PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA             Item No.      5e 
Date of Meeting    January 10, 2012 

DATE:    December 30, 2011 
TO:     Tay Yoshitani, Chief Executive Officer 
FROM:    Michael Ehl, Director, Airport Operations 
George England, Program Leader, Project Management Group 
SUBJECT:  Rental Car Facility (RCF) Program Major Construction On-Call Contract (CIP #
C100266) 
Amount of This Request: $0       Source of Funds: Customer Facility Charge (CFC) and 
Airport Development Funds (ADF) 
State and Local Taxes paid: $43,379                          Jobs Created: 10 
Total Estimated Project Costs: $500,000 
ACTION REQUESTED: 
Request authorization for the Chief Executive Officer to (1) use Port Crews, (2) advertise for
bids, execute, and award a major construction on-call unit price electrical and communication
contract, and (3) perform contract administration to complete many small electrical and
communication elements of work as part of completing the Rental Car Facility (RCF) project for
the April 19, 2012, opening at Seattle-Tacoma International Airport (Airport). The budget was
previously authorized under several Commission authorizations to proceed with the construction
of the RCF project. Advertisement for bids took place on December 21, 2011, under the critical
work provision of Resolution No. 3605, as amended. Total project costs are estimated at
$500,000. 
SYNOPSIS: 
The RCF program provides a long-term solution for rental car company operations at the Airport
by centralizing all rental car operations in a single facility. As with any large capital program
with multiple contract packages, staff has determined there are a number of small electrical and
communication work elements ranging in magnitude from under $10,000 up to $250,000 that are
critical to the Port delivering a fully functional facility by the desired April 19, 2012, opening
date. On an individual basis, each scope of work could be performed by Port Construction
Services (PCS) in coordination with the electrical/communication on-call unit price contractor.
This memorandum requests the approval to advertise for a major on-call unit price electrical and
communication contract and to construct numerous work elements to complete the RCF

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
December 30, 2011 
Page 2 of 7 
program. The contract will be under the 1999 Airport Modernization Project Labor Agreement
(PLA) as part of the RCF program. 
BACKGROUND AND PROJECT SCOPE OF WORK/SCHEDULE: 
Completion of the RCF project is required per the Consolidated Rental Car Facility Lease
Agreement between the Port and the rental car companies operating at the Airport. Staff
established April 19, 2012, as the opening day for the facility. Typical of large projects or
programs with multiple project contract packages, as projects near completion individual
elements of work are found to be missing, not coordinated with other elements of work already
constructed, or are found to be an important addition to enhance the final project. For example,
suppliers of furniture finishes and equipment are not equipped to perform construction related to
the installation, do not carry the required insurance, nor do they have an acceptable safety
program as required by the Port. These elements must be completed quickly so as not to delay or
impact completion of each major capital project critical to the completion of the program. In
order to avoid impacting the opening date of the facility, the Chief Executive Officer determined,
per Section 4.2.3.7 of Resolution No. 3605, as amended, that this work was critical work due to
the potential cost and schedule impacts on the Port and RCF tenants of delays to the scheduled
facility completion of February 13, 2012, and opening on April 19, 2012. The Project Manager 
verbally notified the Port Commission on December 13, 2011 during the monthly RCF update, 
and the major construction on-call contract was advertised on December 21, 2011, with the intent
to open bids on January 10, 2012, and start construction in February 2012. 
The various electrical and communication elements of work support the following systems or
major project components: 
Flight Information Display System 
Common Use Self Service Kiosks 
Courtesy Phone Kiosk 
Way Finding and Signage 
Miscellaneous Base Building Scope of Work Cleanup 
Wi-Fi System 
Port Fiber Backbone System 
Lighting for Helix and Screen Wall Spinning Wheel Art Elements 
Concessionaire (Coffee, Bank ATM, Vending) Connections 
Office Furniture and Conference Room Systems 
The estimated total for the electrical and communication contract is $500,000 including sales tax
and will be bid as a major construction on-call contract. During remaining construction, if the
Port determines there are additional requirements for electrical and communications work related
to RCF, the Port may amend the contract to add additional money to cover these in-scope work
items. The budget for each element of work comes from several categories within the previously
authorized RCF budget; Port provided materials and equipment, Port provided systems, and RCF
contruction contingency.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
December 30, 2011 
Page 3 of 7 
PROJECT STATEMENT/OBJECTIVES: 
Project Statement: 
Provide a unit price, on-call major construction electrical and communication contract to
construct many varied elements of work required and critical to the completion of each of the
major capital construction projects and the RCF program. 
Project Objectives: 
Provide an expedited, cost effective and efficient contracting mechanism to complete many
small and varied electrical and communication scopes of work. 
Comply with state public bidding laws and Port requirements, policies and procedures. 
Provide a level playing field and opportunity for contractors doing business with the Port. 
FINANCIAL IMPLICATIONS: 
Budget/Authorization Summary 
The following budget and authorization summary is for the RCF program and includes RCF
Design (CIP # C102167), RCF Construction (CIP # C100266), and Rental Car Buses (CIP #
C800032). This summary does not include the RCF Property Acquisition (CIP # C101110). The
budget associated with this request for authorization is included within the Consolidated Rental
Car Facility line below. 
Current     Current    Requested   Total Revised
Description      Revised Budget  Authorization  Authorization  Authorization 
Cons. Rental Car Facility    $350,772,000   $350,772,000           $0   $350,772,000 
Bus Maintenance. Facility    $26,382,000    $28,282,000          $0   $28,282,000 
Off-Site Road Imp.         $16,313,000    $19,542,000          $0   $19,542,000 
Main Terminal Imp.         $3,383,000    $3,383,000          $0    $3,383,000 
Rental Car Bus Purchase     $12,415,731    $16,000,000          $0   $16,000,000 
Program Sub-Total      $409,265,731   $415,097,746         $0  $417,979,000 
Unallocated Contingency     $10,040,269          $0          $0         $0 
Program Total         $419,306,000   $415,097,746         $0  $417,979,000 
Remaining Budget to be Authorized    $1,327,000

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
December 30, 2011 
Page 4 of 7 
The following budget and authorization summary is for the entire RCF program.
Original Budget                             $412,320,000 
Budget Increases                              $6,986,000 
Revised Budget                            $419,306,000 
Previous Authorizations                        $417,979,000 
Current request for Authorization                          $0 
Total Authorizations, including this request            $417,979,000 
Remaining Budget to be Authorized                 $1,327,000 
Project Cost Breakdown: 
The following is an estimated cost breakdown for the total amount to be contracted under this
major construction electrical and communication on-call unit price contract. 
Construction Costs                              $456,621 
Sales Tax                                    $43,379 
Outside Professional Services                            $0 
Port Costs                                         $0 
Total                                         $500,000 
Budget Status and Source of Funds: 
The RCF construction project (CIP # C100266) is included in the 2012-2016 capital budget and
plan of finance as a committed project. The source of funds for the RCF project, as identified in
the plan of finance, includes CFC revenues, existing revenue bond proceeds, and the ADF.
This current authorization request for completion of electrical and communication work will be
funded either with CFC revenues or with the ADF depending on which project and component of
work it is associated with. 
Financial Analysis Summary 
The requested action does not reflect an increase in the budget for the RCF project and therefore
does not change the overall financial analysis for the RCF program as presented to the
Commission on June 30, 2009, and as reported in monthly progress briefings to date. The
following information is provided for reference purposes. 
The RCF program is categorized as a Revenue/Capacity Growth project. This project represents
a business expansion of our existing rental car operations.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
December 30, 2011 
Page 5 of 7 
CIP Category                 Revenue/Capacity Growth 
Project Type                  Business Expansion 
Risk adjusted Discount Rate        See below 
Key risk factors                 See below 
Project cost for analysis            $419,306,000 
Business Unit (BU)             Operations, Landside  Rental Cars 
Effect on Business Performance      See below 
IRR/NPV                N/A, see below 
CPE Impact                 Less than $0.01 in 2012 
As a cost recovery project, traditional financial analysis measures such as net present value
(NPV) and internal rate of return (IRR) are not meaningful. The CFC is set and adjusted as
needed to cover the costs paid by CFC's (including debt service). The current CFC is $5.00 per
transaction day. As earlier briefed to the Commission, it is anticipated that the CFC will need to
increase to accommodate the anticipated CFC funded costs (bond requirements and consolidated
busing) by the startup of rental car operations in early 2012. Assuming the total project costs
identified above, and current assumptions for rental car transaction days, the CFC will increase
to $6.00 per transaction day beginning February 1, 2012. 
The costs for these improvements are part of the authorized program to date and no additional
authorization of funds is requested or required. 
Lifecycle Cost and Savings: 
This contract for electrical and communication work is under the same conditions as the main
RCF and has the same sustainability and lifecycle costs. The annual cost of maintaining this
additional space will not have a significant budgetary impact upon the Port as the CFC will cover
ongoing costs. 
STRATEGIC OBJECTIVES: 
The RCF program supports the Port's strategy to "Ensure Airport Vitality," "Be a Catalyst for
Regional Transportation Solutions," and "Exhibit Environmental Stewardship Through Our
Actions." The major construction on-call contract supports the Port's Small Business initiatives
by providing an opportunity for small business to competitively bid on work for the Port. 
TRIPLE BOTTOM LINE SUMMARY: 
The RCF program, will provide a long-term solution for Rental Car Operators at the Airport
enabling the region to continue to receive the economic benefit of the Airport rental car market.
The RCF program will improve the level of customer service for rental car customers at the

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
December 30, 2011 
Page 6 of 7 
Airport, and the local community will benefit with transportation improvements included in the
program. 
ALTERNATIVES CONSIDERED AND THEIR IMPLICATIONS: 
Bid as a Major Contract  Under this alternative, because the total value of electrical and
communication work exceeds $300,000, a major construction on-call unit price contract will be
bid and completed as part of the RCF program. The completion of this contract will provide all
work to complete the RCF program by April 19, 2012, as part of the business plan and which is
essential to the overall success of the RCF operation. This is the recommended alternative. 
Do-Nothing  Under this alternative, these small work electrical and communication elements
would not be completed as part of the RCF program and the Port would not be able to open the
facility on April 19, 2012, as committed. This will put at risk the successful operation of the RCF
and significantly decrease customer service and the Port's ability to meet its strategic objectives.
This is not the recommended alternative. 
Change Order Capital Projects  Under this alternative, each of these small electrical and
communication elements of work would be incorporated as change orders to the current major
construction contract. Given this major contract is nearing completion, staff determined that such
a process creates a potential and significant risk of impacting the contractor, their ability to
complete the contracted work on time, and could result in potential costly claims for delays and
impacts. The Port would be better served to bid this project. This is not the recommended
alternative. 
OTHER DOCUMENTS ASSOCIATED WITH THIS REQUEST: 
None. 
PREVIOUS COMMISSION ACTIONS: 
The following list of previous Commission actions includes only those related to the design and
construction of the RCF project. 
February 9, 1998, the Commission authorized $2,125,000 for the solicitation and execution
of contracts for outside professional services for preparation of project analysis reports
(PARs). The RCF project is one of three projects that undertook the PAR process with a total
budget of $790,000. 
June 27, 2000, the Commission authorized $412,000 to complete post PAR pre-design and
project definition for the RCF project. 
March 27, 2001, the Commission authorized $3,500,000 for the completion of schematic
development for the RCF project. 
November 9, 2004, the Commission authorized $18,675,000 for the completion of facility
design for the RCF project, and for procurement of a General Contractor/Construction
Manager (GC/CM) for the delivery of the project.

COMMISSION AGENDA 
Tay Yoshitani, Chief Executive Officer 
December 30, 2011 
Page 7 of 7 
February 27, 2007, the Commission authorized $9,210,183, including $6,460,183 in
additional design funding for the RCF program and $2,750,000 for preconstruction services
and for demolition of buildings on the RCF site. 
March 11, 2008, the Commission authorized $5,000,000, including $850,000 for additional
design funding for the RCF program and $4,150,000 for additional preconstruction services
and for preparation of the RCF site for construction. 
May 13, 2008, the Commission authorized 1) $3,574,300 in additional design funds for the
RCF program, 2) the award of the GC/CM contract to Turner Construction Company and
$286,500,000 for the construction of the RCF, and 3) the execution of a change order in the
amount of $1,606,710 for additional construction staff and logistics facilities. 
June 3, 2008 the Commission authorized a Change Order exceeding $200,000 for the RCF
project. 
August 5, 2008 the Commission authorized a Change Order exceeding $200,000 for the RCF
project. 
December 15, 2008 the Commission authorized the suspension of most work under the
contract for construction of the RCF project for an indefinite period, not to exceed one year.
Design for the Bus Maintenance Facility (BMF) and Off-Site Roadway Improvements (ORI) 
projects would continue. 
June 30, 2009, the Commission 1) lifted the suspension and restarted the entire RCF
program, 2) authorized $591,670 in additional design funds for the BMF and ORI projects, 3)
authorized $27,826,000 in additional construction funds for the RCF, 4) authorized multiple
change orders for a not to exceed value of $16,800,000 and up to 260 calendar days for the
construction of the RCF, and 5) revised the Commission notification requirements for change
orders for the RCF.