PORT OF SEATTLE 
MEMORANDUM 

COMMISSION AGENDA             Item No.      5b 
Date of Meeting     July 27, 2010 

DATE:    July 9, 2010 
TO:      Tay Yoshitani, Chief Executive Officer 
FROM:    Michael Ehl, Director, Airport Operations 
Wayne Grotheer, Director, Aviation Project Management Group 
SUBJECT: Passenger Loading Bridges Design Services IDIQ contract for Seattle-Tacoma
International Airport (CIP # C800105 and future CIPs). 
Amount of This Request: $0    Source of Funds: Current and Future Operating Budgets;
Future Individual Project Authorizations 
Maximum Value of IDIQ 
Contract: $750,000 
ACTION REQUESTED: 
Request Commission authorization for the Chief Executive Officer to execute a professional
services Indefinite Delivery Indefinite Quantity (IDIQ) contract for Passenger Loading Bridges
Design and Construction Support Services (CIP # C800105 and future CIPs) totaling $750,000 
with a Contract Ordering Period of four (4) years in support of upcoming capital improvement
projects at Seattle-Tacoma International Airport (Airport). No funding is associated with this
authorization. 
SYNOPSIS: 
IDIQ contracts provide the Port with the flexibility to meet business requirements as they arise
by issuing individual Service Directives to accomplish tasks within a general, pre-defined scope
of work on an as-needed basis for a fixed period of time and a maximum contract amount.
Competitively bid IDIQ contracts are a widely used public sector contracting tool, consistent
with the Port's Resolution No. 3605 and governed by CPO-1 policy. Small business
opportunities may be available within this IDIQ. The Port's Office of Social Responsibility will
assist in identifying any small business opportunities prior to the time of public advertisement of
the IDIQ. This IDIQ contract would be used to replace aging airline-owned passenger loading
bridges with new Airport-owned passenger loading bridges, to increase flexibility for the Airport
in assigning gates to various airlines throughout each day.

COMMISSION AGENDA 
T. Yoshitani, Chief Executive Officer 
July 9, 2010 
Page 2 of 3 
BACKGROUND: 
Passenger loading bridge projects are being planned for the future. Of these future projects, most 
have commonality of scope, which could allow for their design and construction support needs to
be met by a single IDIQ contract rather than individual design and construction support contracts
per project. Combining these individual design and construction support efforts into a single
IDIQ will improve the integrity of planning and design. It will also provide more efficient
delivery of service by combining these needs into a single procurement process. 
The not-to-exceed cost for the contract is $750,000 for a 4 year Contract Ordering Period. This
authorization will only authorize the execution of the contract. A Service Directive will be
issued for each project authorizing the consultant to perform a specified scope of work only after
staff has received authorization for the project in accordance with Port policies and procedures.
PROJECT DESCRIPTION/SCOPE OF WORK: 
Prepare one IDIQ type contract for Passenger Loading Bridges Design Services for the Airport.
1.  Airline Realignment: This component is in support of the Alaska Airlines Relocation 
Plan that consolidates their operations on Concourse C and the North Satellite and
relocates affected carriers. In addition, it would support other potential airline
realignment requests (such as United with Continental in response to their recent merger)
to address their business initiatives. 
2. This request will also support the Airport's program to replace passenger loading bridges
that have reached the end of their useful life, and to potentially purchase airline-owned
passenger loading bridges to provide flexibility in airline gate assignments. It will support
installation by providing design documents and construction support of standardized
loading bridges at up to fifteen (15) various gates. Loading bridges removed and replaced
will be based on maintenance and operational needs.
The contract will be competitively bid using a Request for Qualifications (RFQ). The RFQ will
include goals for small business participation. The contract will have a Contract Ordering Period 
of 4 years during which time the Port may issue Service Directives. The actual contract duration
may extend beyond 4 years in order to complete work started or ordered in a Service
Directive(s).
The consultant shall provide all required professional services for the Passenger Loading Bridge
Design Services contract on an IDIQ basis throughout the term of this agreement. The specific
scope of work to be accomplished for each project shall be identified in a Service Directive. 
Service Directives will be based on the contract scope of work. The Service Directive will also
include the schedule and cost of services to be provided by the consultant for each project.

COMMISSION AGENDA 
T. Yoshitani, Chief Executive Officer 
July 9, 2010 
Page 3 of 3 
FINANCIAL IMPLICATIONS: 
The total estimated cost for services will not exceed $750,000. The contract will have a not-toexceed
dollar threshold. No work is guaranteed to the consultant, and the Port is not obligated to
pay the consultant until a Service Directive is executed. The budget for work performed under
this contract will come from individual authorizations for capital project work.
ENVIRONMENTAL SUSTAINABILITY/COMMUNITY BENEFITS: 
Each project will identify environmental sustainability and community benefits as part of its 
authorization. 
TRIPLE BOTTOM LINE SUMMARY: 
Each project will identify a triple bottom line summary as part of its authorization. 
PROJECT SCHEDULE: 
It is estimated that the contract will be executed by December 2010 and have a 4 year ordering
period. The contract duration may extend beyond that period to allow work to be completed. 
ALTERNATIVES CONSIDERED/RECOMMENDED ACTION: 
Alternative 1 - Prepare a single procurement for identified Passenger Loading Bridges. This 
alternative would provide a higher degree of integrity in planning for design and minimize the
number of procurement processes necessary for timely completion of projects. This is the
recommended alternative. 
Alternative 2 - Prepare separate procurements for each project. This alternative would require
many more procurement processes, add more time to projects, and increase administrative costs
in order to hire consultant design teams for each project. Project integration would be more
difficult to achieve. This is not the recommended alternative. 
PREVIOUS COMMISSION ACTION: 
No previous Commission action.