 4 of 6 
Second, the hazardous materials services provider is an environmental professional experienced
in management of hazardous materials, hazardous wastes, and related substances. While the
environmental agent tasks focus on construction management of contaminated soil, the
hazardous materials specialist has expertise in the use, storage, categorization, and disposal of
hazardous products, hazardous materials, and hazardous waste in compliance with an extensive
set of federal and state governing regulations. The hazardous materials service provider will
implement pollution prevention programs, inspect Port and tenant operations for compliance
with regulations and Port rules, coordinate contaminated and hazardous waste management
between the Port, specialized transporters, and storage, treatment, and disposal vendors, as well
as support Aviation Environmental Programs' field response to hazardous materials spills.
Successful performance of the environmental field support services work requires that the
environmental agent and the hazardous materials manager maintain frequent communication and
close coordination with numerous individuals, including the Port's project managers and
construction managers and their teams, contractors, Aviation Maintenance, the Project
Management Group, Engineering, Port Construction Services, Airport tenants, laboratories,
disposal vendors, and regulatory agencies.

Schedule: 
The proposed contract would be executed no later than September 1, 2012. 
FINANCIAL IMPLICATIONS: 
The total estimated cost for environmental field support services will not exceed $2,322,000.
The contract will have a not-to-exceed dollar threshold. 
The requested contract maximum is based on projected work in the next three years and
historical data. No work is guaranteed to the consultants, and the Port is not obliged to pay the
consultant until a service directive is executed and work performed. After receiving
authorization for each project in accordance with Resolution No. 3605, as amended, the actual
work will be defined and the Port will issue individual project-specific service directives.
ENVIRONMENT AND SUSTAINABILITY:
Elimination of unacceptable levels of environmental risk caused by the presence of contaminants
in soil and groundwater, and management of waste material to prevent release to the
environment, are not only required by state and federal law, they are the hallmarks of responsible
environmental stewardship, from the perspectives of both the surrounding residential and
business communities and the customers we serve.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
February 17, 2012 
Page 5 of 6 
This contract will provide the experience and expertise required to assist the Port in meeting
environmental regulatory obligations and exercising prudent environmental management in
satisfaction of both regulatory and community interests.
STRATEGIC OBJECTIVES: 
Provision of environmental field support services would support the Port's strategic objective of
exhibiting environmental stewardship through our actions. Actions taken under this
authorization would ensure appropriate management of historical environmental contamination
encountered by construction activity and of hazardous materials and hazardous wastes to prevent
release of such materials and waste to the environment. 
BUSINESS PLAN OBJECTIVES: 
Procurement of qualified environmental consulting support services is necessary for the
investigation, evaluation and remediation of Port contaminated sites. These contamination
management activities will minimize to acceptable levels threats to the environment caused by
historical property uses and operations, and will demonstrate to the public that Airport operations
and projects are conducted to protect the environment to the maximum extent practicable,
consistent with the dictates of environmental regulatory agencies. The products of these efforts
and capabilities, as well as the attendant compliance with regulatory mandates, management of
Port liabilities, and support of the local community, aligns with the Aviation Division objective
to lead in environmental innovation and minimize the Airport's environmental impacts, to reduce
airline costs by minimizing construction delay for both Airport and tenant projects, and to
develop and enhance existing community partnerships by engaging in socially responsible
practices. 
TRIPLE BOTTOM LINE SUMMARY: 
The proposed authorization will result in cost savings by minimizing construction delay and
change orders due to the need to manage encountered contamination conditions, and will result
in actions that are protective of the environment and demonstrate compliance with environmental
regulatory requirements, in support of the Port's obligations to the community. In addition, this
procurement will include small contractor and supplier (SCS) goals. Staff will coordinate with
the Office of Social Responsibility to ensure that we appropriately advertise the proposed
consulting and laboratory opportunities to the small business community. 
ALTERNATIVES CONSIDERED AND THEIR IMPLICATIONS: 
The following alternatives were considered for accomplishing the work described in the Scope of
Work: 
Alternative 1

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
February 17, 2012 
Page 6 of 6 
Do nothing. If the Port chose to not supply environmental field support services, there would be
no consistent, real-time, on-the-ground direction to provide effective management of
contaminated and hazardous materials. The lack of a unified support service could lead to
inconsistent management and decision-making, particularly by those over whom the Port has less
direct control (for example, tenant vendors), potentially putting the Port at risk of noncompliance
with regulatory mandates and mishandling and improper disposal of contaminated or hazardous
waste. This is not the recommended alternative. 
Alternative 2 
Complete the work using Port staff. Existing Port staff are already heavily involved in
management of contaminated materials and hazardous waste, and in cooperative work with Port,
tenant, and contracted parties to coordinate and optimize their management of these materials.
The proposed field support services scope of work is, on one hand, substantial, and would
require several additional staff, but, on the other hand, is sporadic, and would from time to time
result in under-utilizing staff. In addition, use of outside services makes available to the Port
certain technical skills not possessed by current staff. Utilizing Port staff for environmental field
support services would be inefficient, and is not the recommended alternative.
Alternative 3 
Complete the work using only outside consultants. Outside consultants have sufficient numbers
and types of specialists necessary for timely completion of this work. However, using all outside
consultants for environmental field support services would not be cost effective, nor would it
enable closely monitored implementation of Port environmental management policies in the
execution of daily field activities. This is not the recommended alternative.
Alternative 4 
Complete the work using a combination of Port staff (Alternative 2) and outside consultants
(Alternative 3) that maximizes the effectiveness of existing staff without expanding the number
of staff environmental professionals that are part of the Port organization. This is the
recommended alternative. 
OTHER DOCUMENTS ASSOCIATED WITH THIS REQUEST: 
None. 

PREVIOUS COMMISSION ACTION: 
None.