PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA               Item No.      4e 
ACTION ITEM 
Date of Meeting     March 24, 2015 
DATE:    March 17, 2015 
TO:      Ted Fick, Chief Executive Officer 
FROM:   Wendy Reiter, Director, Aviation Security and Emergency Preparedness 
Wayne Grotheer, Director, Aviation Project Management Group 
SUBJECT:  Closed Circuit Television (CCTV) Improvements Phase 2 (CIP #C800642) 
Amount of This Request:        $2,936,000   Source of Funds:      TSA Grant and
Airport Development
Est. Total Project Cost:         $11,000,000 
Fund 
Est. State and Local Taxes:        $615,000 
ACTION REQUESTED 
Request Commission authorization for the Chief Executive Officer to (1) authorize the
procurement of required hardware, software, and vendor services; (2) authorize Port staff to
implement the upgrade of the Airport Video Management System foran additional $2,936,000; 
and (3) authorize procurement of post-implementation maintenance contracts. This request
would increase this project's authorization to $4,074,000 out of an estimated total project cost of
$11,000,000. 
SYNOPSIS 
On September 11, 2014, the Port Commission authorized the design of the CCTV Phase 2
Project to upgrade existing surveillance cameras, add additional cameras and provide an
upgraded Video Management System (VMS) for the Airport. The proposed upgrades will
support security enhancements desired by the Transportation Security Administration (TSA) as
well as Port of Seattle Airport Security, Port Police, and Airport Operations. TSA has executed a
$7.4 million grant with the Port of Seattle to fund this project and anticipates up to $10 million in
total grant funding. This project was included in the 2015-2019 capital budget and plan of
finance. 
While design for the additional cameras is in progress, this request will allow us to move forward
with the upgrade of the VMS to provide capacity for additional cameras and improved access to
video for Airport Security and Emergency Responders. Information and Communication
Technology (ICT) and Aviation Maintenance resources will be utilized to complete the project.
Total project costs for the VMS upgrade are estimated to be $3,500,000, which includes
$564,000 from the original design authorization. Additional recurring software license and
maintenance costs of $70,000 will be budgeted within the Aviation Maintenance operating

Template revised May 30, 2013.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
March 17, 2015 
Page 2 of 5 
budget. Should the Port decide at a future date not to proceed with construction of any additional
cameras, this action would still result in a sound investment as it would improve the end user
experience as outlined in the project justification below. 
BACKGROUND 
The Port utilizes Genetec Omnicast  product for our current VMS.  This system was
competitively procured and installed in 2009 and was last upgraded in 2012. Omnicast currently
captures, stores, and makes available for replay, the video from over 1,000 cameras in place
throughout the Airport and is used by Airport Security, Airport Operations, Port Police, TSA,
and individual airlines. 
In 2014, as an initial task for this project, staff evaluated the alternatives of replacing or
upgrading the Genetec VMS. The upgrade option provided compelling advantages including
lower cost, less risky transition and cutover, user familiarity, and less need for training. Staff
estimates the cost saving of an upgrade rather than complete replacement at approximately
$1.5 million. Because of the size of the Airport's video system, there are few products with a
demonstrated capability to manage it. The few competitive alternative products did not offer
features compelling enough to outweigh the additional cost. 
PROJECT JUSTIFICATION AND DETAILS 
An enhanced VMS system will better support the Port and TSA in responding to security
incidents in the Airport and surrounding properties by providing additional camera views, easier
and faster access to video streams and increased video archive capacity. The current VMS will
be unable to support the additional cameras identified in this program without an investment in
the storage infrastructure. 
Project Objectives 
Increase video storage capacity to accommodate additional cameras 
Significantly improve response time to deliver video access to Airport and TSA and
Emergency responders by providing camera maps and linkages 
Provide video access to airline partners 
Ensure VMS availability for critical safety and security operations by replacing aging
hardware and software. 
Scope of Work 
Purchase hardware and associated equipment to meet increased data storage requirements 
Upgrade Genetec Video Management Software 
Implement a map-based graphical user interface for camera management.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
March 17, 2015 
Page 3 of 5 
Schedule 
Authorize Video Management System Upgrade                      Q1 2015 
Procurement Complete                                    Q3 2015 
Upgrade Complete                                      Q4 2016 
System Acceptance                                       Q4 2016 
FINANCIAL IMPLICATIONS 
Budget/Authorization Summary              Capital     Expense   Total Project 
Original Budget                     $11,000,000          $0   $11,000,000 
Previous Authorizations                 $1,138,000          $0    $1,138,000 
Current request for authorization            $2,936,000          $0    $2,936,000 
Total Authorizations, including this request     $4,074,000          $0    $4,074,000 
Remaining budget to be authorized         $6,926,000          $0    $6,926,000 
Total Estimated Project Cost             $11,000,000          $0   $11,000,000 
Project Cost Breakdown                 This Authorization       Total Project 
Design Phase                                   0        $1,138,000 
System Implementation                      $1,580,000        $1,580,000 
Hardware and Software                      $1,241,500         $1,241,500 
Construction Phase                                $0         $6,425,500 
State & Local Taxes (estimated)                   $114,500          $615,000 
Total                                      $2,936,000         $11,000,000 
Budget Status and Source of Funds 
The CCTV Upgrade Project (CIP C800642) is included in the 2015-2019 capital budget and plan
of finance with a capital budget of $11,000,000. The funding source is the Airport Development
Fund and TSA grants. TSA has executed an Other Transaction Agreement grant in the amount
of $7,387,790 to fund eligible costs. Another TSA grant is anticipated in the future to bring the
total grant funded portion to $10,000,000.  If the additional grant is not received, the project
scope and budget will be reduced to eliminate the lower priority cameras.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
March 17, 2015 
Page 4 of 5 
Financial Analysis and Summary 
CIP Category             Renewal and Replacement 
Project Type              Technology 
Risk adjusted discount rate     N/A 
Key risk factors             N/A 
Project cost for analysis        $11,000,000 
Business Unit (BU)          Terminal Building 
Effect on business performance  NOI will decrease 
IRR/NPV             N/A 
CPE Impact             $.01 in 2017 
Lifecycle Cost and Savings 
Annual software license and maintenance fees of $50,000 in 2015 are expected to increase to
$100,000 beginning in 2016 to accommodate the increase in cameras and functionality. This
will be budgeted in the Aviation Maintenance operating budget and approved as part of the
annual budget process and is not included in the $11,000,000 total estimated project cost.
Aviation Maintenance estimates the need for approximately 400 hours of service to support the
system and provide on-going camera mapping activity. This additional workload will be
distributed amongst the existing workforce. No additional FTE will be required as a result of this
project. 
STRATEGIES AND OBJECTIVES 
This project supports the Aviation Strategy of Operating a World Class Airport by ensuring safe
and secure operations. An upgraded VMS will provide increased security at the Airport for
passengers and Airport tenants. 
TRIPLE BOTTOM LINE 
Economic Development 
This VMS project represents an investment in our current facilities and supports the long term
vitality of the Airport, Airlines and Airport tenants. 
Environmental Responsibility 
This is a system internal to the Airport and will have a negligible effect on the environment. 
Community Benefits 
Enhanced VMS coverage will provide increased security for passengers and traveling public. 
Small Business Opportunities 
The project manager will coordinate with the Office of Social Responsibility to maximize small
business opportunities.

COMMISSION AGENDA 
Ted Fick, Chief Executive Officer 
March 17, 2015 
Page 5 of 5 

ALTERNATIVES AND IMPLICATIONS CONSIDERED 
Alternative 1: Purchase new system via a competitive procurement. 
Pros: While not supported with initial investigation, there may be a vendor solution
available that better meets Port requirements. 
Cons: Research indicates that Port requirements cannot be better met with another Video
Management system and the estimated cost of a replacement is $1,500,000 higher than
that of an upgrade. Going through the RFP process will extend the schedule. 
This is not the recommended alternative. 
Alternative 2: Utilize existing VMS version. 
Pros: Capital dollars would not be expended and staff would be reallocated to other
efforts. 
Cons: The current system will not support the data storage requirements of the planned
additional cameras, camera mapping would not be delivered, and aging hardware of the
existing system will increase availability risks in the near future. 
This is not the recommended alternative. 
Alternative 3: Upgrade existing system. 
Pros: Utilizing TSA grant funding to upgrade the airport VMS is the most cost effective
way to support additional cameras, improve access to video, and ensure continued
availability of this critical system. 
Cons: A full evaluation of available products will not be considered without a
competitive procurement.
This is the recommended alternative. 
ATTACHMENTS TO THIS REQUEST 
None 
PREVIOUS COMMISSION ACTIONS OR BRIEFINGS 
September 11, 2014  The Commission authorized $1,078,000 for design of the CCTV
phase 2 project.