7b Supp Reso
RESOLUTION NO. 3589 A RESOLUTION of the Port Commission of the Port of Seattle amending Section 10 ("Diversification") of the Port of Seattle Statement of Investment Policy. WHEREAS, on December 11,2001 the Port Commission adopted Resolution No. 3476 appointing the Chief Financial Officer of the Port as the Treasurer of the Port ("Treasurer") pursuant to RCW 53.36.010; and WHEREAS, the Treasurer developed a Port of Seattle Statement of Investment Policy ("Policy") in order to facilitate the exercise of the Treasurer's responsibilities; and WHEREAS, pursuant to Resolution No. 3487 the Port Commission adopted the Policy effective June 11,2002; and WHEREAS, consistent with the Association of Public Treasurers and the Government Finance Officer's Association best practices, the Chief Financial Officer completed a reviewof the Policy resulting in the Port Commission's adoption of Resolution No. 3569on December 12,2006;and WHEREAS, the investment objectives of the Policy are to ensure the safety of the principal, maintain liquidity of the Port's investment portfolio and seek a yield reflecting a market rate of return; and WHEREAS, the Policy allows for some flexibility on diversification limits when portfolio size fluctuates due to sudden market changes, but does not specifically address fluctuations due to cash flow, and would require staff to liquidate securities to comply with the Policy even though the situation would usually resolve itself within a short amount of time; and WHEREAS, it is both prudent and consistent with the objectives of the Policy to implement revisions clarifying that flexibility on diversification limits applies to unexpected fluctuations in portfolio size due to cash flow timing issues. NOW, THEREFORE, BE IT RESOLVED by the Port Commission of the Port of Seattle that: Section 1. Section 10 ("Diversification") of the Policy is amended as provided in attached Exhibit A. ADOPTED by the Port Commission of the Port of Seattle at a regular meeting thereof, held this d 3rd day of O C ~kr ,2007, and duly authenticated in open session by the signatures of the Commissioners voting in favor thereof and the seal of the Commission. JOHN CREIGNTON U YHARAb PORT OF SEATTLE STATEMENT OF INVESTMENT POLICY Exhibit A 1. POLICY To Resolution No. 3589 It shall be the policy of the Port of Seattle (the "Port") to manage its investments in order to preserve principal while maximizing income and maintaining liquidity to meet anticipated cash needs and to conform to all statutes governing the investment of public funds. 2. INVESTMENT OBJECTIVES The primary investment objectives of the Port, in priority order, are as follows: 1. Safety - Safety of principal is the foremost objective of the Port's investment program. Investments shall be selected in a manner that seeks to insure the preservation of capital in the portfolio. This will be accomplished through security selection, portfolio diversification, and maturity limitations, as more fully described below. 2. Liquidity- The Port's investment portfolio shall remain sufficiently liquid to meet all cash flow requirements that may be reasonably anticipated. 3. Yield - The portfolio shall be managed with the objective of attaining a market rate of return throughout economic cycles, taking into account investment risk constraints and liquidity needs. Return on investment is of least importance compared to the objectives of safety and liquidity. 3. SCOPE This policy covers all funds managed by the Port as reported in the Port's Annual Financial Report unless specifically excluded by this policy. This policy does not apply to the Port's deferred compensation funds, employee pension, health and welfare funds, or other funds managed by third party administrators. This investment policy does not cover any moneys collected and held by King County or the State of Washington until such time as those moneys are remitted to the Port of Seattle. All investments shall comply with federal and state laws and this policy. Funds related to the issuance of tax-exempt debt shall at all times be invested and otherwise treated in accordance with Internal Revenue Service rules and regulations. 4. STANDARDS OF CARE Prudence - The standard of prudence to be used by investment personnel shall be the "Prudent Investor Rule", and shall be applied in the context of managing the overall portfolio at all times: Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering, in priority order, the probable safety and liquidity of their capital as well as the probable income to be derived. Investment personnel acting in accordance with this policy and exercising due diligence shall be relieved of personal liability for an individual security's creditrisk or market price changes, provided deviations from expectations are promptly reported and appropriate action is taken to control adverse consequences. Ethics and Conflict of Interest - Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program or that could impair their ability to make impartial decisions. Investment officials and personnel shall disclose to the Port's General Counselany material financial interests in financial institutions that conduct business with the Port, and shall further disclose any personal financiallinvestment positions that could be related to the performance of the Port's portfolio. 5. DELEGATION OF AUTHORITY Authority to manage the Port's investment program shall reside with the Chief Financial Officer, appointed Port Treasurer pursuant to Resolution No. 3476. The Treasurer shall be accountable for all investment transactions and shall establish written procedures and internal controls designed to insure that the Port's assets are protected from loss, theft or misuse. The Treasurer may delegate the day-to-day duties and responsibilities related to the Port's investment program. 6. SAFEKEEPINGAND CUSTODY All securities transactions shall be settled on a delivery versus payment (DVP) basis. All securities shall be held at the Port's safekeeping agent, or that agent's representativein New York City, or the agent's account at the Federal Reserve Bank. 7. SECURITIESLENDING The Treasurer may enter into one or more contracts with the custodial banks or financial institutions, or any one of them, holding the Port's securities for the lendingof all or part of these securities to reputable brokers and financial institutions to earn additional investment revenue or fees from such loans, provided that collateral equal to at least 102% of the market value of loaned securities shall be continuously maintained. 8. FINANCIAL INSTITUTIONSAND SECURITIES DEALERS The Treasurer shall maintain a list of financial institutions and security brokerldealers authorized to provide investment services to the Port. Firms eligible to provide such services must meet the following criteria: Financial Institutions Banks: The Port may make deposits and purchase CDs only from banks that are qualified public depositories as determined by the Washington Public Deposit Protection Commission (PDPC). The Treasurer shall monitor the net worth and financial condition of these institutions on an ongoing basis, and may restrict andlor exclude any institution based on such evaluation. Securities Dealers Primary Dealers: Security Dealers that can buy and sell Government Securities and deal directly with the Federal Reserve Bank of New York. Secondary Dealers: The Port will transact securities with Secondary Dealers having an office in the State of Washington, doing investment business with other public entities in the State, that have a minimum capitalization of $10 million and retained earnings of $1 million. Security brokerldealersengaged in investment transactions with the Port must have demonstrated knowledge and expertise in public sector investing and shall certify, in writing, that the dealer has read, understands, and agrees to comply with this investment policy. Dealers shall also provide the Port with annual audited financial statements. Should concerns arise regarding a dealer's financial condition, business practices, or compliance with the Port's investment policy, the firm may be restricted from conducting business with the Port at the sole discretion of the Treasurer. 9. AUTHORIZED INVESTMENTS In accordance with and subject to restrictions embodied in Revised Code of Washington (RCW) 36.29.020, the following investments are authorized by this policy: A. Certificates of Deposit (CDs) with qualified public depositories as defined in RCW 39.58. B. Certificates, notes, bonds, bills, or other obligations of the U.S. government or its agencies, or of any corporation wholly owned by the U.S. government, all of which are secured by the full faith and credit of the United States for the repayment of principal and interest. Obligations of U.S. government-sponsored corporations eligible as collateral for advances to member banks as determined by the Board of Governors of the Federal Reserve System. These include, but are not limited to, Federal Home Loan Bank bonds or notes, Federal Farm Credit Bank consolidated notes and bonds, Federal National Mortgage Association notes, debentures and bonds, Federal Home Loan Mortgage Corporation bonds or notes. In addition, the following mortgage backed securities of these agencies are allowed for purchase including: (1) collateralized mortgage pools having a stated final maturity not exceeding the maturity limits of this policy and (2) planned amortization and sequential pay classes of collateralized mortgage obligations collateralized by 15-year agency-issued pooled mortgage securities and having a stated final maturity not exceeding the maturity limits of this policy.. D. Bankers' Acceptancespurchased in the secondary market. Bankers' Acceptance purchases arelimited to the largest 50 world banks as listed each July in the American Banker. The banks must meet Tier one and Tier two capital standards. E. Commercial Paper authorized by RCW 43.84.080(7) purchased from the secondary market, , consistant with policy of thestate Investment Board . Any changes to the State Investment Board Guidelines will be communicated in writing to the Commission as soon as possible. F. Repurchase Agreements structured with securities eligible for purchase (as defined in B through E above), provided that a Master Repurchase Agreement has been executed with the contra-party. 1) All securities used in a repurchase agreement shall be priced to reflect current market conditions. 2) Repurchase Agreements ("Repos") will not exceed 60 days in duration. Repos shall only be executed with Primary Government Bond Dealers and will be collateralized in excess of 102% if under 30 days and 105% from 30- 60 days. The collateral must be marked to market no less frequently than daily, and additional collateral posted if necessary. Pricing shall be rendered at a price the Port could reasonably expect to receive if those securities were sold on the open market (bid side of the market). The maturity of the underlying collateral cannot exceed five years. 3) Collateral on Repurchase Agreements shall be delivered to the Port's SafekeepingAgent as described in Section 6. Any excess collateral requirement will be determined at the time of the transaction, as specified in the Master Repurchase Agreement. G. Reverse Repurchase Agreements ("Reverse Repos") not exceeding 60 days in duration. When used for yield enhancement rather than cash management purposes, only "matched book transactions will be utilized, meaning that the maturity date of the acquired security is identical to the end date of the reverse rep0 transaction. Reverse Repos will only be executed with Primary Government Bond Dealers. H. Municipal Bonds of the State of Washington and any local government of the State of Washington: or, general obligation bonds of a state other than the State of Washington and general obligation bonds of a local government of a state other than the State of Washington. RCW 39.59.020 prohibits purchase of municipal revenue bonds of jurisdictions outside the State of Washington. At the time of purchase, these bonds must have one of the three highest credit ratings of a nationally recognized rating agency (i.e. "A" or better). Investments shall not be made in the following securities: Corporate stocks Corporate bonds Foreign Government Obligations Futures Contracts Investments in Commodities Real Estate Limited Partnerships Negotiable Certificates of Deposit I. Inverse Floaters J. "Interest Only" and "Principal Only" Mortgage Backed Securities 10. DIVERSIFICATION Portfolio risk shall be mitigated by diversification with respect to security class and issuer. The following limitations shall apply: Type of Securities Maximum Holding U.S. Treasury Bills, Certificates, 100% of portfolio Notes and Bonds U.S. Government Agency 60% of portfolio Securities (*) Agency Mortgage-Backed Securities 10% of portfolio Certificates of Deposit 15% of portfolio 5% per Issuer Bankers' Acceptances 20% of portfolio 5% per bank Commercial Paper 20% of portfolio 3% per issuer Repurchase Agreements Overnight 15% of portfolio Term Only 25% of portfolio Reverse Repurchase Agreements 5% of portfolio (*) U. S. Government Agency Discount Notes shall not apply toward maximum Agency limitations. In addition, Discount Notes cannot exceed 20% of the Portfolio. No transaction is required if market fluctuations or a sudden unexpected change in portfolio size causes the category holdings to exceed their limits, subsequent investment transactions will work towards returning the portfolio to the diversification limits contained in the above guidelines within a reasonable amount of time. Within fifteen (15) days of a limits exception, staff will notify the audit committee and identify a plan and estimated time for returning the portfolio to its diversification parameters. Weekly reports will be submitted to the audit committee until the portfolio is within its established diversification parameters. 11. MATURITY RESTRICTIONS The investment program shall be administered in a manner that will ensure adequate liquidity to meet reasonably anticipated cash needs. Purchases shall attempt to match, but should not exceed, the anticipated need for the funds. To further ensure the satisfaction of these needs, securities purchased shall have a maximum maturity not longer than ten (10) years. 12. PORTFOLIO STRATEGY STANDARD The portfolio shall maintain a 2.0 target duration standard plus or minus 50 basis points. 13. PERFORMANCE STANDARDS The portfolio shall be managed to obtain a market rate of return through economic cycles and consistent with the Port's investment objectives. Portfolio performance shall be benchmarked against the Merrill Lynch TreasuryIAgency 3 Year Index for the period of time being evaluated. 14. INDEPENDENT REVIEW Annually, the Washington State Auditor's Officeand external auditors will review the Port's investments and investment controls to ensure effective and appropriate controls exist. A periodic review of investments and controls, by the Port's internal auditor, will also occur. 15. REPORTING At least annually, the Treasurer will provide an investment report to the Port Commission.
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