PORT OF SEATTLE 
MEMORANDUM 
COMMISSION AGENDA                      5c 
ACTION ITEM             Item No. 
Date of Meeting     June 08, 2010 
DATE:    May 28, 2010 
TO:      Tay Yoshitani, Chief Executive Officer 
FROM:    Darlene Robertson, Director, Harbor Services, Real Estate Division 
Melinda Miller, Director, Portfolio Management, Real Estate Division 
SUBJECT:  Real Estate Services Security Contract for Fishermen's Terminal, the Maritime
Industrial Center and Shilshole Bay Marina 
Amount of This Request: $750,000. Sour ce of Funds:  Real Estate Operating Budget
Est. Workers Employed: 3 Full-Time Equivalents. 
ACTION REQUESTED:
Request authorization for the Chief Executive Officer to execute a one (1) year contract, with up
to four (4) one (1) year extension options to renew, for security services to be performed at 
Fishermen's Terminal, the Maritime Industrial Center, and Shilshole Bay Marina with an
estimated annual value of $150,000.  The contract will be competitively bid and the maximum
contract term will be five years with a total estimated value of $750,000. 
SYNOPSIS:
The purpose of this contract is to provide after-hours security staffing and operational support
services for Fishermen's Terminal, the Maritime Industrial Center, and Shilshole Bay Marina.
These three facilities are open to the public on a 24/7 basis. Service delivery, safety, and
environmental stewardship require on-site security presence during non-business hours. 
Since 2004, the Port has utilized contracted security services at these locations on a month-tomonth
basis because it is both more expensive and less efficient for Port staff to perform these
functions, but it is appropriate to switch to a competitively-bid contract to handle this work.
Contracted security personnel have provided valuable services in the form of emergency callouts
for vessel fires and sinkings, police call-outs for criminal activity, and hazardous spill
response. First responder representation has resulted in thousands of dollars in asset preservation
at each of these facilities. Security staff also conduct daily upland after-hours office security.
The scope of security services has increased over the last few years with increased oversight, and
assistance with operational roles and responsibilities. The total cost for security services for the

COMMISSION AGENDA 
T. Yoshitani, Chief Executive Officer 
May 28, 2010 
Page 2 of 4 

year of 2009 was approximately $148,000, and we are estimating an annual cost of $150,000
(total cost over five years of $750,000) under this contract.
BACKGROUND: 
Harbor Services and Portfolio Management have utilized contracted security services at
Fishermen's Terminal, the Maritime Industrial Center and Shilshole Bay Marina to perform
after-hours security and operational support services since 2004. The transition to contracted
security services in 2004 was a result of operating cost reductions, and the understanding that
overnight coverage primarily consisted of security and not primarily operational services. We
are seeking to award a contract for up to five years to the successful bidding security services
provider. 
Fishermen's Terminal, homeport of the North Pacific Fishing Fleet, encompasses approximately 
75 acres of land and moorage for up to 600+ fishing, commercial, and recreational vessels. The
uplands at Fishermen's Terminal consist of roughly 158,000 square feet of office, warehouse and
retail space for approximately 60 tenants. Also included on the uplands are the net lockers which
consist of 247 lockers totaling over 101,000 square feet.  The Maritime Industrial Center
encompasses 6.4 acres. The uplands consist of approximately 38,000 square feet of office and
warehouse space for eleven tenants. 
Shilshole Bay Marina, the largest marina in Seattle and home to the largest liveaboard
community in Washington State, encompasses  approximately 125 acres and provides
approximately 1,500 recreational and commercial slips for sail and power boats. The uplands
consist of roughly 21,000 square feet of office, retail, and restroom building space. Additionally
there are other tenant occupied buildings such as a boatyard, restaurant and yacht club. 
The scope of security services has increased over the last few years with increased oversight, and
assistance with operational roles and responsibilities. The total cost for security services for the
year of 2009 was approximately $148,000.
JUSTIFICATION: 
Transitioning to contracted security services in 2004 resulted in operating cost savings and has
provided needed security oversight for the facilities. Since contracting out the security, valuable
services have been provided in the form of emergency call-outs for vessel fires and sinkings,
police call-outs for criminal activity, and hazardous spill response. Daily upland after-hours
office security checks are conducted and first responder representation has resulted in thousands
of dollars in asset preservation at each of these facilities. 
COST ESTIMATE: 
The estimated contract amount for the security services defined in the contract is based on the
hourly rate of pay paid in 2009 for security services, less some one-time costs, plus assuming an

COMMISSION AGENDA 
T. Yoshitani, Chief Executive Officer 
May 28, 2010 
Page 3 of 4 

annual 3% increase. In support of the current preferred alternative, Port staff estimates that the
cost for services to be received under this new service contract will be approximately $150,000
per year. The new contract would be executed for the initial term of one year and can be
renewed on an annual basis, at the Port's discretion, for a maximum term of five years. The
approximate cost for five years is estimated at $750,000. The annual operating budget will
include the amount expected for services for that year.
SCOPE OF WORK AND SCHEDULE: 
The Central Procurement Office (CPO) has drafted a Request for Proposal (Bid No. 10-23 for
Security Guard Services at Fishermen's Terminal, The Maritime Industrial Center and Shilshole
Bay Marina). By limiting services to the aforementioned buildings, the Port has structured the
contracts so that small businesses can effectively compete for this contract. There are no
subcontracting opportunities as small businesses can provide this service directly. Accordingly,
the Office of Social Responsibility has not established any small business subcontracting goals
for this procurement.
The tentative schedule is to advertise by June 10, 2010. We estimate bids will be received midto-late
July 2010 with final contract execution following selection of the successful bidder. 
STRATEGIC OBJECTIVES: 
This contract will be conducted in accordance with Harbor Services and Portfolio Management
objectives and will be in full compliance with Port of Seattle procurement policies.
BUSINESS PLAN OBJECTIVES: 
Proceeding with this contract in accordance with Harbor Services and Portfolio Management
operational and service objectives will allow continued safe and productive use of these Real
Estate facilities in the future. 
FINANCIAL IMPLICATIONS: 
Source of Funds: 
The 2010 Real Estate operating budget included $150,000 for Fishermen's Terminal,
Maritime Industrial Center, and Shilshole Bay Marina contract security services. 
Financial Analysis Summary: 
Key risk factors:               Destruction/damage to customer and Port owned 
property/assets.

COMMISSION AGENDA 
T. Yoshitani, Chief Executive Officer 
May 28, 2010 
Page 4 of 4 

Undetected/unreported criminal activity. 
Undetected/unreported environmental events. 
Business Unit (BU):           Harbor Services/Portfolio Management. 
Effect on business performance:    The 2010 Real Estate operating budget included
$148,000 for Fishermen's Terminal, Maritime
Industrial Center and Shilshole Bay Marina contract
security services.
For the years 2011-2015 of this proposed contract
the operating budget will include the amount
expected for security services for each year, in order
to maintain these facilities in a safe and secure
manner. 

ALTERNATIVES CONSIDERED AND THEIR IMPLICATIONS: 
The alternative of having Port staff added to perform these functions is possible but more
expensive and less efficient. Harbor Services and Portfolio Management are not currently
staffed to effectively perform this work. This is not the preferred alternative. 
Hiring an outside contractor has worked well since 2004 and competitively procuring
these services is the preferred alternative.