PORT OF SEATTLE 
MEMORANDUM 

COMMISSION AGENDA               Item No.      6b 
Date of Meeting        April 27, 2010 
DATE:    April 12, 2010 
TO:      Tay Yoshitani, Chief Executive Officer 
FROM:    Michael Ehl, Director Airport Operations 
Peter Garlock, Chief Information Officer 
SUBJECT: Automated Vehicle Identification (AVI) System Replacement - CIP #C800227 
REQUESTED AMOUNT: $840,000   SOURCE OF FUNDS: Airport Development
Fund 
SALES TAX: $13,000 
ACTION REQUESTED: 
Request authorization for the Chief Executive Officer (CEO) to approve all work and contracts, 
including executing and amending any and all necessary contracts and service directives, for the
Automated Vehicle Identification (AVI) System Replacement Project in an amount not to exceed
$840,000. The project will be competitively procured. 
SYNOPSIS: 
This information technology project will competitively procure and implement a commercial
ground transportation management system for tracking and billing Seattle-Tacoma International
Airport (the "Airport") ground transportation operators, such as taxis, buses and shuttles. The
new system will replace two existing ground transportation systems: AVI and Ground
Transportation Vehicle Permits (GTV). The replacement of the ten year old systems is critical to
the continued operation of the Airport's Ground Transportation Program that generates
$5,000,000 in revenue annually. The new system will also support new revenue opportunities,
provide tools to assist with compliance enforcement, and reduce manual efforts to validate
ground transportation activity. This project was included in the 2010 Plan of Finance. 
BACKGROUND: 
The current ground transportation solution includes two systems: 
1.  PassKey, a TransCore system, is an automated vehicle identification system. This system
consists of several radio frequency identification (RFID) tag readers that record trips of
registered and tagged taxis, buses, and shuttles through the designated drive lanes.
Transportation companies are charged based on trips taken, and monthly invoices are

COMMISSION AGENDA 
T. Yoshitani, Chief Executive Officer 
April 12, 2010 
Page 2 of 4 
generated through PeopleSoft based on manually entered information submitted to the
Accounting Department. 
2.  GTV, an in-house developed application, tracks insurance and manages permits. 
Critical issues with the systems include: 
The primary application, PassKey, was last updated in the year 2000 and is well past the
useful life of a system supporting a critical program for the Airport. The impact of a
system failure would be the loss of revenue from the Ground Transportation Program. 
PassKey is no longer sold or supported by the vendor, increasing risk in the event of a
major failure. 
Because of software issues, costly manual reconciliation processes are in place to ensure
accuracy. It is estimated that $44,000 annually can be saved with a more accurate and
efficient system. 
Using PassKey, the Airport cannot add card readers. This reduces flexibility to change
garage configurations. 
There is overlapping functionality between GTV and PassKey that if consolidated would
reduce the operational cost of maintaining duplicate data. 
PROJECT DESCRIPTION AND SCOPE OF WORK: 
Project Statement 
Conduct Request for Proposal (RFP) to competitively procure and install a commercial ground
transportation management system that functions with the current RFID hardware and develop
an automated billing interface with the PeopleSoft Financial System. The ground transportation
management software will manage and track vehicle and driver/owner information for billing
and reporting purposes. 
Project Objectives 
Integrate new software with existing TransCore RFID hardware. 
Improve efficiency and accuracy with enhanced performance, robust reporting, improved
enforcement and compliance checking, and an automated billing interface to PeopleSoft
Financials 
Improve reliability with new system infrastructure that meets Port technology standards 
Support new ground transportation programs and fee structures for revenue growth 
Enhance flexibility by offering compatibility with the Washington Department of
Transportation RFID technology for toll collections

COMMISSION AGENDA 
T. Yoshitani, Chief Executive Officer 
April 12, 2010 
Page 3 of 4 
Scope of Work 
The proposed project is to competitively procure and install a commercial ground transportation
management system, develop an automated billing interface with PeopleSoft Financials, and
decommission the current PassKey and GTV applications. 
STRATEGIC OBJECTIVES: 
This project supports the following Port strategies: 
Ensure Airport and Seaport vitality: This project ensures that customer activity will not
be disabled by aging systems and enables the Airport to expand its revenue opportunities
from commercial vehicle management. 
Be a high performance organization: The new system will consolidate applications,
eliminate duplicate data entry, and reduce operational costs by eliminating frequent
manual validations. 
FINANCIAL IMPLICATIONS: 
Budget/Authorization Summary: 
Original Budget                                           $840,000 
Budget Transfers                                              $0 
Revised Budget                                         $840,000 
Previous Authorizations                                          $0 
Current request for authorization                                  $840,000 
Total Authorizations, including this request                           $840,000 
Remaining budget to be authorized                                   $0 
Project Cost Breakdown: 
Port of Seattle Labor                                          $117,000 
Vendor Implementation                                   $441,000 
Software Licenses & Hardware                               $135,000 
Contingency 20%                                      $134,000 
Tax 9.5%                                           $13,000 
Total                                                     $840,000 
Source of Funds: 
This project was included in the 2010 capital budget and plan of finance within CIP #C800227,
AVI Replacement. The source of funds is 100% Airport Development Fund. 
Financial Analysis Summary: 
CIP Category                                  Renewal/Enhancement 
Project Type                                     Technology 
Risk adjusted Discount rate                            7.0% 
Key risk factors                                     NA

COMMISSION AGENDA 
T. Yoshitani, Chief Executive Officer 
April 12, 2010 
Page 4 of 4 
Project cost for analysis                                $840,000 
Business Unit (BU)                               Aviation Landside 
Effect on business performance                        NA 
5 Year IRR/NPV                             12%/$118,000 
CPE Impact                                 NA 
PROJECT SCHEDULE: 
Commission Approval                April 2010 
Request for Proposal Bid Awarded          June 2010 
Implementation Begins                 July 2010 
Project Completion                    June 2011 

ALTERNATIVES CONSIDERED/RECOMMENDED ACTION: 
1.  Conduct RFP and Purchase New System. Competitively procure a commercial ground
transportation system that functions with the Airport's existing RFID hardware. This
solution will provide proven technology and features to meet current and future business
needs. This is the recommended alternative. 
2.  Build an In-House System. Although a custom developed solution would have the
advantage of meeting all business requirements, this solution would take longer than the
recommended option and adds the risk of developing new technology to integrate with
the RFID reader hardware. This is not the recommended alternative. 
3.  Do Nothing. This alternative risks system failure and disruption to customer activity and
revenue. This is not the recommended alternative.