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PORT OF SEATTLE MEMORANDUM COMMISSION AGENDA Item No. 5d Date of Meeting April 12, 2011 DATE: March 30, 2011 TO: Tay Yoshitani, Chief Executive Officer FROM: Arif Ghouse, Senior Manager Seaport Security Russ Read, Seaport Security Program Manager Kate Deaver, Capital Project Manager III SUBJECT: Department of Homeland Security Round 7 Seaport Security Grant Construction Funding, Seaport Security Grant Round 7: Terminal 91 TWIC Implementation (CIP #C800165) Amount of This Request: $953,000 Est. State and Local Taxes: $69,000 Est. Construction Jobs Generated: 7 Total Capital Project Cost: $2,283,090 Source of Funds: General Fund ACTION REQUESTED: Request Commission authorization for the Chief Executive Officer to advertise for construction bids, award and execute the contract and construct the final phase of the Transportation Worker Identification Credential (TWIC) infrastructure and implementation at Terminal 91. The amount of this request is $953,000 bringing the total authorized amount of this project to $2,283,090. (An additional $294,000 was previously authorized under this grant for training but is not tied to this CIP.) SYNOPSIS: In an effort to increase security at the nation's strategic and economically important seaports, Department of Homeland Security (DHS) established a Port of Seattle ("Port") Security Grant Program. The Port has applied for and received grant funding through this program in 2002, 2003, 2004, 2006, and 2007 and completed many projects on its own facilities to further the objectives of enhanced maritime security. This project is being done as part of the Round 7 Grant. Round 7 provides for the automation of the gates and integration of the TWIC readers into the Port's security system to assist in compliance with Title 33, Code of Federal Regulations Parts 101.514 and 105.255. COMMISSION AGENDA Tay Yoshitani, Chief Executive Officer March 30, 2011 Page 2 of 5 The in-house design of the Round 7 grant work, TWIC card reader infrastructure and the software design, integration and configuration of the TWIC card system, as well as the provision of security training and exercises totaling $1,624,090, was authorized by the Commission on July 7, 2009. This request is for the construction of the infrastructure necessary for the installation and implementation of the TWIC readers and cameras in the amount of $953,000. Of that amount, $568,000 will be reimbursed by the Round 7 grant and the remainder of $385,000 will be the Port's responsibility. PROJECT JUSTIFICATION: Later in 2011, DHS is expected to publish new security rules requiring the use of automated TWIC readers. It is necessary for the Port to proceed with this project to be in compliance with the new TWIC security regulations, specifically as enumerated in Title 33, Code of Federal Regulations, Parts 101.514 and 105.255. Failure to comply with these regulations would result in the Port's ineligibility to receive certain Maritime Transportation Security Act (MTSA) regulated vessels, and would preclude business at Terminal 91 (T-91). PROJECT STATEMENT AND OBJECTIVES: Project Statement: This project will complete the construction and implementation of the TWIC infrastructure by December 2011. Project Objectives: This project will provide automated access to the Port's controlled TWIC restricted areas. This project will keep impacts to ongoing operations at the facility to a minimum. This project will utilize grant funding and Port funding in the most economical manner. Project will be completed within budget. Project will be completed within grant allowable timeframe. PROJECT SCOPE OF WORK AND SCHEDULE: Scope of Work: The scope of this project includes all aspects of construction, including trenching, cabling, equipment installation, software integration, to automate the TWIC facility requirements. Schedule: Start Finish Bid Document Prep April 1, 2011 May 1, 2011 Bid Period (bid, submittals and award) May 1, 2011 August 1, 2011 Construction August 2011 November 2011 ICT Integration November 2011 December 2011 COMMISSION AGENDA Tay Yoshitani, Chief Executive Officer March 30, 2011 Page 3 of 5 FINANCIAL IMPLICATIONS: Budget/Authorization Summary Previous Authorizations $1,330,090 Current request for authorization $953,000 Total Authorizations, including this request $2,283,090 Total Estimated Project Cost $2,283,090 Project Cost Breakdown This Request Construction $701,000 Project Management & Other Soft Costs $183,000 State & Local Taxes (estimated) $69,000 Total $953,000 Project Cost Breakdown with Grant Funding DHS Funding Port Match Ineligible Total Port Port Cost as Grant Project Total Cost 75% 25% Costs Costs a % of Proj Round 7 Constructi TWIC on Only Infrastructure and (This Implementation Request) Construction $953,000.00 $568,000.00 $189,000.00 $196,000.00 $385,000.00 40% T-91 TWIC Infrastructure Design and TWIC Previous Enrollment Request Projects $1,330,090.00 $653,000.00 $218,000.00 $459,090.00 $677,090.00 51% TWIC Round 7 Infrastructure and $1,062,090.0 Total Implementation $2,283,090.00 $1,221,000.00 $407,000.00 $655,090.00 0 47% Source of Funds The funds for this capital project were partially included under committed CIP #C8000165, Seaport Security Grant Round 7 in the 2011 Plan of Finance. The amount not included, approximately $897,000, will be available due to expected cost savings in other committed 2011 Plan of Finance projects (e.g. #C800121 T18 S. End Fendering). The Port of Seattle portion of these project costs will be funded from the General Fund. COMMISSION AGENDA Tay Yoshitani, Chief Executive Officer March 30, 2011 Page 4 of 5 Financial Analysis Summary: CIP Category Compliance Project Type Health, Safety and Security Risk adjusted Discount rate N/A Key risk factors Key risk factors include potential cost overruns due to project complexity or unidentified additional changes needed Project cost for analysis $953,000 Business Unit (BU) Seaport Security Effect on business This request will result in additional annual depreciation of performance $190,600 for 5 years. IRR/NPV NPV: ($953,000) ECONOMIC IMPACTS AND BUSINESS PLAN OBJECTIVES: Proceeding with this project, in compliance with Federal Security Regulations, allows the Port to maintain operations necessary for the cruise and other TWIC regulated areas for which the Port is responsible. STRATEGIC OBJECTIVES: This project supports the Port strategy to "Ensure Airport and Seaport Vitality" through enhancing safety by providing an additional level of security to the Port of Seattle Waterfront operations. ENVIRONMENTAL SUSTAINABILITY AND COMMUNITY BENEFITS: The original project included extensive trenching for the installation of the infrastructure for electrical and telecommunications. During design, wireless connectivity for the readers and cameras was proposed and the trenching for the telecommunications installation was greatly reduced. As a result, the risk of disturbing contaminated ground soil is minimized. If contaminated material is found, it will be removed and replaced with "clean" fill. ALTERNATIVES CONSIDERED AND THEIR IMPLICATIONS: Alternative #1. Complete the construction for the automation of the TWIC regulated areas. This alternative allows the Port to maintain compliance with the current and future Federal Regulations and reduces cost to Port operations by limiting or eliminating the need for manned guard gates at the TWIC regulated areas. This is the preferred alternative. Alternative #2. Do not move forward with the construction for the TWIC areas. This alternative would require that guards remain at all TWIC areas when they are in operation COMMISSION AGENDA Tay Yoshitani, Chief Executive Officer March 30, 2011 Page 5 of 5 and would not meet the future TWIC requirements. The Port would be required to refund expenses to date to Federal Emergency Management Agency (FEMA). This is not the preferred alternative. Alternative #3. Delay construction until automation is required at the TWIC areas. Grant funding would not be available at a later date so the full cost of construction would fall to the Port. Additionally, the Federal Security requirements can change with very little notice and the Port may be required to expedite the construction process to meet a short deadline resulting in even greater costs. The Port would be required to refund expenses to date to FEMA. This alternative is not the preferred alternative. PREVIOUS COMMISSION ACTIONS OR BRIEFINGS: On November 20, 2007, the Commission authorized the acceptance, use and disbursement of Round 7 Grant Funding. On July 7, 2009, the Commission authorized funding for design, TWIC integration and configuration, and perform interagency training and exercises.
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