2011 Work Plan
Port of Seattle Internal Audit Department Proposed 2011 Audits with Prior Audit Coverage History Note: Proposed 2011 audits include suggestions by management (superscripted) and Internal Audit (non superscripted). Suggested Proposed Column1 Project Description 2008 2009 2010 Wish List 2011 2011 Work Division Contact Responsible Mgmt. Work Plan Plan Payroll Corporate Duane Hill Rudy Caluza Accounts Payable Corporate Duane Hill Rudy Caluza Central Capital Processing (i.e., Procurement Time Jayne Nora Huey Development systems) Accounts Receivables/Billings Corporate Sherry Pittman Rudy Caluza Reviews Asset Management Corporate Debbi Browning Rudy Caluza General Ledger Corporate Debbi Browning Rudy Caluza Aviation Maintenance Aviation John Christianson Mark Reis Police Department Corporate Rodney Covey Colleen Wilson Aviation Lease Management Aviation Jim Shone Mark Reis IT Administration Corporate Kim Albert Peter Garlock IT Service Delivery Corporate Tony Butler Peter Garlock Airfield Security Aviation Patrick O'Brien Wendy Reiter Human Resources & Development Corporate Gary Buchanan Dan Thomas Airport Public Parking Garage Aviation Diane Santiago Paul Grace Capital PCS Asbestos Services Dwight Rives Ralph Graves Development Capital Port Construction Services Dwight Rives Ralph Graves Development Seaport Security Organizational Seaport Arif Ghouse Linda Styrk Operations/Intern Pier 66 Marina Real Estate Sharon Briggs Darlene Robertson al Controls, Recreational Boating Mgmt Real Estate Sharon Briggs Darlene Robertson Compliance, and Shilshole Bay Marina Operations Real Estate Sharon Briggs Darlene Robertson Accountability Terminal 102 Marina Real Estate Sharon Briggs Darlene Robertson Seatac Utility Aviation Various Soike Fire Department Aviation Randy Krause Wendy Reiter Fishermen's Terminal Real Estate Kenny Lyles Darlene Robertson Aviation Marketing Aviation Kazue Ishiwata Dave Soike Airport Office Building Aviation Michele Fideler Antonio Baca Container Management Seaport Michael Burke Linda Styrk Noise Program Aviation Stanley Shepherd Diane Summerhays Cruise Service Seaport Michael McLaughlin Linda Styrk Airfield Operations Aviation Mark Coates Mike Ehl Combined Comm. and Control Center Aviation David Crowner Mark Coates Marketing and other Services that Promote Port Seaport Bari Bookout Linda Styrk Services and Facilities Bell Harbor International Conference Center (BHIC) Real Estate Melinda Miller Joe McWilliams World Trade Center (WTC) -W Seattle Real Estate Melinda Miller Joe McWilliams 3rd Party Pier69 Port Cafeteria Real Estate Nick Milos Joe McWilliams Management VIP Lounge 1111 1111 Aviation Jeffrey Wolf Jim Schone Activity Aviation Lost and Found Aviation Susan Hansen Smith Nicholas Harrison 1111 1111 World Trade Center (WTC) Seattle Real Estate Melinda Miller Joe McWilliams Jolene Culler/James AVIS (owns Budget) Aviation Jim Schone Jennings Jolene Culler/James BUDGET RENT A CAR Aviation Jim Schone Jennings Jolene Culler/James ENTERPRISE (owns Alamo and National) Aviation Jim Schone Jennings Jolene Culler/James HERTZ Corp (owns Advantage) Aviation Jim Schone Jennings ADVANTAGE RENT-A-CAR (recently bought out by Jolene Culler/James Aviation Jim Schone HERTZ) Jennings Jolene Culler/James Fox Rent-A-Car Aviation Jim Schone Jennings Jolene Culler/James DTAG (dbaThrifty) Aviation Jim Schone Jennings Page 1 of 3 Port of Seattle Internal Audit Department Proposed 2011 Audits with Prior Audit Coverage History Note: Proposed 2011 audits include suggestions by management (superscripted) and Internal Audit (non superscripted). Suggested Proposed Column1 Project Description 2008 2009 2010 Wish List 2011 2011 Work Division Contact Responsible Mgmt. Work Plan Plan Jolene Culler/James CMC INVESTMENTS INC (dba Dollars) Aviation Jim Schone Jennings HOST Aviation Deanna Zachrisson Jim Schone AIRPORT MANAGEMENT SERVICES LLC (Hudson) Aviation Deanna Zachrisson Jim Schone MAD ANTHONY'S INC. Real Estate Melinda Miller Joe McWilliams CLEAR CHANNEL OUTDOOR Aviation Deanna Zachrisson Jim Schone BORDERS INC Aviation Deanna Zachrisson Jim Schone ANTON AIRFOOD Aviation Deanna Zachrisson Jim Schone CRUISE TERMINALS OF AMERICA LLC Seaport Mike McLaughlin Linda Styrk REPUBLIC PARKING NORTHWEST INC (Pier 66) Real Estate Melinda Miller Joe McWilliams LOUIS DREYFUS CORP Seaport Mike McLaughlin Linda Styrk SEATTLE RESTAURANT ASSOCIATES Aviation Deanna Zachrisson Jim Schone FIREWORKS Aviation Deanna Zachrisson Jim Schone Jolene Culler/James FLYING FOOD FARE INC Aviation Jim Schone Jennings Jolene Culler/James GATE GOURMET INT'L Aviation Jim Schone Jennings Revenue (Lease Jolene Culler/James and Concession) SKY CHEFS INC Aviation Jim Schone Jennings ODYSSEY MARITIME DIS CTR Real Estate Melinda Miller Joe McWilliams MAD ANTHONY'S INC PIER 66 Real Estate Melinda Miller Joe McWilliams CONCESSIONS INT'L INC. Aviation Deanna Zachrisson Jim Schone Wendy's (Latrelle's) 1111 1111 Aviation Deanna Zachrisson Jim Schone Qdoba (ZRC) Aviation Deanna Zachrisson Jim Schone Pallino Pastaria Aviation Deanna Zachrisson Jim Schone Deanna Smarte Carte Aviation Zachrisson/Bonnie Jim Schone Darch Butter LONDON 1111 Aviation Deanna Zachrisson Jim Schone Landed Weight/Landing fees - all airlines Aviation Vicky Ausbun Mike Ehl IVARs Aviation Deanna Zachrisson Jim Schone CLIPPER NAVIGATION INC Real Estate Melinda Miller Joe McWilliams SODEXHO AMERICA LLC Aviation Deanna Zachrisson Jim Schone Crane Rental (EAGLE MARINE, STEVEDORE SVCS, Seaport Mike Burke Linda Styrk TOTAL TERMINALS) Afishionado Gallery Inc. 1111 Real Estate Melinda Miller Joe McWilliams CityIce Cold Storage Company/ Pier 91 1111 1111 Seaport Mike McLaughlin Linda Styrk Bill and Nick Inc. 1111 1111 Real Estate Melinda Miller Joe McWilliams Jolene Culler/James Simply Wheelz LLC (Rent-A-Car) Aviation Jim Schone Jennings Elaine Ex Officio Loc Aviation Lincoln/Deanna Jim Schone Zachrisson Elaine Food Systems Unlimited Inc Aviation Lincoln/Deanna Jim Schone Zachrisson Elaine Dilettante Chocolates Inc Aviation Lincoln/Deanna Jim Schone Zachrisson Elaine Travelex Currency Aviation Lincoln/Deanna Jim Schone Zachrisson STILA (limousine association) 1111 Aviation Jeffrey Hoevet Paul Grace Airline Audit (one or two annually) 1111 1111 Aviation Borgan Anderson Mark Reis Subtenant Review (e.g., Concourse Concession) 1111 1111 Aviation Deanna Zachrisson Jim Schone Fuel Dock at Shilshole 1111 1111 Real Estate Darlene Robertson Joe McWilliams Page 2 of 3 Port of Seattle Internal Audit Department Proposed 2011 Audits with Prior Audit Coverage History Note: Proposed 2011 audits include suggestions by management (superscripted) and Internal Audit (non superscripted). Suggested Proposed Column1 Project Description 2008 2009 2010 Wish List 2011 2011 Work Division Contact Responsible Mgmt. Work Plan Plan Real Estate-Lindsay Real Estate-Lindsay Aviation/Real Aviation/Marine Maintenance -- inventory Pulsifer/ Airport-John Pulsifer/ Airport-John Follow-Up of Estate Christianson Christianson Significant Prior Audit Findings Ground Transportation - revenue completeness Aviation Stacy Mattson Paul Grace ID Badging - receipting/system weaknesses Aviation Christian Samlaska Wendy Reiter Police Department Corporate Rodney Covey Colleen Wilson Design CM procedures related to Vendor vs. Corporate Jack Hutchinson Joyce Kirangi Employee Database Continuous Design CM procedures related to Request for Monitoring (CM) Corporate Jack Hutchinson Joyce Kirangi Payment Execute and Test CM Procedures Corporate Jack Hutchinson Joyce Kirangi Port Contracting Practices at Capital Development Capital Ralph Graves Ralph Graves Division (CDD) - Post SAO Audit/Effectiveness Development Fleet Maintenance (cross functional Program) - Aviation/Real John Christianson/Joe Milos/Luisa Bangs efficiency Estate McWilliams 1111 1111 Travel and Entertainment (T&E) - Corporate Duane Hill Rudy Caluza economy/accountability Mobile Communication Device Procurement Practices Performance Corporate Kim Albert Peter Garlock and Administration Office of Social Responsibility - effectiveness/is the Corporate Luis Navarro Luis Navarro dept. achieving the objective? Revenue Diversion of Airport Revenues 1111 Aviation Borgan Mark Reis ABM contract (Aviation Main Terminal janitorial Aviation Andy Frank Mike Ehl services) - effective monitoring? Overtime - Port staff - all aviation depts. Various/Borgan Aviation Mark Reis Anderson Enterprise Risk Management ERM/Strategic Planning Corporate Jeff Hollingsworth Dan Thomas (ERM) SAO Performance Audit Follow-Up (PSAs, MCs, SWs) Corporate Various Various Payment Card Industry (PCI) Compliance 1111 1111 1111 Corporate Various Various Internal Special. Investigations - Various Various Various Contingency Aviation Acquisition and Relocation Aviation Jim Shone Jim Schone Office of Social Responsibility (OSR) Aviation Luis Navarro Luis Navarro Special Projects as Requested, Unexpected Events, etc Various Various Various Page 3 of 3
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