PORT OF SEATTLE
MEMORANDUM

COMMISSION AGENDA             Item No.    6b

Date of Meeting  October 26, 2010

DATE:   October 19, 2010

TO:     Tay Yoshitani, Chief Executive Officer

FROM:   Tim Jayne, Sr. Manager Procurement Services M

SUBJECT: Resolution No. 3644, First Reading. Declaring certain Port personal property
surplus and authorizing its sale by public auction, transfer, or disposal

Estimated Resale Value: $104,500

ACTION REQUESTED:

First Reading of Resolution No. 3644 declaring certain Port of Seattle personal property surplus
and no longer needed for its intended Port purpose and authorizing the Chief Executive Officer
to take all necessary steps to arrange for the sale of this surplus personal property by public
auction or other legal means and to execute all documents necessary to accomplish its disposal in
accordance with the Revised Code of Washington 5308090. The estimated resale value of the
personal property is $104,500.

SYNOPSIS:

The Port has accumulated personal property that is no longer being used for Port purposes, such
as motor vehicles, equipment and furniture. With Commission approval, the Port plans to
auction off these items November 20, 2010, or subsequently dispose of them, in accordance with
RCW 53.08.090, which requires the Commission to pass a resolution declaring the property
surplus before any sale or other disposition may occur. Port Commissioners or employees (or
members of their immediate families) are not allowed to buy any of the property without the
specific approval of the Commission.

BACKGROUND:

Over the years, the Port has accumulated a variety of furniture, fixtures, materials, vehicles, and
equipment no longer necessary for Port purposes. Those items are currently located in various
areas of the Port's buildings and grounds. This collection is the result of facility modernization,
office moves, and upgrades. The Port wishes to declare this personal property surplus and hold
an auction to sell it in accordance with RCW 5308090. This effort will dispose of non-essential
property and equipment and allow for consolidation and better management and tracking of
useable inventory while reducing the overall square foot storage needs.

COMMISSION AGENDA
Tay Yoshitani, Chief Executive Officer
October 19, 2010
Page 2 of 2

If approved by the Commission, Port property suitable for public auction will be collected and
assembled at the existing warehouse facility which is a Port property located near 180th Ave. and
Des Moines Way South. This building is currently being used for storage and staging area for
the requested public auction.

We have contacted a reputable auction house which is prepared to conduct the auction,
tentatively scheduled for November 20, 2010. The estimated resale value of this property is
$104,500, but it is always difficult to gauge whether the sale of the property will bring in more or
less than the estimate. Items not claimed by auction will be properly disposed of in compliance
with all applicable Port, local, state or federal statute or requirements. Remaining items may
either go to the State of Washington Department of General Administration or disposed of with
environmental consideration.

As stated in Port policy PUR-l, in no case shall any such property be sold to any Port
Commissioner or Port employee or to members of their immediate families without the specific
approval of the Port Commission.

SCHEDULE:

The auction is scheduled to be held November 20, 2010.

ALTERNATIVES CONSIDERED:

Other Port of Seattle departments have been offered the property appropriate to their operations.
Direct disposal of items were considered but rejected, as there would be associated disposal costs
for the entire collection of items.

COMMUNITY/CUSTOMER/ORGANIZATION IMPACTS
Disposal of this surplus property has no direct impact on the community, customers or
organization. Auction items have been collected from departments throughout the organization.

OTHER DOCUMENTS ASSOCIATED WITH THIS RESQUEST:

Resolution No. 3644

PREVIOUS COMMISSION ACTIONS:

None.